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Oregon Department of Corrections

Oregon Department of Corrections. Document Imaging Presentation OAGITM January 27, 2005 Andrew D. Brock ODOC, ISSD Senior Database Administrator. Agenda. Review FileNet Document Imaging Costs Q/A. Review. 1997 – ODOC defines need for document imaging 1997 – Purchase of FileNet

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Oregon Department of Corrections

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  1. Oregon Department of Corrections Document Imaging Presentation OAGITM January 27, 2005 Andrew D. Brock ODOC, ISSD Senior Database Administrator

  2. Agenda • Review • FileNet • Document Imaging • Costs • Q/A

  3. Review • 1997 – ODOC defines need for document imaging • 1997 – Purchase of FileNet • 2003 – ODOC reviews document imaging, lays out new requirements for document imaging • 2004 – New document imaging project begins

  4. FileNet • Features • Good image handling capabilities • Some workflow ability • Court approved WORM drive for image storage

  5. FileNet Cont. • Drawbacks • Cost, Purchase and Maintenance • Unix, Optical Drives • Cost per user • Speed issues • Not intuitive • Not easily configurable

  6. New Document Imaging User Requirements • Easy to use, Intuitive • Flexible • Robust workflow, and approval process • Version control (Configurable) • Redaction, permanently remove portions of a document • Configurable user alerts • Configurable ownership of documents • Business unit control, Maintainable by group designee • Easy access for all designated users

  7. New Document Imaging ISSD Requirements • Enterprise Document Management Solution • Integrated Security, Single Sign on • Scaleable, to multiple platforms • Inexpensive per user • Inexpensive Operations, servers, licensing, maintenance • Fits current systems (Windows, Java)

  8. New Document Imaging ISSD Requirements Cont. • Easy end user training, Multiple ways to receive training • Easy Desktop support • Easy integration into other solutions/projects

  9. Solution • Adobe Professional • Intel, Windows Server • Microsoft SharePoint • Java Application to scan, convert, push to MS SharePoint • JNI to the necessary C++ controls • C++ for Image control • C++ interface to SharePoint

  10. Adobe • Standard Software, small learning curve • Easy access to training • Easy desktop support • Redact capability

  11. Intel Server • Currently • A dual processor (3+GHz) • 2 gig Ram • 200 gig drive • Future • Multiple distributed Clusters • Terra-byte arrays

  12. Microsoft SharePoint Interface • Plug-in allows for use thru windows applications such as Word, Excel, Adobe • Web interface allows use with zero client, All HTML • Easy to create document profiles and categories for search and retrieval • Full text search and retrieval

  13. Microsoft SharePoint Interface • Easy to use, Windows interfaces

  14. Windows Explorer Interface

  15. Internet Interface

  16. Microsoft SharePoint • Email alerts • Ability to subscribe to a folder and receive alerts when a file is added, updated, deleted, accessed

  17. Microsoft SharePoint • Robust versioning control

  18. Microsoft SharePoint • Robust workflow and approval processes

  19. Microsoft SharePoint • 2003 uses MS SQL server backend (Scaleable) • Flexible, Business unit can customize their portal • Cost effective, Very low end user cost

  20. SharePoint Additional Benefits • SharePoint is a File Management Solution • Supported file types, All • XLS, DOC, PPT, PDF, TXT, HTML, etc… • Access • via Web, and/or dashboards • Plug-in to Windows for Explorer, Word, Excel, PowerPoint, Adobe, etc…

  21. Microsoft SharePoint • Robust Search capability, including full text search of all files.

  22. Java Application • Simple one stop interface • Twain scanning interface • Quick image display, and manipulation • Drop down lists populate from SharePoint servers Document profile • 3 click publishing to SharePoint server • Easy Batch manipulation, new PDF, insert, delete of pages, etc

  23. Java User Interface • Easy configuration for Multiple SharePoint services • Server name • Workspace/Portal Name • Document Profile

  24. Document Interface

  25. Java Application • Drop down lists populate from SharePoint servers Document profile

  26. Document Publishing

  27. Added benefits • Portable Java classes • easy to re-use classes, several other applications have need of barcode/OCR/ICR/forms recognition • SharePoint Java classes allow for easy integration for other applications

  28. Scalability • SharePoint 2003, uses MS SQL which is scaleable to most needs • Multiple CPU • Multiple Terra-byte disk arrays • Multiple Cluster capability • Intel platform clustering

  29. Costs • Intel server Terra-byte disk array • Less than $15,000 • Backup system $??? • SharePoint • Server less than $10,000 • CAL per user, $30-$55 • Java Application • State Property, no runtime fees

  30. Cost cont. • C++ • Pegasus Imaging DLL’s • Imaging, $1,299 SDK, no runtime cost • Barcode, $1,299 SDK, $345 per scanning station • OCR/MCR/ICR, $2,999 SDK, $345 per scanning station • SharePoint • Free SDK, no runtime cost

  31. Future enhancements • Barcode recognition • OCR/ICR • Forms recognition

  32. Questions and Answers

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