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Annual League Meeting May 18, 2008

Annual League Meeting May 18, 2008 National Club Baseball Association 850 Ridge Ave Suite 301 Pittsburgh, PA 15212 Phone 412-321-8440 Fax 412-321-4088 Mobile 412-860-5201 www.clubbaseball.org/div2 Agenda Meet the NCBA Staff 2008 – A Year in Review 2009 – What’s to Come

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Annual League Meeting May 18, 2008

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  1. Annual League Meeting May 18, 2008

  2. National Club Baseball Association 850 Ridge Ave Suite 301 Pittsburgh, PA 15212 Phone 412-321-8440 Fax 412-321-4088 Mobile 412-860-5201 www.clubbaseball.org/div2

  3. Agenda • Meet the NCBA Staff • 2008 – A Year in Review • 2009 – What’s to Come • Break Out Sessions • NCBA Rules Committee • Closing

  4. Meet the NCBA Staff FRONT OFFICE • President – Sandy Sanderson • Treasurer – Sandy Sanderson Sr. • Director of Tournaments & Championships • Kyle Buchmann • Sponsor Account Manager – Christian Smith • Director of Umpires – John King • Rules Committee Teams Rep – Joe Kooping

  5. Meet the NCBA Staff District Coordinators • District I & II Coordinator – Kyle Buchmann • District III Coordinator – Mark Guthrie • District IV Coordinator – Matt Tunnell • District V & VI Coordinator – Jim Bryla • District VII Coordinator – Jason Bunda • District VIII Coordinator – Peggy Lallis

  6. 2008 – A Year in Review • Policy Changes • Rule Changes • Regular Season

  7. Policy Changes • Forfeiting team additionally responsible for field rental costs (Unanimous) • All ejections must be reported via an ejection submission form (Unanimous) • Ejections due to fighting result in indefinite suspension until investigation in to altercation is complete (Unanimous) • Teams on probation are no longer eligible for the early payment discount on league dues (Unanimous) • NCBA will publicize who is placed on probation and why (Unanimous) • Teams on probation will be required to use field/game contracts (Unanimous) • To be eligible to win the conference title and qualify for the post season a team must play at least 75% of the average number of conference games played by their fellow conference opponents (Unanimous) • All teams new to NCBA must play D2 for one year if available geographically (Unanimous)

  8. Rule Changes • Halted Game Rule added to all regular season conference games (Unanimous) • All Games played in a 7-inning format (Unanimous) • Courtesy Runners for pitchers and catchers (Unanimous) • No reentry (Unanimous) • NCBA teams with both a DI & DII team may move no more than 3 players up to DI from DII in the same year, provided this is done prior to the roster freeze and that there is remaining room on the DI roster (Unanimous) • No players may be sent down from the DI team to the DII team in the same year (Unanimous) • Once a player is moved from the DII roster to the DI roster, he/she is no longer eligible to play with the DII team and that roster spot can not be replaced (Unanimous)

  9. Regular Season NCBA Team Growth

  10. Regular Season League comparison

  11. 2009 – What’s to Come • New Teams • New Districts • Possible District Playoffs

  12. New Teams • 3 New Teams have officially joined for the 2009 season • University of Connecticut • SUNY – Binghamton • University of Northern Illinois

  13. UNC-Wilmington Santa Clara BYU - Idaho Texas Christian LSU William &Mary George Mason Howard West Point Ramapo College Old Dominion Christopher Newport Potential New Teams VMI Winthrop Cal State - LA Atlantic Cape Muhlenburg Barton College Wisconsin-Fond du Lac LSU-Alexandria Pennsylvania Connecticut College Denison Bowling Green Tech Toled Fordham Oklahoma Appalachian State DePaul Purdue Alabama Lewis University Lake Forest College Steven F Austin Oral Roberts Michigan Tech

  14. State Representation

  15. New Districts • Potential for 4 new District to be formed • District I - South • District III - split into North and South • District VI - split into North and South • District VII - North

  16. Possible District Playoffs • If additional new teams requires Districts to be split directionally, district playoffs could be required • Best of 3 series • Hosted by a District Champion • Subsidized by NCBA • District Playoff Winners qualify for DII World Series

  17. Break Out Sessions • League Meeting attendees broken up in to 5 groups • Each group joins a different session • Each session lasts 20 minutes and then each group rotates on to the next session • Session 1 – Team Operations – Peggy Lallis • Session 2 – Tournaments & Championships – Kyle Buchmann • Session 3 – Sponsors & Fundraising – Christian Smith • Session 4 – NCBA Division 2 Rules & Goals – Sandy Sanderson

  18. Session 1 Team Operations – Peggy Lallis • League Participation Agreement (LPA) Form • New Team Form (Due Date: August 1st) • Existing Team Renewal Form (Due Date: June 15th) • Signed by president, signed by club sports director or faculty advisor • Fax to NCBA then mail the original • E-Registration Form • Provides full contact info to NCBA front office • Complete in full and email to NCBA • Important to include a secondary contact • Important to include advisor contact info

  19. Session 1 Team Operations – Peggy Lallis • Scheduling Request Form • Important to complete with as much detail as possible • District Coordinator Director will assign due date • Important to include requests for Spring Break, Finals, and Field Availability • The more flexibility the better • General Liability Insurance • $2,000,000 General Aggregate • $1,000,000 Per Occurrence • Policy covers the NCBA and it’s members (The Teams) • Covers many aspects of NCBA play (i.e. Travel, Practice, Workouts, Games, World Series) • Full Year of Coverage • This policy assists teams in obtaining playing fields • 3rd Parties can be additionally insured for $100 • This policy helped protect the NCBA and it’s members from potential financial losses from lawsuits • This is NOT a health or accident insurance policy

  20. Session 1 Team Operations – Peggy Lallis • Reserving Fields • DON’T PROCRASTINATE • Contact opponents once schedule is released to set dates and times • Don’t wait till a week before you are to play • Reserve fields as soon as schedule is released • 3rd party additional insured • Scheduling Umpires • Contact local High school AD to gain contact info for local umpire assignor • 2 High school certified (or better) umpires per game • Don’t wait till a week before you are to play • Contact assignor as soon as schedule is released • Re-confirm once dates and times are set

  21. Session 1 Team Operations – Peggy Lallis • Player Participation Waivers • For players and player coaches • MUST be typed, printed, signed, and mailed • Faxes NOT accepted • Players are NOT eligible until they appear on the NCBA website roster • Coaches Participation Waivers • For non-playing coaches, managers, trainers, etc. • MUST be typed, printed, signed, and mailed • Faxes NOT accepted • Coaches, managers, trainers, are NOT allowed on the field or in the dugouts unless they have a waiver on file with the NCBA

  22. Session 1 Team Operations – Peggy Lallis • Academic Eligibility Letter • 2 Sample formats available • Must be signed by registrar, faculty advisor, or club sports director • May be faxed, but original must be mailed as well • Must show currently enrolled, 12+ credits, 2.0+ GPA, no academic warning, and no academic probation • Uploading player stats/pics/bios • Once players are cleared by the NCBA as eligible and appear on the website roster, you may upload stats, bios, and pics for each • A username, password, and instruction manual will be emailed to each team • Teams are responsible for uploading their own stats • It is the responsibility of the team to be sure that stats are entered accurately and in a timely fashion • Be sure that all player pics and bios are of tasteful and suitable content

  23. Session 1 Team Operations – Peggy Lallis • Weekly Team Submission Form • Submit to Regional Director by midnight each Monday regardless if games were played the previous week • Be sure to enter scores/results for ALL games played during that week • Be sure to submit a full stat line when nominating player/pitcher of the week candidates • Submit these on time to assure that your candidates receive consideration for awards • NCBA Dues • Includes 2 Bats, 5 Dozen NCBA game balls, $2 Million general liability insurance, etc. • $1480 due in full by February 28th • $100 discount ($1380) if paid in full by December 31st • Credit Cards accepted but subject to a processing fee • Invoices and receipts available through the NCBA Treasurer (treasurer@clubbaseball.org) • EIN/Tax ID#: 52-2270910

  24. Session 1 Team Operations – Peggy Lallis • Boosting team interest • Student involvement fair for incoming freshmen • Advertisement in school paper • Flyers in freshmen dorms and common areas • Coverage in school paper • Create a Facebook group • Boosting Team Moral • Get the team together off the field as much as on • Social events and group activities where ALL are included can build strong bonds which will lead to more success on the field • Spring Training trips build strong team chemistry • Set room assignments on the road to break up “Clicks” • Looking good can make players buy in to the club philosophy faster • Coordinating hats, helmets, uniforms, and practice gear go a long way • Being organized will give opponents the impression of strong leadership while instilling pride in your team to compete with confidence • Arriving in uniform, team vans, choreographed warm ups, show opponents that you take things seriously • Choreographed practices with a set practice attire sends that same message to your players

  25. Session 1 Team Operations – Peggy Lallis • Budgeting • See sample budget in Meeting Packet • Player Dues • How much to charge? • What is included? • Spring Training trip? Travel costs? New Uniforms? • More included = Higher Dues$ • Supply & Demand: Lots of interest = Higher Dues$ • Make them pay as soon as they make the team • Players who practice for months and then fail to hand over a check hurt the team financially and chemistry • Charge $5 for tryouts

  26. Session 1 Team Operations – Peggy Lallis • Team Equipment/Uniforms • Be sure to order early as customized items tend to have extended lead times • Order extra caps, everyone’s dad and brother will buy one for a fundraiser • Order extra pants and jerseys, uniforms do rip or go missing on occasion • Order extra game balls when the supply runs low, NCBA rules state you must use the Official NCBA Baseball and they don’t go bad • Get quotes from NCBA sponsors, there is a reason why the NCBA endorses them • Take advantage of additional NCBA discounts during early ordering periods

  27. Session 1 Team Operations – Peggy Lallis • Time Table • May 30 8th Annual League Meeting • Aug 1 New Team LOI Deadline • Sept 30 Scheduling Requests Due • Oct Conference Schedules Released • Dec 31 Annual League Dues w/ discount • Feb 1 Regular Season Begins • Mar NCBA Spring Training Showcase • Apr 15 Roster Freeze • 1st Wknd May Regular Season Concludes* • 2nd Wknd May Regional Tournaments (NCBA D1)* • May 15-19 World Series (NCBA D2)* • May 22-28 World Series (NCBA D1)* ** Participation Waivers & Academic Eligibility Letters Due 2 weeks before first game. * Anticipated but not confirmed dates

  28. Session 2 Tournaments & Championships – Kyle Buchmann • Team Invitational Tournaments • Spring Training • Regional Playoffs • World Series

  29. Team Invitational Tournaments • Been used as successful fundraisers for many teams • Contact Kyle Buchmann for help with: • Securing Sponsors • Pricing • Hotels • Using league sponsors to increase revenue • Finding quality umpires and facilities

  30. 2008 NCBA Spring Training Showcase Tampa, Florida- Mike Sansone Park • 41 teams participated • Team nights at local establishments • Discount cards for all players • Free gifts from sponsors-Giants

  31. 2008 NCBA Spring Training Showcasecontinued • Great accommodations and rate • Major field improvements • Hotels contracted through NCBA • 3 of 16 World Series teams • 8 Conference Champions

  32. 2009 Showcase Details • Still searching for Western Showcase Team Interest • Facility set up in NM • Tampa still interested in East host • Estimated Costs • Registration Fee $100 for NCBA teams, $200 for non-NCBA teams • Per game charge $105 • Performance Bond $200- returned at conclusion of showcase if team has successful trip • Each team will provide 3 NCBA Game Balls per game • NCBA Rules will apply • Teams will be contacted in September and October • Games will count towards overall record • Registration Deadline- November 15, 2008

  33. 2009 Showcase Details • Lodging • Teams will be required to stay in NCBA approved hotels Benefits • Lower hotel rates • Hotels will know about the showcase and be able to assist teams more with any issues that arise • Easier scheduling of stays • Hotel provides sponsorship dollars for league • Travel • Bus-The Bus Bank been can help your team • Air- Anthony Travel specialize in group, low-funded teams • Van- Avis helps with great van/car rates and low 18+ age limit

  34. 2008 Showcase Details cont. • The Showcase provides a spring break atmosphere both for relaxing and for nightlife but especially for baseball and a team building environment. • Get to know the guys on the other teams as well as your own team better. • Great opportunity to play teams from across the U.S.

  35. World Series • Dubois County, IN (First Year) • Huntingburg League Stadium (Home of the Dubois County Bombers) • Jasper Inn- outstanding accommodations, great rates • Dubois County pursuing a return proposal for 2009

  36. 2009 World Series • Receiving bids to host the World Series in 2008 • Many cities across the country expressing interest • Factors • field availability • venue quality • lights • rental cost • eagerness of local organizers

  37. Session 3 Sponsors & Fundraising – Christian Smith • Current Sponsors • Discounts • Requirements • Ordering • Future Sponsors • Fundraising • What works for you?

  38. Sponsor Account Manager • Christian Smith -christiansmith@clubbaseball.org • Promote various NCBA sponsors to NCBA teams • Oversee ordering, billing, invoicing, payment and delivery of all NCBA sponsors sales activity • Audit sponsor sales activity to insure optimal benefits are being received

  39. Current Sponsors

  40. Team Nike and Impact Sports • Official Team shoe, performance apparel, and apparel provider of the NCBA • Teams receive significant discounts (30% off) • Team packages and forms can be customized • An incentive base program to earn free merchandise available as well • Fundraising opportunities through apparel sales • Alumni, family, friends • Visit www.teamimpactsports.com/NCBA/ • Contact Tarek Saleh at (800) 644-4481 or (608) 220-5384 (cell ) for more information

  41. Rawlings • The Official Uniform of the NCBA • Official Uniform Sponsor through 2012 season • NCBA teams receive 50% off list price (December through June orders) • Early orders receive 55% off list price (July through November) • Receive NCBA patch on jerseys and pants for FREE • Billing & Ordering handled by NCBA office (Christian Smith) to alleviate past issues with discounts, pricing, delivery etc. • Contact Jerry Williams (Dedicated NCBA Sales Rep) • 330-757-0070 • jwilliams@rawlings.com

  42. DeMarini • Official Baseball Bat of the NCBA • Official Bat Sponsor through 2008 season • Each team will receive the newest DeMarini model bat • Proud Sponsor of the DeMarini Longball Challenge held in conjunction with the NCBAWorld Series • Additional Bat Purchases available through Christian Smith (christiansmith@clubbaseball.org) • Exclusive pricing through NCBA for NCBA Member Teams • Buy 3 get 1 FREE Additional Bat Deal available

  43. Richardson Cap • Official Baseball Cap of the NCBA • Official Baseball Cap Sponsor through 2008 season • Purchase your caps through AD STARR • 5% Discount on orders placed during the months of November through April. • 15% Discount on orders placed during the months of May through October. • NCBA logo embroidered on hats (Required by NCBA Rules) • Richardson Caps are required by NCBA rules • http://www.richardsoncap.com/

  44. AD STARR • Official Baseball of the NCBA • Official Baseball through 2012 season • Each team receives 5 Dozen NCBA Game Balls • Additional NCBA game balls sold for $37.95/dozen • Practice baseballs sold for $19.50/dozen • Official Baseball Cap Provider of the NCBA • Order your Richardson Caps through AD STARR • NCBA Logo on back • Call 1-800-ITS-AHIT • http://www.adstarr.com/

  45. Giants Snacks • Official Sunflower Seed of the NCBA • Free sample case of seeds sent to every NCBA team • Customized order sheet included in yearly sample case • Teams receive 25-37% discount on regular price and no shipping when ordering 3 cases or more • Order anytime by calling or emailing Jason Schuler at (877) 442-6870 or jason@giantsnacks.com

  46. Choice Hotels • A Preferred Hotel Partner of the NCBA through 2008 • Brands include: • Comfort Inn, Comfort Suites, Clarion, Quality, Sleep Inn, Econo Lodge, Rodeway Inn, and Mainstay Suites • Teams, players, and fans receive a minimum of 15% discount on year round reservations • (Personal or NCBA Related) • Call (877-240-AWAY) or log on to www.choicesportstravel.com to make your reservation • Be sure to use NCBA code (00215980)

  47. AVIS • Preferred van/car rental agency of the NCBA • Discounts on all vehicles • 12 Passenger Vans are great for long or short road trips • 12 Passenger Vans create a team atmosphere over POVs • Rental availability for players 18+ • Underage fee waived • National rental availability for all events or trips • (Personal or NCBA Related) • Call (800)-331-1212 or go to: www.avis.com/AvisWeb/html/bridge/corp/go.html?D712300 • (Enter or Mention account code D712300)

  48. AVIS ordering process • 1) Go to: www.avis.com/AvisWeb/html/bridge/corp/go.html?D712300 • 2) Scroll down to Rates and Reservations and click on “Make Your Business Reservation” • 3) Choose the dates, times, and rental location. Click on continue to next step. • 4) Check the box for "Check my corporate rate" or else you will not receive the potential price benefits or waived 25 and under fee • 5) Fill in the Avis Worldwide Discount (AWD) # "D712300" • 6) Click continue • 7) Choose the vehicle type you want to rent • 8) Click Continue • 9) Choose any additional coverage's you may want. Keep in mind that with this program you are covered for any damage over $3000 • 10) Click on continue • 11) Fill out your contact information and click on make reservation.

  49. Potential Sponsors • Corporate Sponsors – Best Buy, GNC, Sony, Mazda, Toyota, Southwest Airlines • Restaurant Sponsors – Subway, Hooters • Glove Deal – Wilson, Rawlings, Mizuno, Akadema • Protective Gear – Schutt, Rawlings, AD STARR, All-Star, Wilson • Equipment Bags – Jensen Lee, Rawlings

  50. Fundraising Opportunities

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