Welcome to F.O.R.U.M.(Fleet Surplus Services Regional User Meeting) David Regan Manager of Surplus Property
Agenda • Electronic Waste • Utah Code & Admin. Rules • Statistics • Question & Answer
Agency Surplus of Electrical & Electronic Items [E-Products] August 2005
What Is an E-Product? “Brown goods” are appliances that are intensively electronic in composition
“White goods” White goods are not considered an electronic product
Surplus Computers, Components, and Peripherals • Computers and electronic components must be treated as e-waste. • State agencies could be held accountable for electronic waste ending up in landfill. • Working computers and components [verified] may be sold or donated, thereby liability will pass to recipient. • Computers and electronic components that cannot be sold [declared non- working] for the purpose originally intended, must be disposed of according to RCRA regulations.
BETTER Solving the Problem of e-Waste • Reuse • Refurbishment • Recycling • Incineration or Landfilling
Liability Management Issues:Donations Donate only working units [must certify on Sp-1] Transfer by serial number only [for liability purposes]. Some, but not all, computer software is transferable.Check with the vendor or licensor. Provide recipient information and options regarding proper disposition at end-of-life. RCRA liability only attaches to agency who actually violates RCRA by improperly managing equipment that is a hazardous waste.
Environmentally Sound Management • Require business documents that ensure reuse, refurbishment and recycling are used. • Track all e-Waste until all its hazardous constituents are managed. • Ensure that reuse, refurbishment and recycling are used to the fullest extent possible. • Ensure all federal and state requirements pertaining to transport, management and processing of eWaste are met.
Working, Non-working Units for Refurbishment • Send only intact equipment that has been pre-screened to meet legitimate reuse and refurbishment specifications. • If it has NOT been screened, it is considered being sent for recycling or disposal!! • If it is a mixed shipment, some reusable and some not, it is NOT considered a legitimate reuse and refurbishment shipment. • Use only approved re-manufacture; determined by DEQ audit
Recycling (re-manufacture) • should be appropriately licensed by relevant governing authorities (State, Local) • Have an Environmental Management System (doesn’t need to be certified but must have a written plan) • Safeguard occupational and environmental health and safety • Have a monitoring program • Have a plan (including financial guarantees) for closure • Should be able to pass DEQ audit
Revisions to SP-1 Process • Include condition on SP-1 [working or not working]. • Include serial number for all Surplus Computers, Components, and Peripherals [pending EPA requirement] • Working units will avoid recycling fee to owning agency. Note: USASP does not have the resources to test or verify operating condition. We will disposition your surplus based on your assessment of condition.
Develop SMART goals S SpecificM MeasurableA AchievableR Results-OrientedT Timely
Utah State Agency for Surplus Property Recycle Cost
E~ Waste Recycle Cost End-of-Life Recycle Cost: Local [Utah] Wasatch Integrated Waste= $82 Ton Clean Harbors= $520 Ton 10 Ton Minimum Does not include cost for transport to recycle site
E~ Waste Recycle Cost [Example] Wasatch Integrated Waste [4.3 Tons]
E~ Waste Recycle Cost Future Outlook Expect recycle rate to increase. Factors EPA enforcement Inflation Future e~waste to include all electronic and electrical components
Utah State Agency for Surplus Property Utah Code Administrative Rules
Utah Code/ Rules Utah Code 63A-9-801 Admin. Rule R28-1 thru 9 State personal property designated as surplus or excess to agency requirements cannot be destroyed, sold [internally/externally], transferred or traded by the agency directly except where specifically exempted by Utah code.
Utah Code/ Rules Summary of Utah Code & Admin. Rules All State personal property being disposed of by the agency, including transfers, trade-in or potential scrap must be submitted/process or approved by USASP prior to taking any action.
Utah Code/ Rules (continued) Summary of Utah Code & Admin. Rules When submitting a SP-1 to USASP, be sure all special instructions are noted on the SP-1 or included as an attachment. Trade-in : need vendor documentation supporting transaction Transfer: Note all items to be transferred [agency to agency only], where transferred to [Dept., Org, Agency #] Transfer procedure is not used to move property to non-state entities, non-profits or charities. Any consideration agreed upon [price, trade, future consideration, or gratis] is not valid unless approved by USASP.
Utah Code/ Rules (continued) Summary of Utah Code & Admin. Rules Scrap items are handled on a case-by-case basis [USASP discourages throwing property in agency trash due to past indiscretions of personnel & news media coverage of same] In addition, electronic and electrical items are considered e~ waste and must be disposed of legally.
Utah Code/ Rules (continued) Summary of Utah Code & Admin. Rules All State personal property being surplused is first made available to other agencies, schools, libraries, and other government entities before public sales [per Utah code]. Employees of the State may purchase during public sales offering only.
Utah Code/ Rules (continued) Summary of Utah Code & Admin. Rules Agency computers may be donated directly to public schools [only]. However, a SP-1 must be submitted to USASP prior to donation. Special requirements: The school of choice must not have received a previous donation from any State agency within the past 12 months. A letter of request for donation must accompany the SP-1. The letter must be on school letterhead, signed by principle or head of school. No more than 20 computers per school donation to ensure all schools have opportunity to receive donations.
Utah Code/ Rules (continued) Summary of Utah Code & Admin. Rules State employees may purchase items from Surplus Property (any item). However, we do have a "conflict of interest policy" in place. That policy prohibits any employee from buying an item that was sent to Surplus Property by the employee's agency until after the item has been at Surplus Property for a period of 30 days. After 30 days, you may purchase an item sent from your agency. This policy applies to all state employees ... you may, however, purchase an item immediately if the item was sent to Surplus Property by any other agency than your own. The purpose of this policy is to ensure that unethical acts or acts of fraud, waste or abuse are eliminated to the extent possible.
Utah Code/ Rules (continued) Summary of Utah Code & Admin. Rules When in doubt call the Surplus Agency first. [Remember, that which is not documented did not take place]
Utah State Agency for Surplus Property Surplus Statistics