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Time Management

Time Management. The 80:20 Rule. 80% of results are achieved with only 20% of the effort . . Topics To Be Discussed!. Making sure you concentrate on the right things – Deciding Work Priority Finding out how much your time is worth – Costing Your Time

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Time Management

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  1. Time Management

  2. The 80:20 Rule 80% of results are achieved with only 20% of the effort.

  3. Topics To Be Discussed! • Making sure you concentrate on the right things • – Deciding Work Priority • Finding out how much your time is worth • – Costing Your Time • Checking how you really spend your time • – Activity Logs • Planning to solve a problem • – Action Plans • Tackling the right tasks first • – Prioritize To Do List • Deciding what your personal priorities should be • – Personal Goal Setting

  4. What to Concentrate On! • An important part of focusing on results is working out what to focus on! Many people work very hard all day doing little jobs that do not actually affect the quality of their work.   • This section concentrates on three areas – • clarifying what you enjoy • understanding what your strengths and weaknesses are • working out both what your job is and what constitutes excellent performance.

  5. Strengths What is SWOT? LIES • Weaknesses • Opportunities • Threats

  6. Strengths: • What are your advantages? • What do you do well? • What relevant resources do you have? • What do other people see as your strengths?

  7. Weaknesses: • What could you improve? • What do you do badly? • What should you avoid?

  8. Opportunities: • Where are the good opportunities facing you? • What are the interesting trends you are aware of?

  9. Threats: • What obstacles do you face? • What is your competition doing? • Are the required specifications for your job, products or services changing? • Is changing technology threatening your position? • Do you have bad debt or cash-flow problems? • Could any of your weaknesses seriously threaten your business?

  10. You should ask the following questions: • What is the purpose of the job? • What are the measures of success? • What is exceptional performance? • What are the priorities and deadlines? • What costs are acceptable? • How does this relate to other people?

  11. Costing Your Time • If you work for an organ- ization, calculate how much you cost it each year. Include your salary, payroll taxes, the cost of office space you occupy, equipment and facilities you use, expenses, administrative support, etc. If you are self-employed, work the annual running costs of your business.

  12. Activity Logs • Activity logs help you to analyze how you actually spend your time • also helps you be aware of your energy levels that you use throughout the day.

  13. Keeping an Activity Log Keeping an Activity Log for several days helps you to understand how you spend your time, and when you perform at your best. Learning from Your Log Once you have logged your time for a few days, analyze the log. You may be alarmed to see the length of time you spend doing low value jobs!

  14. Prioritized To Do Lists • A 'To Do List' is a list of all the tasks that you need to carry out. It consolidates all the jobs that you have to do into one place. Key points: • you remember to carry out all necessary tasks • that you tackle the most important jobs first, and do not waste time on trivial tasks. • you do not get stressed by large volumes of unimportant jobs.

  15. Personal Goal Setting • Goal setting is a formal process for personal planning. By setting goals on a routine basis you decide what you want to achieve, and then step-by-step move towards the achievement of these goals.

  16. Goal Pro5 ACT! 2000 Mapp CV Sage Career Xpress Recommended Time Management Resources Works Sited: http://www.mindtools.com/pages/article/newHTE_00.htm http://www.healthnewsnet.com/time.html

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