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Provide. RBOA INC 2012 ANNUAL MTG. Niceville City Hall 7:00 PM 6 March 2012. RBOA INC. Welcome -- thanks for coming Your participation in conduct of RBOA is greatly appreciated 402 members strong Board of Directors, Committees All Volunteers. AGENDA. CALL TO ORDER

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  1. Provide RBOA INC 2012 ANNUAL MTG Niceville City Hall 7:00 PM 6 March 2012

  2. RBOA INC Welcome -- thanks for coming Your participation in conduct of RBOA is greatly appreciated 402 members strong Board of Directors, Committees All Volunteers

  3. AGENDA • CALL TO ORDER • QUORUM VALIDATION • ANNOUNCEMENT OF STANDARDS • ELECTION OF DIRECTORS • COVENANT AMENDMENTS • TREASURER’S REPORT • PROPOSED 2012 BUDGET • COMMITTEE REPORTS • OPEN DISCUSSION

  4. BOARD OF DIRECTORS • PRESIDENT PAUL MARYESKI • VICE PRES AL HABERBUSCH • TREAS/SEC LINDA BLYTHE • ENVIRONMENT BILL PATRICK • ARCHITECTURE PAUL MARYESKI* • COMPLIANCE AL HABERBUSCH • MAINTENANCE SHAWN BEAUCHAMP *acting

  5. SPECIAL THANKS • ARCHITECTURAL CONTROL COMMITTEE • PAUL GRIMMIG, BILL OSTHOFF, & PAUL MARYESKI • WEBSITE MANAGEMENT • MICHAEL & JONI MCCAIN • BOOK KEEPING • MICHELLE ATKINSON (ON CONTRACT) • LANDSCAPING • PRO EARTHSCAPES (ON CONTRACT)

  6. SPECIAL THANKS • LAWN MAINTENANCE • S & P LAWN SERVICE (ON CONTRACT) • TAX ACCOUNTANT • STEPHEN SHELTON, CPA • ENTRANCE LIGHTING • DESTIN LIGHTING • LEGAL ASSISTANCE • BECKER & POLIAKOFF (ON RETAINER)

  7. SPECIAL THANKS • LEGAL ASSISTANCE • BECKER & POLIAKOFF (ON RETAINER) • JOHN ANDRLE • GETTING THE WORD OUT (LAKE MATTERS)

  8. PURPOSE AND POWER OF THE ASSOCIATION • “This Association is non-profit, does not contemplate pecuniary gain or profit to the members thereof. The specific purposes for which it is formed are to provide for maintenance, preservation and architectural control of the residential properties and to promote the health, safety and welfare of the residents of said properties.” (Article III of the By Laws)

  9. ROCKY BAYOU OWNERSHIP ASSOCIATION • QUORUM VALIDATION (26% of 402 = 105) • ANNOUNCEMENT OF STANDARDS • ELECTION OF DIRECTORS • 7 TOTAL: 5 NEEDED FOR QUORUM, 4 MUST VOTE • NOMINATIONS • RESULTS --

  10. COVENANT AMENDMENTS • COVENANTS COVER EACH OF 13 UNITS • Each has expiration date • Legal steps required to extend • UNIT 3 COVENANTS EXPIRE 15 MAR 2012 • Sharon, Ruckel, Wava & Kristin Circle • Majority of 67 property owners must formally approve extension • Letter with ballot sent in Jan 2012 • Status:

  11. COVENANT AMENDMENTS • UNIT 1 COVENANTS EXPIRE DEC 2013 • FOREST ROAD, SHARON, MARION, GOLF COURSE • UNIT 2 COVENANTS EXPIRE SEPT 2013 • FOREST ROAD, COLLEGE BLVD, DIANE, IRENE CT, CARR, JASON, LAKE AMICK

  12. TREASURER’S REPORT $44K Annual Program 402 mbrs x $110 Money Mkt: $20,100 Checking: $2,500 Dam Fund: $5,400 ______ $28.000* *as of 31 Dec 2011 *as of 31 Dec 2010 ($31,100)

  13. 2012 Annual Budget Income Annual Dues $44,220 Interest/Donations 600 Total income $44,820 Expenses Accounting 3,000 Administrative 1,200 Grounds Keeping 8,000 Insurance 6,000 Landscaping 6,500 Legal & Professional 6,500 Newsletter 1,000 Projects 3,000 Repairs & Maintenance 1,500 Entrance Ways 1,000 Taxes 500 Utilities (elect/water) 5,500 Other (web site)125 Total Expenses $43,825 Net Gain (Loss) $ 995

  14. DUES INCREASE • NEEDED TO REPLENISH WORKING CAPITAL • TO CONTINUE WITH PROJECTS/IMPROVEMENTS • BOARD OF DIRECTORS TO ADDRESS IN 2012 • HELP US PROVIDE OPTIONS/RECOMMENDATIONS • BOD CAN INCREASE DUES BY 10% ANNUALLY WITHOUT MEMBERSHIP APPROVAL • CONSIDER LAKE EFFECT (HENDERSON DAM 2005) • ALL RBOA PROPERTIES ASSESSED $97 • HENDERSON LAKE PROPERTIES CONTRIBUTED APPROX $2,000 EACH (50 OF 56 PROPERTIES)

  15. DUES INCREASE CON’T • LAKES ARE MAJOR EXPENSE • INFRASTRUCTURE PER MOA WITH RBCC • VEGETATION: TREATMENT IS EXPENSIVE • DIFFERENT APPROACHES • ALL PAY SAME AMOUNT • LAKEFRONT PAY HIGHER ANNUAL DUES • REFLECTS HIGHER PROPERTY VALUE/MORE IMPACT • $ COLLECTED IS FENCED FOR LAKE EXPENSES

  16. DUES INCREASE CON’T • MANAGEMENT COMPANY PROPOSAL • CONTRACT FOR SERVICES RENDERED • BOOK KEEPING, BILLING, COMPLIANCE INSPECTIONS, ACC ADMINISTRATION • MORE EFFICIENCY/CONSISTENCY • RBOA NEEDS IMPROVED RECORD KEEPING • STATUTORY COMPLIANCE • SHOULD ENCOURAGE VOLUNTEERS FOR BOARD OF DIRECTOR SERVICE

  17. LAKE AMICK/PHELPS DAM • FIXED IN 2010 ($11,000 EXPENSE) • Contract with Utility Solutions Group • FAILED AGAIN IN 2011 • Different section of outflow pipe • Contract with Construction Service Company • Decision to replace entire outflow structure • Fixed/paid $21,100

  18. SPECIAL ASSESSMENT • SPECIAL ASSESSMENT TO RECOUP $$ LAKE AMICK/PHELPS DAM REPAIR • $32,100 total for both fixes • $75 x 402 = $30,150 • Under BOD review • Approval from membership required • Look for Special Meeting in coming months • Any/all ideas welcome

  19. COMMITTEE REPORTS • ENVIRONMENTAL • COVENANT COMPLIANCE • ARCHITECTURAL CONTROL • COMPLIANCE

  20. ENVIRONMENTAL

  21. ENVIRONMENTAL • THE LAKES: Amick, Phelps, Werk, Kenny, Henderson • CLOSE CONTACT WITH THE “LAKE DOCTOR” FOR VEGETATION CONTROL ON ALL LAKES • LAKE HENDERSON & LAKE WERK MORE PROBLEMATICAL • LAKE WERK: SPATTERDOCK LILIES • MONITOR SITUATION AND ADDRESS IN 2012 • CHEMICAL TREATMENT IS COSTLY • VEGETATION CAN BE CONTROLLED - NOT ELIMINATED • PLEASE LET THE BOARD KNOW IF YOU SEE A PROBLEM DEVELOPING--thanks

  22. ALLIGATORS • FALL 2011 SMALL ALLIGATOR SPOTTED • FLORIDA FISH & WILDLIFE CONTACTED • RESPOND IF GREATER THAN 4 FEET IN LENGTH • GATORS GROW ONE FOOT EACH YEAR • TRAPPER UNSUCCESSFUL • BE CAREFUL WITH CHILDREN & SMALL PETS • GIVE US A CALL IF YOU SEE A GATOR • TELL US IT IS BIGGER THAN 4 FEET IN LENGTH!!

  23. beavers

  24. BEAVERS • BEAVERS AT WORK IN LAKE WERK! • SMALL DAM CONSTRUCTED • NOT CAUSING A FLOW PROBLEM • EMERALD COAST WILDLIFE REFUGE CALLED • DOES NOT RELOCATE BEAVERS • RECOMMENDED TRAP AND DESTROY DAM • STEEL TRAP PERMIT OBTAINED BY RBOA • BEAVER TRAPPED AND REMOVED • BY LAKEFRONT OWNER (PROTECT TREES WITH FENCING/WIRE MESH)

  25. COVENANT COMPLIANCE

  26. FINING AMENDMENT • AMENDMENT TO THE BY-LAWS IN 2010 • PROVEN HELPFUL WITH COV ENFORCEMENT • 3 NOTICES SENT FOR FINING HEARING • TWO VIOLATIONS CORRECTED W/O HEARING • ONE FINING HEARING CONDUCTED • FINE ESTABLISHED ($25 DAILY TO MAX $2500) • FINE SUSPENDED PENDING CORRECTION • PLAN/FIX IN WORK AT THIS TIME

  27. COVENANT COMPLIANCE • COVENANT COMPLIANCE • APPROACH PER SEPT 2006 LETTER TO ALL RBOA MEMBERS • DIRECT NOTIFICATION TO PROPERTY OWNERS • FIRST STEP LETTER • IF NO RESOLUTION LETTER FROM ATTORNEY • APPROACH NOW MODIFIED SO SECOND STEP IS POTENTIAL FINE LEVIED BY BOD (PER BY-LAW CHANGE VOTED AT 2010 ANNUAL MEETING) • THEN LETTER FROM ATTORNEY AS THIRD STEP • DISCREPANCIES • GENERALLY A LACK OF KNOWLEDGE OF COVENANTS SPECIFICS • THIRTEEN (13) SEPARATE UNITS WITH INDIVIDUAL COVENANTS

  28. COVENANT COMPLIANCE

  29. COVENANT COMPLIANCE

  30. COVENANT COMPLIANCE • COVENANT COMPLIANCE (CONTINUED) • Recent History • 16 in 2009 • 9 IN 2010 – 2 REPEAT VIOLATIONS SO ONLY 7 PROPERTIES INVOLVED • 8 in 2011 – FINING PROCESS USED SEVERAL TIMES TO GAIN COMPLIANCE • 2010/11 MOST VIOLATIONS ARE BOATS/JET SKIS & TRAILERS; UTILITY TRAILERS (OPEN & CLOSED) • RESULTS --- EXCELLENT RESPONSE!!!!! • MOST VIOLATIONS CORRECTED AFTER FIRST LETTER • 1 ISSUE RESOLVED WITH LEGAL ASSISTANCE

  31. ARCHITECTURAL CONTROL

  32. ARCHITECTURAL CONTROL • Who is on the Committee? Your neighbors!! Paul Maryeski Bill Osthoff Paul Grimmig

  33. ARCHITECTURAL CONTROL • ACC Application – for any new house or addition to the property after a house is in place • Download application at rboa.net (first column) • Info required: what is it; what will it look like; what’s it made of; where will it be sited on the lot (include drawings/pictures, specs, site plan) • Owner (not realtor or contractor) agrees/certifies • Restrictive covenants are on the web site (click Documents) • ACC will retain drawings for file – submit in 11” x 14” format

  34. ARCHITECTURAL CONTROL • Variance to Restrictive Covenants • Provide rationale – why can’t your project comply? • Provide written concurrence from owners adjoining your property, or owners that might be affected (e.g. across the street) • In granting set back waivers RBOA assumes no responsibility for encroachment into Utilities/Drainage setbacks from County or other government agency. This is always noted in ACC approval “Notes”

  35. ARCHITECTURAL CONTROL • NO NEW HOME CONSTRUCTION IN 2011 • RBOA IS MOSTLY BUILT OUT • FEW BUILDING LOTS REMAINING • REMODELING AND ADDITIONS APPROVED • POOLS AND OUT BUILDINGS • VARIANCES ARE POSSIBLE • ACC SOLICITS NEIGHBORS INPUT ON REQUESTS • SANITY GENERALLY PREVAILS

  36. MAINTENANCE

  37. MAINTENANCE • SELF HELP - WIMPS NEED NOT APPLY! • SPRINKLER SYSTEMS, ENTRANCE LIGHTING • NEAR CONSTANT ATTENTION • MARYSA ENTRANCE LIGHTING • POWER LINE FROM RUCKEL ENTRANCE HAS FAILED • UNABLE TO TROUBLE SHOOT- FIND BREAK • DEVELOPING PLAN TO FIX THE PROBLEM • Gulf Power to install meter can • Power from nearest transformer on ground • Self help trenching by RBOA • $1000 to fix (Gulf Power/rent trencher/conduit/sod

  38. PROJECTS • LAKE WAY ENTRANCE COMPLETE • LAKE WAY O/A CONTRIBUTED $350 • SEVERAL IMPROVEMENTS IN MIND • CURBING MARION & SHARON ENTRANCES • ESTIMATE SOLICITED • ENTRANCE SIGNS FOR MARION & SHARON • ONLY TWO UNIMPROVED RBOA ENTRANCES • RESOD RUCKEL/COLLEGE BLVD ENTRANCE • GRASS IS PROBLEMATICAL WITH TREES • PINE STRAW IS AN OPTION FOR THIS AREA

  39. Lake Way Drive

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