PUBLIC HEARINGS ON CONDITIONAL GRANTS AND CAPITAL EXPENDITURE Select Committee on Finance 9th May 2007
Purpose • To provide trends and actual expenditure on CASP over the past three years • To provide status report on CASP projects undertaken during 2006/07 • To highlight the challenges and proposed solutions thereof.
CASP 2006/07 FINANCIAL YEAR • The provincial allocation for the 2006/07 financial year was R 6 873 000. • Procurement was done through tender from technically sound service providers. • The three quote system was also partly used in the first quarter of the financial year.
CHALLENGES AND PROPOSED SOLUTIONS • Demand for infra-structure is much higher than our allocation. • LRAD projects enhancing and benefiting from GADS • Non compliant service providers particularly on RLS procurement, request for upfront payment and being technically not proficient. • There is a need to adopt a long term view to project planning and implementation. • Coordination with different local municipalities. MEC/MMC forum
Plans to enhance delivery • Procurement through the tender process limits working with a large number of service providers. • Monitoring and evaluation of quality of work done using the services of TDS and Knowledge and Project Management. • Tenders will be more attractive to quality service providers
Areas of growth and development • Streamline and align systems of developmental programs such as LRAD,CASP etc • Joint strategic/operational planning with all relevant stakeholders including local authorities. • Focusing on establishing massive impact projects that will cover various social aspects and move from individual projects (servicing hubs/corridors)
Monitoring capacity • The Department has signed business plans and contracts with appointed service providers to implement projects on behalf of the Department • 10 personnel are appointed to monitor operations of service providers • Monthly project steering committee meetings are held, involving all relevant stakeholders to monitor progress of the project • Weekly site visits are undertaken to verify operations on the ground • Monthly DoRA and quarterly non financial data reporting is provided to Treasury and DoA
Reports • Signed contracts bind service providers and municipalities to submit reports at agreed upon time frames • However some service providers delay in the timeous submission of reports, these issues are addressed with service providers and the Departmental personnel monitor written resolutions undertaken during project steering committee meetings