2011-2012 FIMC-VI Webinar Series. PowerPoint for the Teacher of the Visually Impaired Session 2 of 2 October 24, 2011. AGENDA – Power Point Session Two. 2:00 Welcome and Instructions 2:05 Homework Review 2:20 Making your PowerPoint presentations accessible to all students
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AGENDA – Power Point Session Two 2:00 Welcome and Instructions 2:05 Homework Review 2:20 Making your PowerPoint presentations accessible to all students 2:40 Helping classroom teachers create accessible PowerPoint presentations 3:00 Fun stuff – PowerPoint Books with animations, sounds, music, etc. 3:30 Adjourn 3:35 FIMC-VI Update - upcoming professional learning opportunities
If you have a visual impairment... An eye doctor (ophthalmologist or optometrist) has determined that you are: 1. Partially sighted 2. Have low vision 3. Legally blind 4. Totally blind
If you have a visual impairment... • The Expanded Core Curriculum will include… • compensatory or functional academic skills, including communication modes • orientation and mobility • social interaction skills • independent living skills • recreation and leisure skills • career education • use of assistive technology • sensory efficiency skills • self-determination
Comparison of Schools for the Deaf & Blind Florida School for the Deaf and Blind Virginia School for the Deaf and Blind Established in 1885 Located in St. Augustine, Florida 47 Buildings & 72 Acres of land Pre-School-12 Grade & Post Secondary Programs Established in 1870 Located in Staunton, Virginia 16 Major Buildings & 79 Acres of land Pre-School-12 Grade & Post Secondary Programs
Make your PowerPoint accessible for ALL students! • Use simple and uncluttered backgrounds • Use colors that provide contrast • Use sans-serif fonts (Arial, Tahoma, Verdana) or APHont • Avoid fonts such as Times New Roman • Title every slide • Use Alt Tags (descriptions) for pictures and images
Make your PowerPoint accessible for ALL students • Use the predefined layouts and avoid adding text boxes. Added text boxes will not be read by screen readers. • If importing video or flash content, provide text description • Keep the slide simple –one thought / point per slide. • Do not layer pictures, create a new slide.
Make your PowerPoint accessible to ALL students • Use discrete sound cues when presenting to students who are blind or visually impaired to alert them to the next slide. • Use animations and special effects judiciously. Spinning or bouncing text is hard for anyone to read!
Suggestions for working with classroom teachers • Do an inservice for classroom teachers where you model the difference between well designed slides and poorly designed slides. (Have them wear simulators!) • Provide handout - Tips for Making your Classroom PowerPoint Presentations Accessible to classroom teachers at the beginning of each year.
Suggestions for working with classroom teachers • Determine the best print settings for your students with low vision and provide the teacher directions for printing those handouts. • For braille production, establish a procedure for getting the files ELECTRONICALLY ahead of time.Do not accept the paper version of the PowerPoint.
Professional Communications • Person first language – Florida Department of Education guidelines establishes the use of person first language – student who is blind, not blind student • Be consistent in how you refer to yourself: Teacher of the Visually Impaired, not vision teacher.
Professional Communications • Check and recheck grammar and spelling before presentation. (You wouldn’t believe some of the stuff I see from teachers!) • Be sure your name and contact information is on every PowerPoint – you should get credit for the creation!
Professional Communications • Put an automatic “signature” on all your emails. At a minimum the signature should include • First and last name • Your title (teacher of the visually impaired) • School district/agency and/or school • Phone number
Adding Narration • Your computer must have a sound card • Be sure you have a microphone • Turn up your speakers • You need to be working in the slide for which you are adding narration or sound.
Adding Sound or Narration • INSERT tab from Menu Bar • In Media Clips section, select SOUND • Select RECORD SOUND • You can change the name • Push the red dot to record and the blue dot to stop (be sure you are working in a quiet area) • Preview it • Then select ok
Adding Music from a CD • With a music CD in your computer … • Select INSERT from Menu Bar • Select SOUND (far right) • Play CD Audio Track • Select track • Time to begin and time to end • Once you have the sound selected a small icon appears on the screen. Double click the icon to change settings.
Adding Music from CD • Once you have the icon in your slide, double click on the icon • This opens the CD Audio Tools menu bar • You can set the volume, • Start automatically or on click
Other Options for Music • Add sound from a file such as Windows Media Player or iTunes • This embeds the file into PowerPoint instead of “linking” it to the CD • Can make your presentation file very large • Record while playing the music CD from your computer (like narrations)
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