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Ebooks: Practical Approaches for Acquisitions, Cataloging, and Access in Theological Education

This presentation explores the critical role of ebooks in academic settings, particularly for college students using mobile devices. With a focus on the Golden Gate Baptist Theological Seminary, we discuss various ebook models, including subscription packages and perpetual purchases, and examine challenges in acquisitions, cataloging, and access. Key considerations include vendor selection, system issues, usability, and best practices for discovery and education. The session aims to equip librarians with the knowledge to enhance the accessibility and value of ebooks for both students and faculty in a theological context.

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Ebooks: Practical Approaches for Acquisitions, Cataloging, and Access in Theological Education

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Presentation Transcript

  1. ATLA Conference 2013 • EBOOKS: Nuts and Bolts • Acquisitions, Cataloging, and Access • Patsy Yang, Digital Services Librarian • Matthew Thiesen, Reference & Instruction Librarian

  2. WHY EBOOKS? • Academia • College students use laptops, iPads, Kindles, Nooks, & other mobile devices • Commuter and online students • Students want 24/7 access to research

  3. WHY EBOOKS? • GGBTS: 9th largest seminary in the U.S. • Multiple campuses • Online classes • Students across the U.S. and around the world • Cost effectiveness • One copy available to all • or • Purchase multiple print copies

  4. GGBTS IS A SEMINARY SYSTEM

  5. Ebook Models • Subscription Packages • Annual payment • Broad coverage • Sometimes UU/MUPO access • Low “cost” per title

  6. Ebook Models • Perpetual Purchases • 1-time expense, perpetual “access” • Packaged or selected content • Single or multiple copies • PDA options • Full price per title

  7. Ebook Platforms/Vendors • EBSCO Ebooks • Ebrary (ProQuest) • EBL (ProQuest) • Many other platforms: • Brill, Cambridge, De Gruyter, etc. • E-Reference Suites (Oxford or Routledge)

  8. Ebook Platforms/Vendors EBSCO Ebooks

  9. Ebook Platforms/Vendors Ebrary

  10. Technical Preparation • Start early • Customize platforms (EBSCO Admin) • Proxy server setup (EzProxy config.txt entries) • openURL linking (Serials Solutions)

  11. Acquisitions • Selection Criteria – What to collect? • Availability (commentaries?!?) • Vendor/Platform • Distributor (YBP), Vendor (EBSCO), or publisher? • Access Options • 1U/SUPO or UU/MUPO? • PDA and/or loans?

  12. Acquisitions • ILS Issues – not created to handle E-content • Choice: no holding records for ebooks • Voyager’s Acq. module requires holding records • Improvised workflow with tools available

  13. Cataloging • Decision Point—MARC Records in Catalog? • Owned or Subscribed? • Downloading/Bulk Imports • MARC Record 856 field—include proxy server address • Vendor URL changes require 856 field updates

  14. Discovery & Use • Publicize! • Provide tutorials • Educate: • Faculty • Students

  15. Discovery & Use • Make it as easy as possible • Remember – browsing ebooks is different than browsing stacks! • Downloads & mobile use • Be ready for questions!

  16. PDA • GGBTS Pilot PDA Project • EBSCO’s ECM • Small batch (100) of selected titles • Preliminary Results • More complex than expected • Some workflow issues • Business Office issues (pre-paid account?)

  17. Record Keeping • Spreadsheets • System administration • Workflow • Evaluation • Usage Statistics • Annual Meeting

  18. Record Keeping

  19. Common Problems • Access Issues • Title not in A-Z list • Vendor adds titles without notice • Unannounced platform “updates” • Varying customization options • Cataloging Issues • Making ebooks visible to patrons (EDS issues)

  20. Benefits • Immediate access, regardless of physical location • Single or multi use on many titles • Fulltext searchable • Download or print sections • Download whole book for limited period • PDA allows patrons to participate in collection development

  21. Drawbacks • Vendors • Too many platforms! • Market still in flux – shifting models • Link on course website or CMS? • Ethics • Ownership vs. subscription/access • ILL lending?

  22. Drawbacks • Usage • No “Reserves” option (yet) • E-reading issues • Print preference • Pricing • List prices for ebooks • Many sales for print books (20-60% off!)

  23. The Future? • More/better theological resource availability? • Commentaries!!! • Equal representation across denominations • Reserve options? • Discounts and/or sales on ebooks? • Integrative platforms? • Preservation for ebooks (LOCKSS?)?

  24. Questions

  25. Contact Information Patsy Yang Digital Services Librarian Golden Gate Baptist Theological Seminary patsyyang@ggbts.edu 360-882-2179 Matthew Thiesen Reference & Instruction Librarian Golden Gate Baptist Theological Seminary matthewthiesen@ggbts.edu 415-380-1663

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