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Batch Load E-records: Tips, Tricks and Lessons

Batch Load E-records: Tips, Tricks and Lessons. Lixia Zhao Electronic Resources Cataloging Librarian University of Arkansas at Little Rock. Vendor-supplied. OCLC. Since December 2009 Netlibrary Springer (every other month). Ebrary ( unsubscribed since 2009 ) Oxford Gale

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Batch Load E-records: Tips, Tricks and Lessons

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  1. Batch Load E-records:Tips, Tricks and Lessons Lixia Zhao Electronic Resources Cataloging Librarian University of Arkansas at Little Rock

  2. Vendor-supplied OCLC Since December 2009 • Netlibrary • Springer (every other month) • Ebrary (unsubscribed since 2009) • Oxford • Gale • Taylor & Francis • Coutts E-book MARC Records from

  3. Generic records • No detailed subject headings • Inconsistent authority control • Incorrect/incomplete MARC records • Not provider neutral • URLs • Not stable • Invalid • No URLs • Duplication Challenges of Vendor-supplied Records

  4. Add proxy string • URLs • Remove multiple links occasionally • Edit 856 |z field Changes Needed for OCLC’s Records

  5. Process of Batch Loading

  6. View records and count fields (especially 856 fields) • Identify syntax errors (using “Validate” function) • Customize URLs • Delete invalid URLs/restricted URLs • Delete URLS not linked to full text • Add proxy strings • Edit subfield z information • Add local information if necessary • Edit match point for record loading as “alpha numeric vendor control number in MARC 001” (this step is no longer necessary) Batch Process Records in MarcEdit

  7. Post Load Clean-up

  8. Tips, tricks, and Lessons

  9. Solution: Step 1: add a preprocessing error log for the process "Load MARC or BIB Records (BTA) Step 2: Edit records in MARCedit Got message : NUMBER OF INPUT RECORDS   - 2 NUMBER OF ERRORS         - 4     ( use -el flag to see messages ) NUMBER OF INVALID RECORDS - 2 Tip 1: Error Log

  10. Set the system match point for record loading as “alpha numeric vendor control number in MARC001” • Keep MARC001 consistent • To avoid duplicate records • For statistics purpose Tip 2 : Set Match Point

  11. Tip 3: URL Checker

  12. Simplify the work associated with cataloging • Records are more accurate • Increase the number of titles available via OPAC Tip 4 : Separated Records for Print & Electronic

  13. Tip & Fix 1 : Wrong Link

  14. Tip & Fix 2: Duplicate Records with Different 001

  15. MarcEdit is a powerful tool in managing MARC records • Vendors’ records require manipulation • Vendors’ records are inconsistent in quality • E-books could be unreliable. Lesson we learned

  16. Batch process E-book records from Netlibrary and Coutts firm order Still Learning…

  17. CS direct • Innovative manual #106005 • Innovative manual #106008 • Batch load discussion list http://listserv.vt.edu/cgi-bin/wa?A0=BATCH • Batch load wiki http://www.ibiblio.org/batch/load/index.php/Main_Page Resources and Support

  18. THANK YOULixia ZhaoLXZHAO@UALR.EDU

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