Project Operations and Management SPMU to Communities-2

1. Project Operations and Management SPMU to Communities-2 P.K. Kurian

2. What are the follow on Steps

3. Establishment of SPMU 1 • Recruitment of Specialists • Appointment of Specialists • Orientation / Training of Specialists • Understanding the roles • Develop a Plan of Action – for each Individual Specialist and for the office of the SPMU • Establishment of SPMU Office, with equipment/ facilities and furniture • Develop Administrative rules and HR policy for the SPMU/ DPMU and get the same approved by the Governing Council. Make it attractive for the private sector consultants to work in the project.

4. Establishment of DPMU (2) • Requirement of DPMUs = No. of Dists in B-1 • Develop ToR for DPMU • Issue Notification / GO • Advertisement for the consultant positions- Is the Recruitment at the State or District level. If at the State level, constitutional mandates regarding reservation may apply. • Recruitment/ Appointment/ Placement • Orientation/ Training on the Project • Understanding the Roles • DPMU office will be established in the office of the Executive Engineer- PHED. • Prepare estimates for facilities in the DPMU office • Appoint Project Manager & Finance (Accounts) Officer from Government Department. (GO/ Notification)

5. Selection of DPMC/SOs (3) • TOR for DPMC/SOs • EOI to be advertised by SPMU-PD / Govt. • Receive Applications/ Shortlisting • Send RFP to shortlisted DPMC/SOs/ • Pre-RFP Meeting • Receive RFPs • Award contracts- Follow Procurement norms • Placement and orientation of SOs • Detailed Training Modules needed for the Project Cycle

6. Selection of GPs – Batch-I (4) • Criteria for the selection of GPs/ Ref to BAJU-UP proposal • GPs which demonstrate willingness and commitment to take up integrated water and sanitation programme. • Existing level of Water supply access and service- (poor) • Water Quality affected GPs • GPs with high percentage of SC/ ST/ BPL • GPs located in hilly terrain/ flood prone zones/ water scarce zones • Progressive GPs with better capacity: such as if GPWSCs are existing and functional, efficiency of collection of revenues, implementation of schemes under NBA and utilization of funds released; successful execution of other development activities previously, etc.

7. Socio-Techno processes in WSS-5 Schemes identified SMVS/ LMVS SHS/SGS Technical Processes Technical Processes Social Processes Social Processes Fund Flow and Reimbursement Project Management Monitoring and Review Systems Close Account and Exit GP Meetings Mobilize community WSS IHHL SLWM GWR Gram Sabha Mobilize Contribution GPWSC/MVWSC Administrative Approval/ Sanction IEC Capacity Building GPB/ GPWSC Technical vetting & sanction Technology option Tendering Process Build ownership Award work and Implement SEE/Sustainable Scheme Management Commissioning

8. Capacity Building-6 Apex Massroots Intermediary Strategic MVWSC DPMC BRC GP GPWSC SO SPMU DWSM DWSC DPMU Tech Dept-District ZillaParishad Ministry - DWS PHED JN SWSM Legislators Policy Makers- Officialdom Type & Strategy Exposure visits Workshops Limited ToTs ToTs Exposure visits Cascading of Training Direct Training Exposure visits ToTs Workshops

9. Monitoring Framework-7 • Aim to make M&E functional by October 2014. • Engage a firm at the state/central level to develop M&E software, integrating it with IMIS • Web-based M&E system – with possibilities for real time monitoring • Facilities for Issue tracking, SMS reminder, Financial and physical progress monitoring. • M&E shall be linked to the PLKD system proposed in the project • Data entry to be consistently made at District level, with mobile phone backed data input at GP level

10. Proposed Monitoring Framework for BAJU Sujal Academia Media Levels World Bank GoI LIS ZP/GP WSF GPWSC SPMU/DPMU DPMC/SO Web based real time monitoring Community contribution • ODF Village • Commissioned schemes • Technical &Social Audit • Completion Reports-IPCR • Implementation • Receipt of Fund - GPWSC • Community contribution Training for GP / GPWSCs • IEC/BCC activities • CQM • Construction of IHHL • Selection of contractor • Sustainability Evaluation Exercise • Support by Technical Department • Exit of SOs from the GP • Tripartite Service Agreement for O&M • Collection of charges, as applicable by GPWSC • Sanitation cross-checks by GPWSC/Clean Villages • Transfer of Assets to GPWSC DPR to DWSC for TS and AA Knowledge Users- Policy Makesrs, Legislatures, Donors, Intermediaries,Service users Knowledge Base on Rural Watsan Results GS Approval for WSS & Sanitation ATD Resolution by GS for Water and Sanitation Sanitation Plan Half Yearly Progress Report (HYPR) Yearly Progress Report (YPR) /ICR Quarterly Progress Report (QPR) Monthly Progress Report (MPR) SO to DPMU Tripartite Agreement -DWSC, STD and GPWSC SHS/SGS plans prepared Water Security Plan GPWSC Formed Trainings GP/ GPWSC Training & Handholding Mobilization of Community IEC Campaign GP/Habitation/Hh and Institutional Baseline Process Documentation & SEE SOs in Place Pre-planning Phases Planning Implementation Post-Implementation Inputs, activities &outputs

11. What use M&E With program Without program 2014 Program start 2019 Program end

12. State Project Management Unit

13. Thank You