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Meeting Leader

Meeting Leader. Review roles Review the agenda for revisions and time Move through the agenda one item at a time Help the team use appropriate decision making methods Help the team evaluate the meeting. Facilitator. Ensure everyone at the meeting is participating

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Meeting Leader

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  1. Meeting Leader • Review roles • Review the agenda for revisions and time • Move through the agenda one item at a time • Help the team use appropriate decision making methods • Help the team evaluate the meeting Adapted from: Trustees of Dartmouth College 2010 www.clinicalmicrosystem.org

  2. Facilitator • Ensure everyone at the meeting is participating • Remind leader and team when conversations are not consistent with the agenda • Point out when members are not following the guiding principles for the meeting • Manage conflict and provide direct feedback to member participation Adapted from: Trustees of Dartmouth College 2010 www.clinicalmicrosystem.org

  3. Timekeeper • Keep track of the time during the meeting • Alert the team when the allotted time is ½ over • Announce when 1 minute is left • If necessary, request the team renegotiate time to complete discussions and actions • Announce when time is up Adapted from: Trustees of Dartmouth College 2010 www.clinicalmicrosystem.org

  4. Recorder • Record high level discussions • Keep a list of next steps / action items • Keep a list of ideas for the next agenda • Maintain the “parking lot” • Review the record. Adapted from: Trustees of Dartmouth College 2010 www.clinicalmicrosystem.org

  5. Participant • Follow guiding principles • Keep an open mind to new ideas • Arrive on time • Communicate with all staff to share progress and gain their interest & ideas • Have Fun! Adapted from: Trustees of Dartmouth College 2010 www.clinicalmicrosystem.org

  6. Brainstorming: • Clarify topic to brain storm • Quietly think of ideas • Each person provides ideas without any discussion or reaction from the group • Build off each other’s ideas • Multi-Voting: • Review the list of generated ideas • Clarify e.g. the person who started the idea provides the clarification • Combine similar ideas • Assign each person 1/3 as many votes as there are ideas to prioritize (e.g. 12 ideas = 4 votes / person) • Have everyone vote. Voters may distribute their votes however they see fit. • Remove items receiving least votes • Repeat with the remaining items as necessary Adapted from: Trustees of Dartmouth College 2010 www.clinicalmicrosystem.org

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