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your parcel has been delivered…

your parcel has been delivered…. …and it’s waiting for you at the City of Kitchener presented by: Jeff Ham Dianne Adams Yogesh Shah. Property and Ownership Information Agenda:. Focus of Presentation:

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your parcel has been delivered…

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  1. your parcel has been delivered… …and it’s waiting for you at the City of Kitchener presented by: Jeff Ham Dianne Adams Yogesh Shah URISA presentation

  2. Property and Ownership Information Agenda: • Focus of Presentation: • Provide an overview and demonstrate cross departmental processes and the maintenance tools in place at the City of Kitchener • Organizational Context – Jeff Ham • Overview Work Flows – Dianne Adams • Application Demo – Yogesh Shah

  3. About Kitchener GIS: • Geographic Area: 135 sq. km. • City Population 190,000 • 63,500/55,000 Parcels • 1100 New parcels/year growth • 925 km’s of street networks • 93,000 Address points • 12 cm Ortho updated every 3 years • 8.5 FTE with corporate GIS Section • Supports a combination of Desktop, Intranet and Internet GIS • 400+ Enterprise GIS Users • ESRI ArcGIS, ArcSDE & ArcIMS, Arc Pad • Orion “OnPoint” Web GIS Environment

  4. Organizational Context: MAYOR & COUNCIL • Communications/Marketing • Human Resources • Economic Development • Strategic Initiatives • Administration • Performance Measurement/Internal Audit CAO Development & Technical Services Corporate Services Community Services Financial Services Information Technology Centralized Enterprise GIS & DBA GIS & DBA

  5. Information Technology Director Centralized GIS: • Data Creation • Data Acquisition • Data maintenance of spatial layers, attributes, and meta data • Publish maps internally and externally Business Systems and Services Database Administration and GIS • Manager Client Services Office Services Supervisor GIS 2 GIS Technologist GIS Application Specialist 3 GIS Technicians GIS Assistant Lead DBA(IIMS) DBA (Amanda) DBA (PeopleSoft) DBA (CIS)

  6. Overview of Property and Ownership Systems • GIS/DBA mapped and developed cross-departmental processes • GIS developed application to support maintenance of parcel fabric • Together, staff across many departments have adopted an integrated approach that ensures an accurate, complete and near real-time representation of the City's parcel fabric is always available through the Enterprise GIS.

  7. DTS-Planning: • Enters all new properties • Address • Legal Description • Property Type • Property Unit ID generated CS-GIS & DBA: • Positions parcel spatially • Parcel ID Generated • Manually links address/roll/Unit ID if automated process fails 4 4 Corporate DB (SDE) AMANDA CIS 1 1 Infrastructure Management System Property and Ownership Information Flow: FS-Revenue: • populates a-roll number • Address • Mailing Address • Legal Description • New Customers (Tax, Gas, Water) • Changes to Customer info • In CIS

  8. Property Maintenance Workflow - History: • Land Parcel base is Teranet’s and was purchased by the Region of Waterloo on behalf of cities in 1998 • Kitchener decided to maintain own parcel fabric – no maintenance agreement with Teranet was signed • Maintenance process now starts at In-Circulation planning stage and includes a number of other maintenance processes

  9. Property Maintenance Workflow: In-Circulation Plans Draft Approved Plans Kitchener_Plans 1. Add Plan to Kitchener Plans SDE.Plan_Land Boundary 2. Add Plan Boundaries SDE.Plan_Subdivision_Staging 3. Create Pending Parcels and add in pending Property Unit SDE.Land_Parcel_Pending SDE.Property_Unit_Location SDE.Street_Master (New Street Name) SDE.Roadsegment 4. Update Road Layers In-Circulation Ends Here 5. Update Other Layers SDE.ROW_turning_circle, SDE.Park SDE. ROW_Double_Line_Street, SDE.Trail Add linework and text to SDE.Doubleline.dgn SDE.Roadsegment.dgn Fire_ROW_Doubleline_text.dgn Update Streetindex.xls 6. Update Annotation Layers 7. Print Standard Products Fire Training Maps Fire Run Cards

  10. Property Maintenance Workflow: Draft Approved plan In-Circulation plans

  11. Property Maintenance Workflow:

  12. Property Maintenance Workflow: Building Survey

  13. Property Maintenance Workflow: Site Plan

  14. Property Maintenance Workflow: Part 1 Daily (2-3 Times) Add Property Units Weekly (Mondays) Integrity Reports Reference Plans (Consents, Deed Endorsements, Severances, Part Lot Control and Road Widenings) Registered Plans Condo Plans 1. Enter Plan into Kitchener Plans Kitchener_Plans SDE.Plan_Reference _Boundary SDE.Plan_Land Boundary 2. Create Plan Boundary in SDE Boundary Layers SDE.Easement SDE.Plan Subdivision_Staging (Only if Stages exist) SDE.Plan_Parcel_Pending 3. Delete Pending Parcels *Need paperwork (PLC or Consent) before adding Reference Plan into Land Parcel 4. Create or Modify Parcels SDE.Land_Parcel

  15. Property Maintenance Workflow: Stage 3: Subdivision, Condo and Reference Plan Maintenance Part 2 5, Add or Verify Addresses SDE.Property_Unit_Location Print Canada Post Maps SDE.ROW_Double_Line_Street 6. Change Proposed Roads to Active Roadsegment.dgn Fire_ROW_DoubleLine_Text.dgn Doubleline.dgn 7 Update Proposed Parks, Trails and add Control Monuments SDE.Benchmark SDE.Trailsegment _Community SDE.Park SDE.Driveways Print Benchmark Sheets

  16. Property Maintenance Workflow:

  17. Applications • Land Parcel maintenance • Property Unit / Address / Roll Number placement • Street Network maintenance

  18. Land Parcel Maintenance

  19. Property Units/Address/Roll No

  20. Street Network

  21. ???-Questions Thank You

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