Information Collection Update April 8, 2009 Willis Smith

1. Information Collection Update April 8, 2009 Willis Smith

2. Information Collection Update Today’s Agenda • Mr. Jack Rike, Security Classification Guides and Electronic Submissions • Ms. Shari Pitts, TR Efforts & Initiatives • Ms. Julia Foscue, Research Summaries • Mr. Dave Hyman, Accessing DTIC’s Unique Information

3. Information Collection Update DoD Security Classification Guides (SCGs)/Index and Electronic Submissions Mr. Jack Rike

4. Security Classification Guides/Index & Electronic Submissions Agenda • DTIC’s Role with Security Classification Guides • DoD 5200.1-I Index of Security Classification Guides • Technical Reports (TR) • Electronic Submissions

5. Security Classification Guides/Index • Collect & Disseminate Guides • Input Data from the DD Form 2024, Jul 86 (EF-V1) into the Security Classification Guide Database • Create Index DoD 5200.1-I DTIC’s Role in the SCGs & Index

6. Security Classification Guides/Index • OUSD (I) Datacall • Received 200+ DD Form 2024 to update • Updated Guides • DoD Index of Security Classification Guide (DoD 5200.1-I) • December Update (PDF) • Future Update (Database) • Excel • Microsoft Access Security Classification Guides & Index Update

7. Electronic Submissions Electronic Submissions Mr. Jack Rike

8. Electronic Submissions Electronic Submissions Mr. Jack Rike

9. Electronic Submissions "For Training Purposes Only"

10. Electronic Submissions Accepted Media • As stated in DoDI 3200.14: "Documents may take the form and format of any commonly accepted media for documentation and/or presentation." • DTIC accepts and disseminates documents in a variety of media: • DTIC still accepts traditional print media documents • Electronic media is now the most common • DTIC also accepts certain types of nonprint media.

11. Electronic Submissions Documents Selected • Acquisition Life Cycle Documents • Annual Reports from the DoD Labs • Conference Proceedings & Papers • Congressional Documents (DoD-related) • Research, Development, Test and Evaluation (RDT&E) Reports • Science & Technology Planning Documents • DoD Directives, Regulations & Instructions • NATO Research and Technology Organization (RTO) Documents, Meeting Minutes and Announcements • Patents & Patent Applications (DoD-related)

12. Electronic Submissions Documents Not Selected • Advertisements/Promotional Materials • Blueprints • Brochures, Catalogs & Posters • Conference Programs and Agendas • Contracting Documents & Materials • Decision Papers • Document Declassification Lists • Memoranda: Inter-Office, MOAs, (MOUs) • Operating Instructions • Procedures • Draft Reports/ Progress Reports • Technical Manuals

13. Electronic Submissions Types of Documents Accepted • Types • Technical Reports • Final Reports • Interim Reports • Conference Proceedings/Briefings • Institute of Electrical and Electronics Engineers (IEEE) • DoD Explosives Safety Board • Old Collections

14. Electronic Submissions Do’s and Do Not’s • Do’s • Set up Scheduled Search to receive Ads (http://www.dtic.mil/dtic/stresources/desresources/currentAwarness /scheduledsearches.html ) • Review the Selection Criteria (http://www.dtic.mil/dtic/submitting/selec_criteria.html) • Check on Document Distribution Markings (http://www.dtic.mil/dtic/submitting/distrib_statement.html)

15. Electronic Submissions • Do Not • Use Zip Files • Use Security Settings on Submitted Files • Share URL & Login/Password with Others • Use All Capitals in Fields (Title, Author, etc.) • Use Authors in Point of Contact Field Do’s and Do Not’s

16. Electronic Submissions Electronic Submissions Statistics • 400+ Users for STINT-TR & EDOC, 84 Registered in 2008 • Documents Processed in 2008 • Total Reports 29,852 • Electronic 21,940 • Processed over 1,047 CDs • Web Harvesting (100+ URLs Searched)

17. Electronic Submissions STINT-TR/EDOC Registration • If you have already registered online with DTIC and received your DTIC user code and userid, please complete the Electronic Document Submission Registration Form. • If you have NOT registered online with DTIC, please register with DTIC at http://www.dtic.mil/dtic/registration/. After you have received your DTIC user code and userid, please complete the Electronic Document Submission Registration Form. • You will be notified via email after your application has been processed.

18. Electronic Submissions Electronic Submissions Mr. Jack Rike

19. Electronic Submissions Electronic Submissions Mr. Jack Rike

20. Electronic Submissions Electronic Submissions Mr. Jack Rike

21. Electronic Submissions Electronic Submissions Mr. Jack Rike

22. Electronic Submissions Electronic Submissions Mr. Jack Rike

23. Electronic Submissions Electronic Submissions Mr. Jack Rike

24. Security Classification Guides/Index & Electronic Submissions

25. Security Classification Guides/Index & Electronic Submissions Electronic Submissions Mr. Jack Rike

26. Security Classification Guides/Index & Electronic Submissions Electronic Submissions Mr. Jack Rike

27. Security Classification Guides/Index & Electronic Submissions Electronic Submissions Mr. Jack Rike

28. Security Classification Guides/Index & Electronic Submissions Electronic Submissions Mr. Jack Rike

29. Electronic Submissions Hard copy (SF 298) & Non-Print (DTIC Form 530): Defense Technical Information Center (DTIC) 8725 John J. Kingman Dr., Suite 0944 Fort Belvoir, VA 22060 Attn: DTIC-OA Electronic Documents (SF 298): Email: TR@dtic.mil (unclassified, unlimited documents) STINT-TR/EDOC (unclassified, unlimited & unclassified, limited documents)

30. Electronic Submissions Jack Rike Information Collection Division 703-767-8040 jrike@dtic.mil

31. Information Collection Update Technical Reports (TR) Efforts/Initiatives Shari Pitts

32. TR Submission Efforts/Initiatives Agenda • Outreach/Site Visits • Other Efforts • TR Contributor Collaboration Digitization Effort • Loan Processing • Contract Deliverable Requirements List (CDRL) Support • Trend & Collection Analysis • Technical Reports (TR) Submitting Resources • “Submitting Documents” Web Page • “Tutorials and Other Guidance on Submitting to DTIC” Web Page

33. Outreach/Site Visits • Army War College (AWC), Carlisle, PA • Marine Corp University (MCU), Quantico, VA • Marine Corp Intelligence Activity (MCIA), Quantico, VA • Defense Advanced Research Projects Agency (DARPA) Library, Arlington, VA • Office of Naval Research (ONR), Arlington, VA • National Security Agency (NSA), Fort Meade, MD • Naval Surface Warfare Center (NSWC), Dahlgren, VA • Naval Post Graduate School (NPS), Monterey, CA • Space and Naval Warfare Systems Center (SPAWAR - SSC Pacific), San Diego, CA • Joint Council on Aging Aircraft (JCAA), Arlington, VA

34. Other Efforts • TR Contributor Collaboration Digitization Effort: • Provide full-text availability to those citations in the TR database which currently does not have full-text available or the current full-text is of low quality. • Using older documents in a hard-copy or digital format documents. • Provide a better quality document than could be retrieved from the microfiche or which is currently available.

35. Other Efforts • Loan Processing: • Borrow hard-copy documents not currently in the TR collection for digitization. • Army War College, Army Heritage and Education Center, Carlisle, PA • Student thesis for digitizing or as new documents to the collection • Joint Forces Staff College, Norfolk, VA • Collection of Vietnam War and Japan documents • Placing special identifier in citation easily retrieves the collection

36. Other Efforts • Contract Deliverable Requirements List (CDRL) Support • Review CDRL instructions to ensure that correct submitting information is included and offer any recommended revisions. • Developed CDRL template, which is available on the “Tutorial and Other Guidance for Submitting Documents” Web site.

37. Other Efforts • Trend Analysis • Perform analysis of organizations who have submitted to DTIC in the past to determine those who have decreased their submission rate. • Contact these organizations to advise and determine the possible cause of the decrease, with hopes of either increasing input into DTIC or understanding logical reasons as to why their numbers may have declined (e.g., a decrease in budget).

38. Other Efforts • Collection Analysis • Provide an analysis of an organization’s current collection in the TR database. • This analysis includes statistics of the number of citations, along with the number of those citations which have the full-text available, broken out by: • Total number documents for that organization • Number of documents which are Unclassified vs. Classified • Number of documents which are Unlimited vs. Limited • Yearly submission rate

39. Other Efforts Citations Collection Analysis Full-Text Total Collection Unlimited & Limited Documents Unclassified & Classified Documents Yearly Submission Rate (based on Report Date)

40. Other Efforts • Other Support to: • National Security Agency (NSA), Tactical SIGINT Technology Program Management Office • Defense Advanced Research Projects Agency (DARPA) Library

41. TR Submitting Resources “Submitting Documents” Web Page http://www.dtic.mil/dtic/submit/

42. TR Submitting Resources “SBIR/STTR TR Submission Toolkit” Web Page http://www.dtic.mil/dtic/submit/electronic/sbirtoolkit.html

43. TR Submitting Resources http://www.dtic.mil/dtic/submit/howtosubmit/howtosubmit.html

44. TR Submitting Resources “Tutorial and Other Guidance for Submitting Documents to DTIC” Web Page http://www.dtic.mil/dtic/submit/guidance/tutorialsandotherguidance.html

45. TR Submitting Resources “Tutorial and Other Guidance for Submitting Documents to DTIC” Web Page http://www.dtic.mil/dtic/submit/guidance/tutorialsandotherguidance.html

46. Point of Contact Shari Pitts Information Collection Division 703-767-9001 spitts@dtic.mil

47. Information Collections Division Research Summary Julia Foscue

48. Agenda • History • Current Information • New Activities • Tutorials & Guides • Statistics • Searching

49. History • Began in 1965 as Work Unit Information System • (WUIS) • Mandatory RDT&E progress reports -- DD Form 1498 • Purpose -- DoD management tool • Expand access to contractors and others • Name changes -- TEAMS, Research Summaries

50. Research Summaries • Full-text summaries of research (ongoing & completed) • Most records are UNCLASSIFIED and LIMITED • Full range of scientific and technical subjects • Helps DoD coordinate programs and eliminate • unnecessary duplication • Provides latest on current research • Updated daily