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Exhaustion, unease, lack of motivation, hesitation and frustration are described as most common problems resulting in overall burnout and occupational hazard in customer service. In this blog, we are going to discuss the importance of having a positive attitude while working in customer service. It includes tips on setting the tone of communication, building strong customer relationships, and working to maintain a reliable conduct. As a customer service executive at a contact center, you would certainly need to depend a lot on call center software for your business processes, and every software is bound to have glitches from time to time.
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Introduction • Exhaustion, unease, lack of motivation, hesitation and frustration are described as most common problems resulting in overall burnout and occupational hazard in customer service. • Here, we are going to discuss the importance of having a positive attitude while working in customer service. • It includes tips on setting the tone of communication, building strong customer relationships, and working to maintain a reliable conduct. • As a customer service executive at a contact center, you would certainly need to depend a lot on call center software for your business processes, and every software is bound to have glitches from time to time.
Tips to Maintain Positive Attitude • Keep Experimenting • Set Your Goals • Use Right Methods at Work • Learn to Appreciate Yourself • Be Aware of Your Gestures • Pay Attention on Diet • Be Friendly with Colleagues • Pursue Some Hobbies • Spend Time with Closed-Ones • Encourage Co-Workers • Analyze Yourself • Have Flexible & Optimistic Approach • Have Fresh Start to Your Day • Try to Smile Often • Decorate Your Bay/Cabin • Try to Achieve Success • Think About Good Things • Don’t Let Stress Weaken Work Quality
Analyze Yourself • In order to develop a positive attitude, the first thing you need to do is to evaluate yourself and analyze your emotions. • Try to find out the exact negative feeling you have regarding a specific situation at work, your annoyance or irritation regarding a specific technical error with the call center management software you are using or maybe regarding your entire job experience as a customer service agent at a call center. • Once you are totally aware of the exact feeling of dissatisfaction, be it anger, hopelessness, frustration or exhaustion, only then can you find a way to work upon it and find a positive solution to that negativity.
Have Flexible & Optimistic Approach • Always keep a flexible and optimistic approach towards your work, so that no problem can demoralize you and you always have an alternate way up your sleeves. • To do this, you need to be creative. • If you have a creative attitude to a tricky situation, you will surely have a list of innovative solutions to work upon. Have Fresh Start to Your Day • Give a fresh and energetic start to your day. • Some people listen to music to get them going in the morning, some do light aerobic exercises while you may like to do yoga to help you focus. • Other methods of charging your batteries would be to take your favorite morning drink or beverage or reading a page from your favorite book.
Try to Smile Often • A smile can work wonders to turn negativity into positivity, so it is always a good gesture to smile and make people around you smile, as a result of your cheerful aura. • A smile on your face, when you are communicating with your customers immediately makes them comfortable as this benign weapon puts your personality forward as warm and friendly. • So, make sure you smile often and let your smile rejuvenate you after every conversation and wipe out any trace of stress that you might have undergone in your previous customer call. • This will definitely help you take up your next customer request on a fresh and happy note.
Decorate Your Bay/Cabin • Jeff Toister, in a customer service tip has said, we should surround ourselves with “anchors” to hold your positive feeling onto it. • To do this, you could decorate your bay or cabin with things that make you feel happy and positive, like a family picture or fresh flowers, or your accolades at work that would remind you how you have been able to handle the most difficult customers and the toughest situations. Try to Achieve Success • One of the best methods to remaining positive towards achieving success in your career is to focus on your target and then identify the obstacles that would block your path. • Once you are able to identify the hindrances, you will have a more practical approach towards your goal, overcome your fears and gain enthusiasm to work better, shedding all pessimisms away.
Think About Good Things in Life • It is almost impossible to lead life without any negative thought budding in your mind. • Whenever you feel bothered with any kind of negative feeling, recognize and intrude the mood immediately. • Start thinking of something different and positive that would help you smile and hinder the gloom to cross your thought process. • If nothing at all come to your mind at that moment, to rub off the pessimism, you could start humming one of your favorite songs that would make you cheerful.
Don’t Let Stress Weaken Your Work Quality • It has been proven and agreed upon by many, that stressful situations make the quality of their work better. • So, don’t let targets and challenges at work weigh you down. • Rather face them with a positive spirit and you shall be motivated to perform better. Keep Experimenting • Your way of communication with others can bring about a lot of changes in your thoughts and action. • Rather than using the same old stereotypes, bring some flavors to your daily interaction. • For e.g., imagine a customer asked how you were doing that day, why just say “I’m fine” or “good”? • It would come as a pleasingly positive change to your customers, if there hear “I’m fantastic” or “great!”
Set Your Goals • Your dreams and personal goals can act as a positive pivot in your sphere of work. • Once you are able to specifically visualize what exactly you want out of your career, even the most frustrating customer call will seem fruitful, and important towards getting you nearer to your goal. Use Right Methods At Work • The right method of work at your contact center can help you maintain a positive attitude effectively. using the right software, would ensure taking the right decisions and thereby reduce chances of errors. • So, make sure the software you use are updated. • Before doing so, it is advisable that you carry out a proper call center software solutions comparison to get the best one you need for your business processes.
Learn to Appreciate Yourself • Always remember to reward and appreciate yourself for even the smallest accomplishments in work. • Suppose you have been able to address a small glitch your customer has been facing with the virtual call center software, and that makes your customer happy and thankful. • Celebrate this little moment by talking a break and having a cup of your favorite cappuccino! • You will not only get back to work with a positive note, but will also be more confident before your next customer call.
Be Aware of Your Gestures • Always be aware of your gestures in order to stay positive while serving customers at the call center. • A smile, a warm greeting, acceptance and good behavior would keep your customers happy and they would come back to you. • A happy bunch of customers at your contact center will increase positivity of the entire firm. Pay Attention to Your Diet • Eat and drink properly. • Proper food and drink does a lot to keep you energized and in turn positive throughout the day. • So, make sure you eat good food, and drink lots of water. • You could take short breaks when in office and grab a chocolate bar or some fresh juice, to enhance your mood and start work again on a more affirmative note.
Be Friendly With Your Colleagues • Make enough friends at your workplace so that you can share your worries and anxieties. • Often talking to a co-worker who would understand your concerns can act as a good stress reliever and you may also get some excellent solutions to your problems from your colleague. Pursue Some Hobbies • Those who love reading, can read a page from your favorite book (something that will be inspiring), others who love music, may listen to motivational music or inspirational videos. • This helps in keeping you geared up and stop negative vibes from bowing you down
Spend Time with Closed-Ones • Try to spend more time with people with a positive frame of mind than with people who are always pessimistic about their work. • Having a group of optimist friends and acquaintances to interact with, will have a great impact on your mental stability and positivity. Encourage Co-Workers • Appreciate and encourage your fellow workers as often as possible. • By doing this, you will not only fill them with happiness and positivity, but this will work as a chain and in turn, you will also be filled with a positive mood.
