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Comprehensive Reporting and Accountability for CSU Education Costs Under AB 94

The AB 94 Budget Trailer Bill mandates a systematic approach for reporting costs associated with undergraduate, graduate, and research activities across the California State University (CSU) system. Due by October 1 every even-numbered year, campuses must report expenditures by discipline and fund source, including General Fund and tuition fees. Starting January 1, 2017, data will be reported both systemwide and by individual campus to enhance transparency and accountability. Key objectives include developing an effective data retrieval model, simplifying reporting processes, and identifying costs accurately across all disciplines.

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Comprehensive Reporting and Accountability for CSU Education Costs Under AB 94

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  1. AB 94 Legislative Accountability Measures – Part I

  2. AB 94 Budget Trailer Bill Section 89290 - Costs of Education • Due October 1, 2014, and October 1 of each even-numbered year thereafter. • Cost of undergraduate, graduate academic, graduate professional, and research activities in total, and by discipline and by fund source (General Fund, Tuition Fee, Nonresident Tuition and Other Fees). • Discipline costs for Health, STEM, teacher credential programs, and all other disciplines.

  3. AB 94 Budget Trailer Bill • Before January 1, 2017, data reported on a CSU systemwide basis. • After January 1, 2017, data reported on a CSU systemwide basis and by individual campus. • CFS Data Warehouse Department Codes mapped to APDB Department and HEGIS Codes reported to CO. • All data based on actual expenditures for CSU Fund 485 reported in FIRMS . • All CSU Fund 485 expenditure information retrieved from the CFS data warehouse.

  4. AB 94 – CSU Objectives • Consult with campus colleagues to determine most effective reporting process • Develop a data retrieval model that can be used consistently across the CSU • Keep data retrieval process simple and easily managed • Develop systemwide methodology for identifying fund sources and costs by discipline and student level • Enable campuses to run individual CFS reports by January 2017 reporting timeline

  5. Sample APDB – HEGIS/CFS Department Cost Map

  6. AB 94 FIRMS Data Match • FIRMS Reporting Period 20xx06 • Record Type 10 • CSU Fund 485 • Campus • Expenditures (FIRMS Programs 1 – 7) • Report to State will exclude CSU financial aid (Program 8) and Auxiliary Enterprise (Program 20) expenditures

  7. AB 94 CFS Data Warehouse Download

  8. Sample Pivot Info from CFS Data Warehouse Retrieval

  9. Sample Pivot Detail

  10. Sample Discipline Cost Distribution

  11. Example - Fund and Student Level Cost Distribution

  12. Methodology to get us there • CO will run data for each campus and then roll it up • Derivation to correct NACUBO program codes • Important to note that courses map to disciplines differently amount campuses – important to engage Academic Affairs, e.g., College of Education could be mapped to both teacher credential and “all other disciplines”

  13. Unresolved Reporting Factors • Methodology for distributing costs • Fund and student level cost distribution • Research costs • Teacher credential • Anything else?

  14. Other Considerations • How campuses record their expenditures within the financial data warehouse – might want to review current practices to see if there are changes that could be implemented to help with data gathering process

  15. Questions

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