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2013 STAR Pre-ID Workshop

2013 STAR Pre-ID Workshop. November 14, 2012 START TIME 9:00 a.m. Presenters: Mike McDaniel and Mark Hansen. Objectives. District STAR coordinators will know: What data are necessary to Pre-ID CST and CMA writing administration(s) CST, CMA, CAPA, STS multiple-choice administration(s)

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2013 STAR Pre-ID Workshop

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  1. 2013 STARPre-ID Workshop November 14, 2012 START TIME 9:00 a.m. Presenters: Mike McDaniel and Mark Hansen 2013 STAR Pre-ID || Slide 1

  2. Objectives District STAR coordinators will know: • What data are necessary to Pre-ID • CST and CMA writing administration(s) • CST, CMA, CAPA, STS multiple-choice administration(s) • EAP essay administration • How and when to submit data • The benefits of • Supplemental order/late label process • Extended Pre-ID data corrections process 2013 STAR Pre-ID || Slide 2

  3. Agenda • 2013 Reminders • Pre-ID options and charges • How to Pre-ID for each administration • CST and CMA writing • Multiple choice • Early Assessment Program (EAP) essay • Data review and data rules BREAK • Timeline • File format and upload process • Online data entry • Late/Supplemental Labels • Extended Pre-ID Data Corrections 2013 STAR Pre-ID || Slide 3

  4. 2013 Pre-ID What’s New and Reminders 2013 STAR Pre-ID || Slide 4

  5. 2013 What’s New 2013 STAR Pre-ID || Slide 5 • Date for ungraded programs • The date used for determining the testing grade of a student in an ungraded program has changed; for 2012–13, it is November 1, 2012 (Education Code[EC] Section 48000 [a][2]). • Continuous enrollment data collection • Continuous enrollment data will not be processed in STAR Pre-ID, Extended Pre-ID Data Corrections, on STAR answer documents, or in post-test Demographic Data Corrections. • This field is no longer required for Pre-ID processing. Valid continuous enrollment data entered during Pre-ID will be converted to blank before being forwarded for printing. • No ASAM data collection • Alternative School Accountability Model data will not be collected in STAR Pre-ID, Extended Pre-ID Data Corrections, or on STAR answer documents.

  6. 2013 Reminders 2013 STAR Pre-ID || Slide 6 • District Data Summary • The “District Data Summary” report displays a breakdown of student counts within selected fields of a selected multiple-choice test administration • Missing Demographic Report • E-mail notice sent to District STAR Coordinators • Generated by Pre-ID load and will reside on the STAR Management System

  7. 2013 Reminders, continued • Charge for CST/CMA, CAPA Pre-ID and address printed on CST/CMA, CAPA Student Reports • Charge for STS Pre-ID and address printed on STS Student Report • Extended Pre-ID Data Corrections gives access to data after Pre-ID cutoff date • Able to edit student demographic data • Unable to delete file or individual student records • Review all field changes 2013 STAR Pre-ID || Slide 7

  8. 2013 Reminders, continued • Supplemental/Late labels are available. • In grades 3 and 8–11, CMA has separate test booklet/answer documents from CSTs. • In grades 4–7, CMA and CST answer documents are combined. • Each student Pre-ID’d for a CMA in grades 8–11 will also receive a Pre-ID’d CST answer document. 2013 STAR Pre-ID || Slide 8

  9. 2013 Reminders, continued • Grade 3 • Combination CST and CMA test-takers not identified for one of the two tests at Pre-ID cutoff will have to have the non-Pre-ID’d test hand-marked. Minimal demographics are required. • Grade 8–11 • Combination CST and CMA test-takers not identified for CMA at Pre-ID cutoff will have to have the CMA test hand-marked. Minimal demographics are required. 2013 STAR Pre-ID || Slide 9

  10. 2013 Reminders, continued 2013 STAR Pre-ID || Slide 10 • Grades 2–11 • STS test takers not identified at Pre-ID cutoff will have to have the non–Pre-ID’d test hand-marked. • Full demographics must be provided in Pre-ID or no score can be produced.

  11. Pre-ID Options and Charges 2013 STAR Pre-ID || Slide 11

  12. Pre-ID Options • Documents • Advantage: Documents are pre-coded • Disadvantage: Data required approximately 8 weeks prior to testing • Labels • Advantage: Later submission of data (approximately 5 weeks prior to testing) • Disadvantage: Time spent to apply labels to answer documents 2013 STAR Pre-ID || Slide 12

  13. Pre-ID Options • Late/Supplemental Labels • Advantage • Data submitted minimum of 7 calendar days prior to SELECTED LAST day of testing • Reduces or eliminates hand-marking demographic data • Disadvantage • Additional shipment to the district • Additional charge $0.44 vs $0.38 2013 STAR Pre-ID || Slide 13

  14. Pre-ID Charges • Documents and labels • CST/CMA writing: No charge • EAP Essay: No charge • CST/ CMA Multiple choice • $0.38 per student • CAPA • $0.38 per student • STS • $0.38 per student • Supplemental/Late Labels • CST and CMA writing, EAP Essay, CST/CMA, CAPA, and STS • $0.44 per student 2013 STAR Pre-ID || Slide 14

  15. Pre-ID Charges • Optional • Parent/Guardian address: • Additional $0.22 per report • Address printed on CST, CMA, and CAPA individual Student Reports • Address printed on STS individual Student Reports • Example: Grade 4 student receiving CST, CMA, and STS reports • Purchase order (P.O.) requiredfor all Pre-ID • One P.O. to cover all Pre-ID charges CST & CMA $0.22 STS + $0.22 Total $0.44 2013 STAR Pre-ID || Slide 15

  16. Reminder2013 Pre-ID • No P.O. = No Pre-ID • Send P.O. for “STAR Pre-ID Services” to ETS: • Mail — 2731 Systron Drive Concord, CA 94518 Attn: STAR TAC • Fax — 800-541-8455 2013 STAR Pre-ID || Slide 16

  17. How to Pre-ID for Each Administration 2013 STAR Pre-ID || Slide 17

  18. CST and CMA Writing Application Administrations • Separate file(s) from multiple-choice Pre-ID file(s) • Include grades 4 and 7 students only • Students in grades 4 and 7 taking CST for ELA or CMA for ELA • Students in grades 4 and 7 assessed with CAPA should NOT be included • Multiple-choice test administration period (Pos 214–215) • Leave BLANK • Writing test date (Pos 216–217) • “01” if file contains students testing on March 5 • “02” if file contains students testing on May 7 • Requires minimal demographic data to be submitted 2013 STAR Pre-ID || Slide 18

  19. CST and CMA Writing Application Administrations • Test Program ID • County/District Code • School Code • Grade Enrolled • Last Name • First Name • CMA for ELA (218) Minimal Data Required • Date of Birth (Month) • Date of Birth (Day) • Date of Birth (Year) • Gender • SSID • Writing Admin Number (01, 02) • Student ID locally assigned (optional) 2013 STAR Pre-ID || Slide 19

  20. Multiple-Choice Administrations • Separate file for each administration • Multiple-Choice Test Administration Period (Pos 214–215) • “01” – “08” • Writing Test Date (Pos 216–217) • Leave BLANK • Include students in all grades • Students in grades 4, 7, and 11 who may have already been Pre-ID’d for CST writing, CMA writing, and EAP essay in a separate file MUST be included in the multiple-choice file in order to obtain Pre-ID for the MC administration 2013 STAR Pre-ID || Slide 20

  21. Multiple-Choice Administrations(Continued) • Students assessed with CST only • Leave CAPA test (Pos 211) and CMA tests (Pos 218–220) BLANK • Grades 2 and 3 • Each record will create a Pre-ID test booklet or label • Grades 4–11 • Each record will create a Pre-ID answer document or label 2013 STAR Pre-ID || Slide 21

  22. Multiple-Choice Administrations(Continued) • Students assessed with CMA only • Disability code (Pos 189–191) must NOT equal “000” • Leave CAPA test (Pos 211) BLANK • Leave Special Education Exit Date (Pos 239–246) BLANK • Grade 3 • “Y” if Student will be assessed with CMA–ELA(Pos 218) • “Y” if Student will be assessed with CMA–Math (Pos 219) • Leave CMA–Science (Pos 220) BLANK • Each record will create Pre-ID CMA test booklet or label • Grade 4 • “Y” if Student will be assessed with CMA–ELA(Pos 218) • “Y” if Student will be assessed with CMA–Math(Pos 219) • Leave CMA–Science (Pos 220) BLANK • Each record will create a Pre-ID answer document or label • Grade 5 • “Y” if Student will be assessed with CMA–ELA (Pos 218) • “Y” if Student will be assessed with CMA–Math (Pos 219) • “Y” if Student will be assessed with CMA–Science (Pos 220) • Each record will create a Pre-ID answer document or label 2013 STAR Pre-ID || Slide 22

  23. Multiple-Choice Administrations(Continued) • Students assessed with CMA only • Grade 6 • “Y” if Student will be assessed with CMA–ELA (Pos 218) • “Y” if Student will be assessed with CMA–Math (Pos 219) • Each record will create a Pre-ID answer document or label • Grade 7 • “Y” if Student will be assessed with CMA–ELA (Pos 218) • “Y” if Student will be assessed with CMA–Math (Pos 219) • Each record will create a Pre-ID answer document or label 2013 STAR Pre-ID || Slide 23

  24. Multiple-Choice Administrations(Continued) 2013 STAR Pre-ID || Slide 24 • Students assessed with CMA only • Grade 9 • “Y” if Student will be assessed with CMA–ELA (Pos 218) • “Y” if Student will be assessed with CMA–Math (Pos 219) • Each record will create a Pre-ID answer document or label • Grade 10 • “Y” if Student will be assessed with CMA–ELA (Pos 218) • “Y” if Student will be assessed with CMA–Math (Pos 219) • “Y” if Student will be assessed with CMA–Science (Pos 220) • Each record will create a Pre-ID answer document or label

  25. Multiple-Choice Administrations(Continued) • Students assessed with a combination of CST and CMA • Grade 3 • Indicate in Pos 218 and 219 which content area will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 and 220 BLANK • Each record will create Pre-ID CST and CMA booklets or 2 labels • Grade 4 • Indicate in Pos 218 and 219 which content area will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 and 220 BLANK • Each record will create a Pre-ID answer document or label • Grade 5 • Indicate in Pos 218, 219, and 220 which content area(s) will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 BLANK • Each record will create a Pre-ID answer document or label 2013 STAR Pre-ID || Slide 25

  26. Multiple-Choice Administrations(Continued) • Students assessed with a combination of CST and CMA • Grade 6 • Indicate in Pos 218 and 219 which content area will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 and 220 BLANK • Each record will create a Pre-ID answer document or label • Grade 7 • Indicate in Pos 218 and 219 which content area will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 and 220 BLANK • Each record will create a Pre-ID answer document or label • Grade 8 • Indicate in Pos 218, 219, and 220 which content area(s) will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 BLANK • Each record will create two Pre-ID answer documents or labels 2013 STAR Pre-ID || Slide 26

  27. Multiple-Choice Administrations(Continued) • Students assessed with a combination of CST and CMA • Grade 9 • Indicate in Pos 218 and 219 which content area(s) will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 and 220 BLANK • Each record will create two Pre-ID answer documents or labels • Grade 10 • Indicate in Pos 218, 219 and 220 which content area(s) will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 BLANK • Each record will create two Pre-ID answer documents or labels • Grade 11 • Indicate in Pos 218, 219 which content area(s) will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 and 220 BLANK • Each record will create two Pre-ID answer documents or labels 2013 STAR Pre-ID || Slide 27

  28. Multiple-Choice Administrations(Continued) • Students assessed with CAPA • Grades 2–11 • “Y” if student with significant cognitive disability will be assessed with the CAPA (Pos 211) • Disability code (Pos 189–191)must NOT equal “000” • Each record will create a Pre-ID CAPA answer document or label 2013 STAR Pre-ID || Slide 28

  29. Multiple-Choice Administrations(Continued) • Students assessed with STS in addition to CST and/or CMA • Grades 2 and 3 • “Y” if Student will also be assessed with the STS (Pos 29) • Not valid for students assessed with CAPA • Student must be Spanish-speaking English learner • Creates an additional Pre-ID STS test booklet or label Grades 4–11 • “Y” if Student will also be assessed with the STS (Pos 29) • Not valid for students assessed with CAPA • Student must be Spanish-speaking English learner • Creates an additional Pre-ID STS answer document or label 2013 STAR Pre-ID || Slide 29

  30. EAP Writing Essay Administration • Separate file from multiple-choice Pre-ID file(s) • Include grade 11 students only • Students in grade 11 assessed with CAPA should NOT be included • Multiple-Choice Test Administration Period • Leave BLANK (Pos 214–215) • Writing Test Date (Pos 216–217) • “03” (indicates EAP Essay administration) • Requires minimal demographic data to be submitted 2013 STAR Pre-ID || Slide 30

  31. EAP Writing Essay Administration • Test Program ID • County/District Code • School Code • Grade Enrolled • Last Name • First Name Minimal Data Required • Date of Birth (Month) • Date of Birth (Day) • Date of Birth (Year) • Gender • SSID • Writing Admin Number (03) • Student ID locally assigned (optional) 2013 STAR Pre-ID || Slide 31

  32. Transfer a Student Pre-ID Record from School to School 2013 STAR Pre-ID || Slide 32

  33. Transfer a Student Pre-ID Record From School to School • Pre-ID allows users to transfer students from one school to another within the same school district after Pre‑ID data have been extracted and before the supplemental order/late label cutoff date. • The process will create a late label for the transferred student. 2013 STAR Pre-ID || Slide 33

  34. Select the Search Student Profile link in the left navigation bar. Enter search criteria in at least one of the Primary Search fields. Enter search criteria in any of the Secondary Search fields to narrow the search. Select Search to perform the search. Transfer a Student Pre-ID Record From School to School 2013 STAR Pre-ID || Slide 34

  35. If the student’s data can be accessed, select the Transfer button at the bottom of the page. When student data has been extracted, a message appears under the school district name on the top of the page. Message includes a reminder that you may need to later make changes to demographics. Select OK on the “Are you sure you want to transfer this student” alert box. Transfer a Student Pre-ID Record From School to School 2013 STAR Pre-ID || Slide 35

  36. In the Student Profile form that appears, change the school in the School dropdown list and update. Enter data in fields, as appropriate. When entries are complete, select Submit to submit and exit out of the Transfer Student Profile form. Transfer a Student Pre-ID Record From School to School 2013 STAR Pre-ID || Slide 36

  37. Use the file upload process described starting on page 21 of the 2013 Pre-ID Manual. View the file error report by selecting the Pre-ID File Status link and then selecting the appropriate error link. Select the Duplicate link under “Duplicate Errors” in the error tree to display a list of all duplicate students eligible for Transfer. Transfer Student Pre-ID Records From School to School (Transfer in Bulk) 2013 STAR Pre-ID || Slide 37

  38. Select a student to transfer on the Pre-ID Error Report page. Select the Transfer button. Change the student’s school. Transfer and Get Next Errored Record to save changes and open the next student record or Transfer/Exit to save changes and return to the “Pre-ID File Error Report” or Refresh to delete any data that were just entered or Cancel to return to the Pre-ID File Error Report. Transfer Student Pre-ID Records From School to School (Transfer in Bulk) 2013 STAR Pre-ID || Slide 38

  39. Transfer Student Records in Bulk • Select the students to transfer on the Pre-ID File Error Report page. • Check the boxes of the students on the Pre-ID File Error Report to transfer or the Select All check box to select all the students within the error category. • Select the Bulk Transfer button. • Select OK on the “Are you sure you want to bulk transfer students?” alert box. 2013 STAR Pre-ID || Slide 39

  40. 2013 Pre-ID Data Review and Data Rules 2013 STAR Pre-ID || Slide 40

  41. Pre-ID Documentation • Pre-ID Layout • Download from CDE Pre-ID Web page • http://www.cde.ca.gov/ta/tg/sa/pid.asp • Pre-ID and Extended Pre-ID Data Corrections Instructions Manual • Released with STAR Management System module November 30 • http://www.startest.org/sms.html 2013 STAR Pre-ID || Slide 41

  42. 2013 Pre-ID Changes • What’s New in the layout • Manual, Pages 2–4 • Pre-ID layout • Manual, Pages 73–95 • Field descriptions marked with “Changed in 2013” 2013 STAR Pre-ID || Slide 42

  43. Pre-ID Data RemindersHandling Illegal Characters • Non–alphanumeric characters • Student name • Records are written to error table. • Districts MUST clean up these records. • If character is not removed record will NOT be used to Pre-ID. • Delivery name • Records are written to error table. • If character is not removed record WILL still be used to Pre-ID. • Character will be removed when data extracted on Pre-ID cutoff date. 2013 STAR Pre-ID || Slide 43

  44. Pre-ID Data RemindersStudent’s Street Address • Valid characters include six special characters • Number symbol # • Period . • Forward slash / • Hyphen – • Ampersand & • Apostrophe ' 2013 STAR Pre-ID || Slide 44

  45. Demographic Fields to Be Hand-Marked on 2013 STAR Answer Documents or Entered During Extended Pre-ID Data Corrections • Submit form prior to uploading data to avoid records being reported as being “in error.” • Allow 24 hours after submitting form before loading data. • Data may be added online after the Pre-ID cutoff date using Extended Pre-ID Data Corrections, or hand-marked on answer documents 2013 STAR Pre-ID || Slide 45

  46. Pre-IDData Review • Test Program ID (Pos 1) • Must be “1” • County/District Code (Pos 22–28) • Must be the 7-digit CD code of district uploading data • Student will also be assessed with STS (Pos 29) • Grades 2–11 only • Primary Language must be “01” (Spanish) AND English Proficiency must be “EL ” (English Learner) • Only include “Y” for students that the district will test with STS • Required to take STS if they: • Are receiving instruction in Spanish OR • Will have attended U.S. schools less than 12 cumulative months on the first day of testing (regardless of whether they receive instruction in English or Spanish) • At the option of the school district: • Any other Spanish-speaking English learners 2013 STAR Pre-ID || Slide 46

  47. Pre-IDData Review • Delivery Name (Pos 61–80) • Used to sort Pre-ID docs/labels • Documents are shrink-wrapped by “Delivery name” • Usually a teacher or classroom name • Converts nonalpha characters to blank • Delivery Code(Pos 81–90) • Alternative or additional field to determine sort order of Pre-ID documents/labels • Documents NOT shrink-wrapped by “Delivery code” • Usually a classroom number • Field converted to blank if contents include alpha (A–Z, a–z) characters 2013 STAR Pre-ID || Slide 47

  48. Pre-IDData Review • Grade (Pos 91–92) • Must be a valid grade for the school • Check school district Profile data • Enrollment grade of student • No out-of-level testing allowed • Student’s name (Last, First, Middle initial) (Pos 93–113) • If nonalpha character is not corrected record will NOT be used to Pre-ID • Student’s locally assigned ID Number—optional (Pos 114–123) 2013 STAR Pre-ID || Slide 48

  49. Pre-IDData Review • SSID (Pos 133–142) • Statewide Student Identifier • Required for all students • Used to match grade 4 and 7 Writing with multiple-choice test • Used to match grade 3 and 8–11 CMA • Used to match grade 11 EAP Essay with multiple-choice test • Hispanic or Latino (Pos 143 ) • Mark each with a “Y” or “N” • Parent Education Level (Pos 167–168) • Highest education level of most educated parent/ guardian 2013 STAR Pre-ID || Slide 49

  50. Pre-IDData Review • Program Participation (Pos 177–180) • Mark each with a “Y” or “N” • NSLP (Pos 185) • Mark each with a “Y” or “N” • English Learner date first enrolled in school in the United States or one of its territories (Pos 192–199) • Required only if English Proficiency is “EL” (English Learner) • R-FEP Date Reclassified(Pos 200–207) • Required only if English Proficiency is “RFEP” (reclassified fluent English proficient) • R-FEP student scored Proficient or Advanced any 3 years on ELA CST and/or CMA (Pos 208) • After reclassification • Do not need to be 3 consecutive years • Leave BLANK for grades 2–4 2013 STAR Pre-ID || Slide 50

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