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MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES

Topic 1-5 MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES Enabling Objectives 1.17 DESCRIBE the Aviation Consolidated Allowance List (AVCAL) 1.18 DESCRIBE Aviation Depot Level Repairable (AVDLR)

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MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES

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  1. Topic 1-5 MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES

  2. MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES Enabling Objectives 1.17 DESCRIBE the Aviation Consolidated Allowance List (AVCAL) 1.18 DESCRIBE Aviation Depot Level Repairable (AVDLR) 1.19 DESCRIBE the Carcass Tracking Program 1.20 DESCRIBE Damage and Defective Materials 1.21 DESCRIBE the Survey Process

  3. MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES References: SECNAVINST 5500.4 series AFLOAT SUPPLY PROCEDURES: NAVSUP P-485 DLR REQN,T/ I & CARCASS TRACKING: NAVSUP P545 Student Journal, pg. 10

  4. ACCESSING ………….. Should be accessible from your desktop if not…….let me know!

  5. MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES NAVSUP P-485, VOL I, ch 2100 para 1 AVCAL The AVCAL is very similar to the other lists that you might have heard of ……i.e. COSAL, QCOSAL, SHORECAL etc. The AVCAL however, is a consolidated list of items and quantities of aeronautical material authorized to be stocked by CV / CVN / LPH / LHA / LHD ship types to support the maintenance and operations of embarked aircraft.

  6. MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES AVCAL Policies and Procedures NAVSUP P-485, VOL I, ch 2100. General: The AVCAL, which is discussed in detail in FASOINST 4441.15, is developed and published by the Naval Inventory Control Point Philadelphia.

  7. MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES Parts: The AVCAL is comprised of the eight basic parts: (Adobe pg 171 and 172) 1. ARR Index 2. AECL Validation List And Addendum 3. Gross Quantity Validation List 4. Manufactures Cross-Reference Reports 5. AVCAL Requirements Review Listing 6. Net Requirements Report 7. AVCAL Final Allowance Report 8. Interchangeability Reports

  8. MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES Allowance Requirements Registers (ARR’s), Allowance Lists (A/L’s), and Table of Basic Allowances (TBA’s) for Aviation MaterialP- 485 ch 2101 a. General 2101 (1) b. ARR’s 2101 (2) c. A/L’s 2101 (3) d. TBA’s 2101 (4)

  9. MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES General 2101 (1) Allowance Requirement Registers, Allowance Lists, and Table of Basic Allowances are prepared by NAVAIR or NAVICP under the joint direction of NAVAIR and NAVSUP.

  10. MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES ARRs NAVSUP P485, V-1, C-2101 (2) List the repair parts, accessories, and other materials which, based on anticipated flight hours, will be required to support aircraft maintenance and operations for a 90 day period.

  11. MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES A/Ls NAVSUP P485, V-1, C-2101 (3)List maintenance support equipment such as test stands, aircraft jacks, lubricating guns, wrenches, drills, testers, and voltmeters.

  12. MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES TBAs NAVSUP P485, V-1, C-2101 (4)List the shop equipment and maintenance materials required for performance of specific missions. Also include allowances of tools and materials required for use by Fleet Marine Force squadrons, Navy Tactical Control Squadrons, and drone type activities.

  13. Changing References: NAVSUP P-545

  14. Depot Level Repairable (DLRs) NAVSUP P-545 ch 1.1.1 Definitions / Descriptions (1) AVDLR: Aviation Depot Level Repairables (2) Non-AVDLR: Non-Aviation Depot Level Repairables (3) NSA DLR: Navy Stores Account DLR (prepositioned material at Air Stations) (4) APA DLR: Appropriation Purchases Account DLR (even numbered cogs 2,4,6,8 material) (5) End-Use DLR: Customer Owned

  15. Lets break it down a little further • Surface DLRs. These are allowance type code 1 material and are provided via the COSAL and must be condemned at depot level. example: a bilge pump,a gyro etc. • Aviation DLRs. These are allowance type code 2 material and are provided via the AVCAL. These are also MCC H,E,X,G,Q material, and must be condemned at depot level. example: receiver transmitter, ACLS, flight actuator.

  16. CONTD……. • Field Level Repairables FLRs. These are items that can be repaired and or condemned locally (These use to be 1R and 1H cog and are now all 3 COG material. These items will also have a MCC of D. These could show up on either COSAL or AVCAL depending on allowance type code….either 1 or 2. example: circuit card, access door etc.

  17. Repairables Management P-545 ch 1.1.2 (1) DBOF (now known as Navy Working Capital Fund) ch 1.1.2.1 (for high cost material ie. Aircraft engines. (2) Appropriation Purchase Account (APA) ch 1.1.2.2 (Non chargeable, even cog items 2,4,6,8 ie. MAMS, Initial issue) (3) Contractor Supported ch 1.1.2.3 (0 cog items, material that is still under warranty, and are free issue) (4) End-Use Ashore ch 1.1.2.4 (charged using OPTAR funds, I.e. 7R cog items (5) End-Use Afloat ch 1.1.2.5 (same)

  18. Changing References: A G A I N NAVSUP P-485, C-8

  19. Unserviceable DLR Items NAVSUP P-485 ch 8320 a. Policy ch 8320 (1) b. Advanced Traceability and Control (ATAC) System ch 8322 (1) Definitions ch 8322 (1) (2) Exclusions ch 8322 (2) (3) Turn-In procedures ch 8322 (6) c. Scope and Shipment Document ch 8323 d. Packaging and Marking ch 8324

  20. Unserviceable DLR Items NAVSUP P-485 ch 8320 e. Turn-In / Shipment ch 8325 (1) Methods of Shipment ch 8325 (2) (2) Multi-Item Shipments ch 8325 (3) Note: When using a ship as a means of shipping DLRs. Use common sense and verify the ships schedule before sending. This may prevent excess charges being applied.

  21. Carcass Tracking NAVSUP P-485 8330 General: The DLR Carcass Tracking System is the Navy's program that provides program managers with the means to monitor the flow of non-RFI repairables from end-users through the Retrograde Pipeline and repair cycle and subsequent return to supply system stock. Follow-Up on Carcass (BK-1) Response to Follow-Up (BK-2) Rejected Follow-Up Response (BKR) Notice of Additional Billing (BK-3) Billing Reversal (BK-4)

  22. NAVICP SYSTEM LOSS RECONCILIATION Under the current carcass tracking process, if the turn-in activity submits a D6R or a valid BK-2 utilizing the appropriate response code as found in NAVSUP P-485 App A , notifying NAVICP of a turn in, that notification is accepted and the turn-in activity will not receive BK-1 follow-ups under carcass tracking. If however, the turned-in asset is not received within 30 days at the ATAC as reported to NAVICP with a D6A TIR (transaction item reporting), NAVICP will follow up with the ATAC via a BK5 query. A BK6 from the ATAC with a negative response or no response will result in the asset becoming a system loss, NAVICP researches/queries several automated databases files with the objective of locating the lost asset. It should be noted that the ATAC database is not only queried during the system loss reconciliation process, but also several times during the carcass tracking phase.

  23. eRMS (Electronic Retrograde Management System) • eRMS is a Naval Inventory Control Point (NAVICP)/Navy Supply Information Systems Activity (NAVSISA)/Navy Supply Systems Command (NAVSUP), jointly developed, web based application. It is a management program designed specifically for users to: • Identify retrograde • Initiate Transaction Item Reporting (TIR) • Create bar-coded turn-in/shipping documents (DD1348-1s) • Create shipping manifests and Military shipping labels (DD1387s)

  24. eRMS contiuned…. • Identify carcass constrained retrograde (items that have a limited quantity in the system) • Identify hazardous and classified retrograde • Create EI turn-in/shipping documents, PQDR turn-in/shipping documents, and aircraft engine shipping and tracking documentation. (this does not preclude or eliminate NAMDRP requirements) • Create Repair and Return (R&R) bar-coded shipping documents (DD1348-1s)

  25. eRMS also permits users to: • Systematically verify material identity • Print a bar-coded DD1348-1 turn-in shipping document reflecting the Designated Overhaul Point (DOP)/Depot Supply Point (DSP) and other critical information • Identify carcass constrained (Carcass Express) depot level repairables (items that there are limited number in the system) • Identify any other retrograde requiring logbooks, Scheduled Replacement Component (SRC) cards, or Equipment History Cards (EHCs) (prints it directly on the shipping label) • Terminate carcass tracking (only certain individuals can do this) • Initiate Stock in Transit (SIT) eRMS continued…….

  26. Capture Proof of Shipment (POS) • Capture Proof of Delivery (POD) (still required to document this in NALCOMIS) • Create shipping documentation for EIs • Create shipping documentation for QDRs • Create shipping documentation for NRFI Aircraft Engines (disposition instructions are still received via ETRs from AIMS) • Identify DRMO • Create shipping documentation for Repair and Return assets (alows you to select the correct R&R activity that is available) • Identify appropriate shipping containers, Carcass Express, Crown Jewel, and Hazardous designated NRFI assets.(actually accesses the online P-700 to provide the info) eRMS continued…..

  27. eRMS continued……. Heres how to get to eRMS…………. Open up a Internet Browser and point to…………. http://mril.navsisa.navy.mil /erms

  28. CHOOSE WHAT TYPE OF A/C ENGINE THAT YOU ARE SHIPPING OUT…

  29. You will have to play with the Shipping info…. Put as much As you can to insure engine goes To the correct destination. Be sure to put your Attn: info

  30. Click on Packaging & Shipping To Create a Engine Manifest

  31. Create an engine manifest

  32. COPIES TO: • 1 COPY WITH ENGINE LOG BOOK AND MESSAGE • 1 COPY FOR OUR FILES WITH MESSAGE • 2 COPIES • 1 GOES TO RANDY WITH MESSAGE • THE OTHER COPIES GOES ON THE ENGINE CAN

  33. Damaged and Defected Material NAVSUP P-485 Supply Discrepancy Report (SF 364) Reporting and Resolving Material Discrepancies ch 4268 Material discrepancies are divided into two categories. The first category includes, such as overages, shortages, damages, incorrect or non receipt of material. The second category includes material quality discrepancies. (1) Shipping and Packaging ch 4269, (2) ROD Preparation ch 4270 Erroneous / Overage Material Issued Locally ch 4271 Underway Replenishment Receipt Discrepancies ch 4272

  34. Reporting... Reporting Transportation Discrepancies in Shipments ch 4273 Transportation discrepancies in shipments sent through the Defense Transportation System (DTS) and shipments in CONUS moving by commercial carrier will be reported via the Discrepancy in Shipments Reports System (DISREPS). DISREPS are reported on SF 361. Reporting of Quality Deficient Materials Obtained throughtheSupply System ch 4274 The purpose of initiating a QDR is to provide feedback to activities responsible for design, development, purchasing, production, supply, maintenance, contract administration and other functions so that action can be taken to determine the cause, take corrective action, and prevent reoccurring deficiencies.

  35. Surveys ch 5125 The following definitions apply to the survey process: Accountable Officer : An individual appointed by proper authority who maintains item/financial records in connection with government property. Appointing Authority: An individual designated in writing by the Approving Authority. The Approving Authority may act as the Appointing Authority. Note: We will discuss surveys in detail in a later lesson

  36. Surveys Approving Authority: The Approving Authority makes determination to either relieve involved individuals from responsibility and/or accountability or approve assessment of financial liability. Causative Research: An in-depth investigation of specific physical inventory discrepancies to determine why they occurred so that corrective action can be taken. Financial Liability: The statutory responsibility of an individual to reimburse the government for lost, damaged, or destroyed government property as a result of negligence or abuse.

  37. Surveys Requirements: ch 5126 Procedures: ch 5127 Preparations of DD 200: ch 5128 Withholding of Pay:ch 5132. There is no statutory authority for the withholding of pay of non accountable persons for the loss or of damage of government property. It is the policy of the Department of the Navy that, in the absents of statutory authority, an individuals pay may not be withheld for loss or damage to government property unless the individual voluntarily consents to the withholding.

  38. Changing References: A G A I N SECNAVINST 5500.4F

  39. Missing-Lost-Stolen-Recovered (M-L-S-R) Reports P-485 5134 1. General The CNO eliminated the Missing, Lost, Stolen or Recovered (MLSR) program (via NAVOP message DTG 211534Z Jan 00). The only portion of the program remaining is the requirement to report loss of high risk Arms, Ammunition and Explosives (AA&E) within 48 hours via a OPREP3 NAVY BLUE message. OPNAVINST 3100. (series) should be consulted for policy and procedures to complete the report. MATERIAL IDENTIFICATION

  40. Broad Arrow COMNAVAIRFORINST 4790.2 VOL 1 appendix E A Broad Arrow exists when the IMA (AIMD) has lost the capability to repair aeronautical components or the IMA’s backlog will increase significantly to affect its ability to support air wing readiness.

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