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Event Sponsorship Guide: How to Secure Sponsors and Plan a Successful Fundraising Gala

This guide provides a detailed timeline and checklist for securing sponsors for your fundraising event. Learn how to prepare a sponsor list, negotiate sponsorships, and meet crucial deadlines. Ensure a successful gala with tips on ticket and invitation management, program development, and final arrangements. Whether you're organizing a charity dinner or an auction, this guide will help you navigate the entire sponsorship process effectively.

alexander-pate
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Event Sponsorship Guide: How to Secure Sponsors and Plan a Successful Fundraising Gala

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  1. MARCH 2003 1 Prepare sponsor’s list 2 3 4 5 6 7 8 Secure sponsors 9 10 11 12 13 14 15 Secure sponsors Tickets, outside env., and return env. to printer 16 17 18 19 20 21 22 Secure sponsors Deadline for sponsors Prepare sponsors list for invites Secure stamp check 23 24 25 26 27 28 29 Deadline - deliver invite to printer 30 31

  2. APRIL 2003 Address invites Invite delivered to DFL Mail invites 1 2 3 4 5 Prepare table assignments Begin work on program Start lists for seating 6 7 8 9 10 11 12 Deadline program and buttons sent to printer Deadline for receipt of sponsor payments Deadline tickets sent to sponsors 13 14 15 16 17 18 19 Program delivered to DFL Final guarantee Final arrangements Walk thru at hotel Staff assignments HHH DINNER 20 21 22 23 24 25 26 27 28 29 30

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