The eGOHS Application Process

1. The eGOHS Application Process SADD Application “Every Life Counts – Strive for Zero Deaths and Injuries on Georgia Roads.” Revised April 2010

2. Table of Contents 2

3. SADD Students Against Destructive Decisions SADD’s Mission Originally, the mission of the Students Against Destructive Decisions (SADD) was to help young people say “No” to drinking and driving. Today, the mission has expanded. Students have told us that positive peer pressure; role models and other strategies can help them say “NO” to more than drinking and driving. That is why SADD has become a peer leadership organization dedicated to preventing destructive decisions, particularly underage drinking, other drug use, impaired driving, teen violence, teen depression and suicide. SADD’s Mission Simply Stated is: To provide students with the best prevention and intervention tools possible to deal with the issues of underage drinking, other drug use impaired driving and other destructive decisions. 3

4. Training Objectives In this training, you will learn how to apply for a SADD Grant with the Georgia Governor’s Office of Highway Safety using the eGOHS System. • Create a New User Account and Login • Create and Change your Password • Create a SADD Application and the • Submission Process. 4

5. Create a New User Account. • Go to the website one of two ways: • www.egohs.org or • www.gahighwaysafety.org and click on eGOHS Icon to begin the login process. • Click the “Create a new use account” link. • Only create one login(unless there are special circumstances)

6. Add Contact Information Page. Register Contact. Complete your contact information, but leave the Agency for last. Click the Find Agency button and scroll through the list, select your school. Make sure you include your email address and all areas with an asterisk*. Click Register.

7. Search for Agency • If Agency/School information does not populate, enter the Agency’s Name, Address, City, State, Zip Code and County. • Use the dropdown box to identify the Category for SADD. (Use Schools K-12 or portion of School Name) • 3. Click on Search.

8. Search for Agency • If your school is not listed, check the search by: • School Name, or, • High School, or • County. • If your school is not listed, click on No Agency Found. • Applicants are not able to delete duplicate entries, but should report it to the GOHS Help Desk.

9. Confirm User Registration Your Agency Contact Information will show up in the Register Contact Section. Your Username will automatically populate in the Confirm Registration Section. Put a password in twice (2x). Click the Confirm button.

10. Login After you have registered, an eGOHS Administrator will release your “Security Level”. You will receive an email confirming that you are now able to use the eGOHS System. (This may take up to 24/48 hours.) Using your eGOHS Username and Password, click Login. 10

11. Forget Password Put in your Username and click the “Forgot Your Password?” link. Complete Name and Email Address and SAVE. An email will be generated, if not, contact the GOHS Help Desk. 11

12. Change Contact Information and/or Password Go to the Quick Links Section and click on “Edit Your Contact Information”. First Time Applicants will have no activity here. 12

13. Change Contact Information and/or Password Click “Edit” and then change the information to be updated. Click on “Change Password” to make the change there and then SAVE. 13

14. Initiate a Proposal Using the drop down under Initiate an Application, Select SADD 2010 to create an Application. Click on “Apply for a New Grant. You will get a message that says, “Are you sure you want to apply for a new grant?” Click “Ok”. 14

15. Application Program Components Under Program Type/Sub-Type, use the pull down tab and select SADD. Under Name, put the Name of your Program (“i.e. SPRITE”). Click SAVE. The information will appear at the bottom. Go To Application Menu. Do Not Use Person’s Name, Use Program Name 15

16. Application Menu This is your main application screen. Start from the left side and work your way to the right side. Click on View Applicant Information link in the gray box under the Agency Information Section. Note: the gray box gives you the Status of your application and the Due Date. Delete Duplicate Proposals in Process (Applications) to avoid confusion. 16

17. View Agency Information Review Agency Information and make sure it is accurate. Click the Edit button if changes need to be made. Use from either direction (up or down) for Editing. 17

18. View Agency Information Make the necessary corrections: i.e. go to the Federal Employer I.D. Number (obtain your FEI# from the Bookkeeper) and change it to the correct number. (There should be 10 digits to your FEI Number.) Save when completed. Then scroll down this page section. 18

19. View Agency Information • Agency Vendor Codes • Do Not Use, GOHS will be complete. • Scroll Down to Agency Contacts. 19

20. SADD Agency Contact Descriptions Security Levels Agency Authorized Official (AO) Highest level in Agency/Jurisdiction (i.e. Superintendent, Principal, etc.) Able to review and Submit the Application Sign off on claim forms (optional with Electronic Signatures) Project Director (PD) Agency Administrator / Project Director - App Grant Administrator – Grant Able to Create/Initiate: Application, MAR, Claims, Amendments and Submit MAR, Claims and Amendments Financial Officer (FO) Agency Staff / Fiscal Officer - App Financial Officer – Grant Able to Create Claims and work on them. Alternate Signer (AO designee) Able to View Application / Grant only (i.e. Assistant Principal) Alternate will sign on behalf of the Authorized Official (AO) AO, PD, FO and Alternate Signer cannot be the same person.

21. Agency Contacts • You, as Agency Administrator (Project Director), will already be filled in. • Click Add to put in the members that will be working in eGOHS or Edit to make changes. • Agency Authorized Official (AO) • Agency Staff (FO). Add Or Edit (in top or bottom section) 21

22. Agency Contacts Note: To Delete a Contact you must make them “Inactive”, Do Not Key Over a Contact. Click in button of Contact to be removed from your application and click “Edit”. 22

23. Agency Contacts Uncheck the “Active” box and Save. You will get a message to verify if you want to “De-activate” the contact. Click Ok and they will be removed from the application in this section. Go to Application Menu. 23

24. Agency Contacts Check the Contact to be remove their Access to the Application. Click Delete and they will be completely removed from the Application. Return to Application Menu. 24

25. Agency Contacts You should have three names listed, more if you want additional members to have access to the application. Agency Authorized Official (AO) Agency Administrator (PD) Agency Staff (FO) 2. Scroll up and click on Return to Previous Page or Click on Application Menu. 25

26. Application Menu Contacts Click on the Control Access to the Application. 26

27. Give People Access To This Application The (PD) Project Director will already be populated in the Application Contacts Section. Go to the Assign Additional Access to the Application Section. Use the pull down boxes to give access to the Financial Officer. You may also give access to others here. The AO automatically has access. 27

28. Give People Access To This Application The Project Director is given access when their security level is released. After identifying the member for access (i.e. the Fiscal Officer), click the Grant this User Access button. 28

29. Give People Access To This Application Notice in the Application Contacts Section, you will have both the Project Director and the Fiscal Officer. Click on Application Menu. 29

30. Components Make sure you complete the Components Section, but DO NOT USE A PERSON’S NAME, use a name that identifies the Program. Click on the Service Areas link. 30

31. Program Component Service Areas Benefiting • Service Area Type • Metro Statistical Area is the default, click on Rural, if that is the case. • Statewide is noted in a different area. • Click on the County. • Scroll through the dropdown menu until you reach the County in which the high school is located and then Add. 31

32. Program Component Service Areas Benefiting When the screen refreshes it shows the County in the lower section. Now click on the Representative Districts tab. Download for the Representative Districts: Georgia Legislative and Congressional Districts by Local Government/County Government is located on the GOHS Website under Extras/Grants Section. 32

33. Program Component Service Areas Benefiting • Scroll down and select the code, and then Add each: • Senate • House • Congressional Districts. • Note: Go to the GOHS Website and download this information or contact GOHS Help Desk. • Note: Add Saves the data. 33

34. Program Component Service Areas Benefiting After you click Add the screen refreshes at the bottom. Check for accuracy. Check the button to delete incorrect data. 34

35. Program Component Service Areas Benefiting • For consecutive districts hold down the Shift key, highlight the districts and then click Add. • 74.75.76.77.78 35

36. Application Forms Return to the Application Menu Under the Application Forms, click on the first link: Application Project Information. 36

37. Application Project Information Key in the Project Title. Key in the Project Summary and then Save. Click Next. Note: Spell out the Full Title. 37

38. SADD Information Stopping and Starting Again Note: As you complete the Application Forms, you will receive a green check, which indicates you have worked on and/or completed that task. The black arrow points to the last place you worked. 38

39. SADD Information • Complete the questions on the page: • Are funds being sought from other sources? NO • Does your jurisdiction receive any other federal funds from other sources? If Yes • If so, how much? Name the amount. • When is your Audit Period? 07/01/2010 – 06/30/2011; please use the correct date format as shown. • Save and click Next. 39

40. Problem ID, Objectives and Milestones • Click on the View PDF and read the: • Project Identification (shows as Project Narrative, • Proposed Project Objectives and Activities, and the • Milestone Report. Note: View PDF (Adobe Reader should be already installed on your computer to see this document, if not installed before opening.) 40

41. Problem ID, Objectives and Milestones • After reading the PDF Document, If you agree to complete the Objectives, Activities and Evaluations click the check mark. • See next page for revised Problem ID. • Save and click next. 41

42. Problem ID, Objectives and Milestones • Click on the View PDF to see the: • Project Identification (revised for 2011). 42

43. Problem ID, Objectives and Milestones • Click on the View PDF to see the: • Proposed Project Objectives and Activities (revised for 2011.) 43

44. Milestone Report • Click on the View PDF to see the: • Milestone Report (revised for 2011). 44

45. Document Attachment • To attach documents that support your application follow the instructions listed. • Give a relevant Document Title. • Browse will allow you to find the document on your computer and allow you to attach it. • Save. 45

46. Budget Detail Pages and Summary The Budget for SADD Programs is: $2,000.00 Your application cannot exceed that amount, however, please budget the entire amount. 46

47. Budget You are now ready to work on the Cost Category Detail Section. Click on + sign to expand the section. The maximum SADD Budget is $2,000. Please adjust to use the entire amount, avoid budgeting short (i.e. $1999.00 or $1989.20). 47

48. Regular Operating Expenses Click on Regular Operating Expenses to start. Note: Budget should support completion of Activities on Milestone Report. 48

49. Regular Operating Expenses Complete the Description of the Item using the dropdown box to identify the items to be included in your budget. If Other items are needed, use “Other” from the dropdown and specify on line 2. After Saving, click Add to include more items. 49

50. Regular Operating Expenses • Fill in the items as indicated. • Unit Price: by each, pack, set, etc. • Quantity: how many? • Total Cost: automatically calculates after you save. • Save and click Next. • Note: SADD allows $300 for a scanner or camera. 50