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City Manager’s FY 13-14 Budget Update

City Manager’s FY 13-14 Budget Update. General Fund Revenues:. Property Tax – Estimated $37,000 increase (1.1% over 2013 Adopted Budget) Sales Tax – Estimated $200,000 increase (3.13% over 2013 Adopted Budget) Permits and Licenses – Estimated $42,300 decrease (13.8% under 2013 Adopted Budget)

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City Manager’s FY 13-14 Budget Update

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  1. City Manager’sFY 13-14 BudgetUpdate

  2. General Fund Revenues: • Property Tax – Estimated $37,000 increase (1.1% over 2013 Adopted Budget) • Sales Tax – Estimated $200,000 increase (3.13% over 2013 Adopted Budget) • Permits and Licenses – Estimated $42,300 decrease (13.8% under 2013 Adopted Budget) • Attributed to lagging current year estimates • Municipal Court Fines – Estimated flat at present year Adopted Budget of $843,000 • Reimbursements – Increased $160,000 to realize grant funding for which current year budget had to be amended and for which there are budgeted expenditures.

  3. Golf Course Lease with SHSU is budgeted in the coming year in the amount of $325,067. • No Army Reserve Building sale revenues are projected.

  4. General Fund Revenue Summary • Estimated revenues are up $583,975 or 3.5% over the current year Adopted Budget.

  5. General Fund Expenditures: • Salary/Other Pay/Benefits line item is projected to be down $191,201 (1.6% under 2013 Adopted Budget), primarily attributed to: • As part of the 5% reduction taken, the Adopted Budget was reduced $461,050, in the current year. • The recommended FY 13-14 budget does not include budget for any positions that were included in the 5% reduction (3 police officer positions recommended for adding back are listed with Supplemental Requests on slide #8 – if approved these will be included in this Salary & Benefits object code/classification). • Above figures are subject to change, depending on future discussions.

  6. Supplies line item is projected to be down $16,417 (1.7% under 2013 Adopted Budget), primarily attributed to: • The Fuel budget for FY 13-14 is not expected to be as high as the current year Adopted Budget. • Maintenance of Equipment line item is projected to be up $6,700 (2.7% over 2013 Adopted Budget), primarily attributed to: • Vehicle and Equipment Maintenance is recommended to increase $13,250 in the 2013-14 fiscal year.

  7. Services and Utilities line item is projected to be down $191,072 (6.6% under 2013 Adopted Budget), primarily attributed to: • Bank/Paying Agent Fees are recommended to decrease in the 2013-14 fiscal year. • A new Division for Community Service Asst Group was established during the current fiscal year and allows for tracking of expenditures. • The Gas Heating and Electric budget for FY 13-14 are not expected to be as high as the current year Adopted Budget. • Programs / Projects line item is projected to be down $50,687 (56.4% under 2013 Adopted Budget), primarily attributed to: • As part of the 5% reduction taken, the Adopted Budget was reduced $71,010, in the current year. The recommended FY 13-14 budget maintained most of these reductions.

  8. Capital Equipment line item is projected to be up $51,314 (40.6% over 2013 Adopted Budget), primarily attributed to: • Capital Machine/Tools/Equip is recommended to increase in the 2013-14 fiscal year. • Motor Vehicles is recommended to increase in the 2013-14 fiscal year. • Supplemental Request include: • HR Director • Generator Service Technician • Increase to Fleet Mechanic’s Tool Allowance • 3 Police Officers – part of the 5% Reduction in current year • Correct Salary of 2 part-time positions • Assistant Director of Community and Economic Development

  9. Capital Projects in the General Fund, are recommended to include the following: • CIP – Sidewalks - $241,000 • Mainstreet University Ave, Block 7D • Mainstreet Sam Houston Ave, Block 3B • Bobby K Marks (Bowers to 17th St) • Ave C (13th – 16th) • CIP – Streets - $360,000 • 7th St (Old Madisonville Rd – Ave M) Reconstruct • East Mosley Lane

  10. City Manager Notes: • City Manager and Finance staff have recommended line item reductions totaling $598,128. • Additional funding is tentatively recommended for: • Fireworks display - $22,500 • Make Community Development Specialist a full time position with benefits - $14,000 • Medicare election by employees previously not included - $41,355

  11. New items included in 2013-14 Budget are: • Generator maintenance - $20,000 • SAFER Grant expenditures assumed - $100,000 • General Fund Contributions to the Vehicle Replacement Fund are fully funded at recommended amount of $219,470 • Items funded with Equity include: • Facilities Maintenance Assessment - $25,000 • PEB Contribution from General Fund of $200,500, pending further review of retiree health care strategy. • Radio Consoles for WCPSCC (Walker County Public Safety Communications Center) - $150,000 • HR Supplemental requests for temporary help with office documents archiving - $14,464 • Aquatic Center equipment - $12,000 • BldgMaint renovations to Garage, Fire Stn #2, & Aquatic Cntr - $33,000 • IT – City Hall – electronic door security – $13,000

  12. Expenditure Summary: • Estimated expenditures are down $103,190 or .6% under current Adopted Budget • Presently, General Fund is $295,444 out of balance (expenditures exceed revenues).

  13. Absent further direction from Council, two steps will be employed: • Elimination of currently or anticipated vacant positions totaling an estimated $310,974 • Assistant Finance Director • Court Office Assistant (Part time) • Purchasing Clerk (Part time) • Engineering Utility Inspector • Engineering Senior Designer • Survey Technician • Parks Maintenance – restructuring to seasonal positions • Assistant Community Development Specialist (Grants) • Senior Mechanic • After elimination of vacant positions, General Fund would have a surplus (revenues exceeding expenditures) of $15,530

  14. Additional Considerations: • TMRS Adjustments to repeating plan design – estimated $200,000 increase to the General Fund • Continuation of Step and Grade Implementation would cost an additional $230,000 • Absent any additional direction from Council, the City Manager’s Recommended Budget will include a General Fund Reduction in Force of $414,470. • Absent any additional consideration from Council, the City Manager’s Recommended Budget will be balanced and will not recommend any increases in the current tax rate.

  15. Fund Balance Considerations: • Estimated Ending Fund Balance for the current fiscal year is estimated at $8,372,087 or 50% of estimated 2013-14 expenditures. • Stated target Fund Balance is 25% (4,200,000). • Estimated available Fund Balance for consideration is $3,700,000 (after approx. $470,000 being proposed paid from Fund Balance in FY 13-14). • City staff will only recommend the use of Fund Balance for one-time, non-recurring, non-operational expenses.

  16. Options include and are prioritized as follows: • Fire Equipment set aside - $750,000 • Implementation of Harnessing Huntsville Plan – Signage • Internal Wayfinding Signage - $250,000 • Gateway Entry Signage - $250,000 • Employee Benefit Incentives to reduce unfunded liabilities and/or off set benefit recommendations within this budget. • Provide a one-time retention incentive for employees equal to 2.5% of payroll - $230,000 • Provide a one-time sick-leave buyout incentive for employees to allow $1 for $1 payout of sick-leave provided the payment goes into a qualifying 401k or 457 retirement account - $460,000 • Possible $500,000 contribution to Health Reimb Acct for future retirees (details need to be researched)

  17. Water Fund Revenues: • Water Sales – Estimated $800,000 decrease (6.9% under 2013 Adopted Budget) • Rate increases related to Rate Study • Rate increases from the Water Rate Study completed in FY 2011 were projected to create sufficient revenues to fund approx. $645,000 of Renewal & Replacement projects beginning w/ FY 2013 and increase at 3% for each subsequent year. • Conservation efforts on planned rate increases and R&R plans. • For FY 2012 the City surpassed the $8.6M projected water sales for the year from the rate study by about $400,000. For the current 2013 year it appears we will fall $800,000 short of the rate study projected $11.1M water sales. Thru 6/30/13 comparison of usage for 2013 vs 2012 shows usage is down 6%. This indicates users are taking water conservation actions to reduce their water bills. • All other Water revenue – Estimated flat at present year Adopted Budget.

  18. Water Fund Expenditures: • Salary/Other Pay/Benefits line item is projected to be down $30,851 (1.8% under 2013 Adopted Budget), primarily attributed to: • The Salaries and Overtime budget for FY 13-14 is not expected to be as high as the current year Adopted Budget.

  19. Supplies line item is projected to be down $17,890 (5.5% under 2013 Adopted Budget), primarily attributed to: • The Fuel budget for FY 13-14 is not expected to be as high as the current year Adopted Budget. • Maintenance of Equipment line item is projected to be up $15,000 (13.9% over 2013 Adopted Budget), primarily attributed to: • Vehicle and Equipment Maintenance is recommended to increase $6,000 in the 2013-14 fiscal year. • Maintenance of Meters and Fire Hydrants are recommended to increase $9,000 in the 2013-14 fiscal year.

  20. Services and Utilities line item is projected to be down $7,810 (1.4% under 2013 Adopted Budget), primarily attributed to: • The Electric budget for FY 13-14 is not expected to be as high as the current year Adopted Budget. • Capital Projects in the Water Fund, are recommended to include the following: • Water CIP – $100,000 • Automated Meter Replacement • Water CIP R&R – $533,000 • Water Tank Rehabilitation • Avenue O (11th – 15th)

  21. Expenditure Summary: • Estimated expenditures are down $616,483 or 4% under current Adopted Budget • Presently, Water Fund has a surplus of $406,400 (revenues exceeding expenditures). • Considerations: • TMRS Adjustments to repeating plan design – estimated $28,000 increase to the Water Fund • Continuation of Step and Grade Implementation would cost an additional $30,000

  22. Summary: • Water fund is balanced, and no rate increases beyond those proposed as part of the 2011 Water Rate Study will be recommended.

  23. Fund Balance Considerations: • Estimated Ending Fund Balance for the current fiscal year is estimated at $4,500,000 or 32% of estimated 2013-14 expenditures. • Stated target Fund Balance is 25% ($3,500,000). • Estimated available Fund Balance for consideration is $1,000,000. • Remaining can be placed in a 30 inch Redundant Line Project from the TRA Plant to Palm St. Plant.

  24. Wastewater Fund Revenues: • Wastewater Sales – Estimated flat at present year Adopted Budget. • All other Wastewater revenue – Estimated flat at present year Adopted Budget.

  25. Wastewater Fund Expenditures: • Salary/Other Pay/Benefits line item is projected to be down $11,819 (.8% under 2013 Adopted Budget), primarily attributed to: • The Salaries budget for FY 13-14 is not expected to be as high as the current year Adopted Budget.

  26. Supplies line item is projected to be down $18,516 (7.2% under 2013 Adopted Budget), primarily attributed to: • The Fuel and Non-Capital Equipment budgets for FY 13-14 are not expected to be as high as the current year Adopted Budget. • Maintenance of Equipment line item is projected to be up $4,100 (7.3% over 2013 Adopted Budget), primarily attributed to: • Vehicle and Equipment Maintenance is recommended to increase $2,500 in the 2013-14 fiscal year. • SCADA Maintenance is recommended to increase $2,000 in the 2013-14 fiscal year.

  27. Services and Utilities line item is projected to be up $1,606 (.2% over 2013 Adopted Budget), primarily attributed to: • Testing – TCEQ Fees is recommended to increase $5,000 in the 2013-14 fiscal year. • The Electric and Sludge Removal budgets for FY 13-14 are not expected to be as high as the current year Adopted Budget. • Capital Projects in the Wastewater Fund, are recommended to include the following: • Wastewater CIP – $1,480,000 • Old Colony Road V (Eng. Phase II, Acq., Const) • Old Colony Road VI (Eng. Phase II, Acq., Const) • Elkins Lake Post Office Lift Station Rehab • Avenue M (J – Sycamore) Phase II 15” Replacement ($300,000 FEMA)

  28. Expenditure Summary: • Estimated expenditures are down $64,363 or .8% under current Adopted Budget • Presently, Wastewater Fund has a surplus of $15,101 (revenues exceeding expenditures). • Considerations: • TMRS Adjustments to repeating plan design – estimated $23,000 increase to the Wastewater Fund • Continuation of Step and Grade Implementation would cost an additional $25,000

  29. Summary: • Wastewater fund out of balance $32,899 , and no rate increases beyond those proposed will be recommended.

  30. Fund Balance Considerations: • Estimated Ending Fund Balance for the current fiscal year is estimated at $3,500,000 or 50.6% of estimated 2013-14 expenditures. • Stated target Fund Balance is 25% ($1,800,000). • Estimated available Fund Balance for consideration is $1,700,000. • No recommendation to use equity.

  31. Solid Waste Fund Revenues: • Collection Charges – Estimated $58,000 increase (1.6% over 2013 Adopted Budget). • Solid Waste Disposal – Estimated $80,000 increase (11.0% over 2013 Adopted Budget).

  32. Solid Waste Fund Expenditures: • Salary/Other Pay/Benefits line item is projected to be down $47,944 (3.8% under 2013 Adopted Budget), primarily attributed to: • The Salaries budget for FY 13-14 is not expected to be as high as the current year Adopted Budget.

  33. Supplies line item is projected to be down $76,440 (13.0% under 2013 Adopted Budget), primarily attributed to: • The Fuel and Commercial Containers budget for FY 13-14 are not expected to be as high as the current year Adopted Budget. • Maintenance of Equipment line item is projected to be up $73,000 (31.7% over 2013 Adopted Budget), primarily attributed to: • Vehicle and Equipment Maintenance is recommended to increase $73,000 in the 2013-14 fiscal year. • Capital Projects in the Solid Waste Fund, are recommended to include the following: • Solid Waste CIP – $300,000 • Transfer Station Building Replacement ($300K funds plans and engineering only for projected $3,300,000 total costs)

  34. Expenditure Summary: • Estimated expenditures are up $172,015 or 3.8% over current Adopted Budget • Presently, Solid Waste Fund is has a surplus of $5,675 (revenues exceeding expenditures). • Considerations: • TMRS Adjustments to repeating plan design – estimated $20,000 increase • Continuation of Step and Grade Implementation would cost an additional $23,000

  35. Summary: • Solid Waste Fund is out of balance $37,235, and no rate increases beyond those proposed will be recommended.

  36. Fund Balance Considerations: • Estimated Ending Fund Balance for the current fiscal year is estimated at $2,160,000 or 40% of estimated 2013-14 expenditures. • Stated target Fund Balance is 25% ($1,350,000). • Estimated available Fund Balance for consideration is $810,000.

  37. Street Fund Revenues: • Franchise-Utilities – Estimated $115,000 decrease (5.5% under 2013 Adopted Budget). • Fees/Charges/Sales – Estimated $20,000 decrease (21.6% under 2013 Adopted Budget). • There are no Transfers from the General Fund.

  38. Street Fund Expenditures: • Salary/Other Pay/Benefits line item is projected to be down $29,814 (2.3% under 2013 Adopted Budget), primarily attributed to: • The Salaries budget for FY 13-14 is not expected to be as high as the current year Adopted Budget.

  39. Supplies line item is projected to be up $12,425 (6.7% over 2013 Adopted Budget), primarily attributed to: • Fuel is recommended to increase $17,000 in the 2013-14 fiscal year. • The Non-Capital Equipment budget for FY 13-14 is not expected to be as high as the current year Adopted Budget. • Maintenance of Equipment line item is projected to be up $23,000 (24.8% over 2013 Adopted Budget), primarily attributed to: • Vehicle and Equipment Maintenance is recommended to increase $23,000 in the 2013-14 fiscal year. • Payment to Vehicle Replacement Fund of $188,000 (none in FY 2013) • Administrative Overhead payment to Gen. Fund increased by $40,000

  40. Expenditure Summary: • Estimated expenditures are up $254,758 or 7.4% over current Adopted Budget • Presently, Street Fund is $342,454 out of balance (expenditures exceed revenues). • Considerations: • TMRS Adjustments to repeating plan design – estimated $13,000 increase • Continuation of Step and Grade Implementation would cost an additional $15,000

  41. Summary: • Elimination of currently or anticipated vacant positions totaling an estimated $85,665 • Absent any additional direction from Council, the City Manager’s Recommended Budget will include a Street Fund Reduction in Force of $284,789.

  42. Fund Balance Considerations: • Estimated Ending Fund Balance for the current fiscal year is estimated at $632,000 or 18% of estimated 2013-14 expenditures. • No Fund Balance requirement for this Special Revenue Fund

  43. HOT Tourism and Visitors Center Fund Revenues: • Hotel/Motel Tax – Estimated $40,000 increase (8.7% over 2013 Adopted Budget). • All other revenue – Estimated flat at present year Adopted Budget.

  44. HOT Fund Expenditures: • Salary/Other Pay/Benefits line item is projected to be down $12,715 (7.4% under 2013 Adopted Budget), primarily attributed to: • The Salaries budget for FY 13-14 is not expected to be as high as the current year Adopted Budget. • Supplies line item is projected to be up $9,800 (43.2% over 2013 Adopted Budget), primarily attributed to: • Reproduction & Printing is recommended to increase $15,000 in the 2013-14 fiscal year. • The Non-Capital Equipment budget for FY 13-14 is not expected to be as high as the current year Adopted Budget.

  45. Services and Utilities line item is projected to be up $11,045 (25.5% over 2013 Adopted Budget), primarily attributed to: • Electric and Purchased Services/Contracts budget are recommended to increase $6,150 in the 2013-14 fiscal year. • Insurance/Sundry/Elections line item is projected to be up $12,600 (11.2% over 2013 Adopted Budget), primarily attributed to: • Event Funding is recommended to increase $12,000 in the 2013-14 fiscal year.

  46. Expenditure Summary: • Estimated expenditures are up $59,377 or 15.1% over current Adopted Budget • Presently, HOT Fund has a surplus of $48,017 (revenues exceeding expenditures). • Considerations: • TMRS Adjustments to repeating plan design – estimated $2,100 increase • Continuation of Step and Grade Implementation would cost an additional $3,400

  47. Summary: • HOT Tourism and Visitors Center Fund is in balance presently $42,517 • Supplemental Request includes: • Full Time Administrative Assistant • Purchase of Vehicle

  48. Fund Balance Considerations: • Estimated Ending Fund Balance for the current fiscal year is estimated at $936,000 or 197% of estimated 2013-14 expenditures. • Stated target Fund Balance is 10% ($45,300). • Estimated available Fund Balance for consideration is $890,700.

  49. Arts Center Fund Revenues: • Hotel/Motel Tax – Estimated $5,334 increase (6.8% over 2013 Adopted Budget). • Program Fees – Estimated $5,000 decrease (34% under 2013 Adopted Budget). • Contributions – Estimated $6,000 increase (150% over 2013 Adopted Budget). • Grants – Estimated flat at present year Amended Budget. • The recommended budget includes a $124,795 transfer from the General Fund vs $52,123 that was transferred in the Adopted Budget.

  50. Arts Center Fund Expenditures: • Salary/Other Pay/Benefits line item is projected to be up $7,229 (9.0% over 2013 Adopted Budget), primarily attributed to: • Medicare election by employees previously not included - $7,923 • Services and Utilities line item is projected to be up $7,816 (28.5% under 2013 Adopted Budget), primarily attributed to: • Electric is recommended to increase $2,000 in the 2013-14 fiscal year. • Purchased Services /contracts is recommended to increase $5,816 in the 2013-14 fiscal year. • Arts Commission Contract is recommended to increase $13,200 in the 2013-14 fiscal year.

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