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DocLife - Contract Communication Document Management System by HIghbar

Construction industry is not only capital intensive industry it is also document intensive. Managing various business documents (engineering drawings, contract documents, legal documents, pre-qualification documents, correspondence, etc.) and standard documents (taxation, legal, power-of-attorney, bank guarantees, court cases, employee documents, etc.) is a Herculean task.

Highbar
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DocLife - Contract Communication Document Management System by HIghbar

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  1. DocLife Contracts Communication Document Management System

  2. Need For Contract Communication Document Management • Nomechanism to track timeliness & compliance of to & fro client communications • Scattered way of contractual documentation across projects • Manage & retrieve Client correspondence across various projects • Outward letters formats not standardized as per guidelines • Unorganized review and approval system for client communication • Difficulty to retrieve documents for particular event/subject for claims submission • Manual tracking of document. Missing important communications with client • Availability or frequent change of skilled resources at Project site for critical communication “We at Highbar with our deep understanding of infrastructure and real estate domain, has developed an automated tool for contracts document management system “DocLife” to have communication with clients in structured way & track each communication. Critical contractual communication are managed in system and Central repository of all contractual communication Benefits To Organization Person specific dependency is reduced and Tracking of correspondence made easier Authorized control of contract document and Reduction in time leading to faster response to client Contractual SLA for communications are not missed and Ready availability of all critical documents for Claims/EOT Dashboards to take timely action Reduction in time leading to faster response to client

  3. Standardized letter formats for Outward communication • Centralized document storage • Flexibility to define and change folder structure • Configurable approval workflow for Outward communication • Configurable alert mechanism for Inward communication received • Project specific document access control • Escalation mechanism for pending approvals • Escalation mechanism for Un-replied incoming communications of clients Key Features Key Differentiator Pre-defined templates for structured communication Flexible customization of workflow (no programming required) Linkage of Inward & Outward Communication Escalation mechanism for inwards communication Centralize storage of documents

  4. Raising The Bar Highbar Technocrat Limited D-Wing, 14th Floor, Empire Tower, Reliable Cloud City, Off. Thane Belapur Road, Airoli, Navi Mumbai - 400 708 Tel: +91 22 6279 2000 | Email: enquiry@highbartech.com Website: www.highbartechnocrat.com | /highbartechnologies

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