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Welcome!

Welcome!. Before-We-Begin Tasks: 1.) Locate the School Financial Services homepage: http://dpi.wi.gov/sfs/index.html and bookmark it! 2.) On the Green ScanBar , go to:

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Welcome!

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  1. Welcome! Before-We-Begin Tasks: 1.) Locate the School Financial Services homepage: http://dpi.wi.gov/sfs/index.html and bookmark it! 2.) On the Green ScanBar, go to: Worksheets/DPI-Executable/09-10 Percentage Method Equalization Aid Worksheet and save this file to your desktop. File should already be named simaid10.xls 3.) On the Green ScanBar, go to: Worksheets/DPI-Executable/2009-10 Revenue Limit Worksheet and save this file top your desktop. File should already be named revlim10_act28.xls. 4.) On the Green Scanbar, go to “Presentations,” find the presentation for today and save this file to your desktop. 5.) Get a cup of coffee and a donut.

  2. Getting It Done Right:FROM THE BUDGETTO THE LEVY…AND BEYOND…October 21 & 22, 2009 Brad Adams Karen Kucharz Robbe

  3. Today’s Goal • For you to be able to: • understand and accurately prepare your district’s revenue limit • determine your final Fall, 2009 levy • finalize your 2009-2010 budget • and learn a few other things about school finance

  4. Agenda • Introduction/Preparation • Membership • Revenue Limit to Line 11 • Work break • Revenue Limit from Line 11-20 • Work break • Lunch • Should I Underlevy?, Equalization Aid, Other Odds and Ends

  5. Handouts • District-Specific 2008-2009 Final Revenue Limit Worksheet • District-Specific 2009-2010 Revenue Limit Worksheet • District-Specific 2009-2010 October 15 Certification of General Aid • Weyerhaeuser Revenue Limit Longitudinal • District-Specific Revenue Limit Longitudinal • Florence Equalization Aid Longitudinal • District-Specific Equalization Aid Longitudinal • PowerPoint Slide Presentation

  6. The “Big Picture” Certify Levies via PI-401 & PC-401 (in portal) Revenue Limit Calculation 3rd Friday Count, Oct 1 Tax Values, October 15 Aid Budget Planning Papers Send tax bills. PI-1508 Annual Meeting? Budget Adjustments to BOE Budget Report PI-1504

  7. Membership(Kid count drives the Revenue Limit, so it’s THAT important.)

  8. Let’s Talk a Bit About Membership… Membership is used in both the Revenue Limit and Equalization Aid computations. 3 Questions for Guidance • Who can you count for membership? • Who is a resident? • Who is incurring the cost for the education?

  9. Membership Who can you count for membership? Generally, residents for which you are financially responsible - i.e. you are incurring the cost for the student’s education. - Start with who is in your seats on the count date. - Subtract non-residents being educated in your seats. - Add in your residents who are elsewhere (and for which you are financially responsible). -Watch for the “before and after” rule. (Count the student if he/she was present for instruction during the school year, at least one day before the count date and at least one day after, and didn’t change residency during the period of absence.)

  10. Membership Who is a Resident? Not defined by statute. Residency is determined by the local district. 1.) Is the child living in the district with his/her parents? 2.) What about other situations? – there is case law - i.e. - Thayer Ruling A minor may have, for school purposes, a residence other than that of his parents. In this specific case, the school district was incidental to the child’s reason for living in the district. Use common sense…WHY are they there?

  11. Membership Who is incurring the cost for the education? • Pupil is in your seats, taught by your teachers. • Full-time resident pupils in attendance elsewhere, but your district is paying for their education. • Open Enrollment (your residents going elsewhere) • Tuition Agreements • CESA Programs • Tuition Waivers (Be careful with this one. These situations involve kids moving out/in of a district mid-year. Sometimes, you still can count a kid in the year that they have moved out of your district….and, sometimes you can’t count a new kid that has recently moved into your district. Please call us if you have a student in this situation.)

  12. Revenue Limit MembershipSAFR Membership Report

  13. Pupil Count(NOT used for much! Need to convert to FTE!) Don’t use this! SAFR/Non-Financial Data Home/Membership Report/Final Summary

  14. Pupil FTE Conversion(used in the Revenue Limit!) SAFR/FTE Reports/FY 2009-2010 FTE Conversion for Revenue Limit Calculation

  15. Pupil FTE Conversion with Youth Challenge Students(used in the Revenue Limit!) SAFR/FTE Reports/FY 2009-2010 FTE Conversion for Revenue Limit Calculation

  16. Calculating Your FTE Before the Report is Open http://dpi.wi.gov/sfs/membrpt2.html Excel File: “Converting Count to FTE” This is also the web address for everything “Membership.”

  17. Revenue Limits

  18. Revenue Limits We’ll walk through a SAMPLE 2009-10 revenue limit calculation worksheet line-by-line, giving you some time to work on your district’s numbers…. ….please ask questions as we go.

  19. Revenue Limit Controls • The Revenue Limit controls the following revenues: • General Aid (Equalization Aid, for most districts) • High Poverty Aid (@ 20-25 districts) • Computer Aid • General Fund (Fund 10), Non-Referendum Debt (Fund 38) & Capital Projects (Fund 41) Levies • The Revenue Limit does not control the following revenues: • School Fees • Categorical Aids (Library Aid, Transportation Aid, etc.) • State and Federal Grants • Gate Receipts • Donations • Referendum Debt (Fund 39) & Community Service Fund (Fund 80) Levies

  20. A 4-Step Process Revenue Limit • Step 1: Build the Base Revenue Per Member. (Worksheet lines 1-3) • Step 2: Calculate a New Revenue Per Member. (prior to exemptions) (Worksheet lines 4-7) • Step 3: Determine Allowable Exemptions. (Worksheet lines 8-11)

  21. Revenue Limit • Step 4: Determine Levy and Computer Aid Amounts. Controlled Amounts Levies for Funds 10, 38, 41DOR Computer Aid(Worksheet lines 12-14) Non-Controlled Amounts Levies for Funds 39 & 80 and Prior-Year Chargeback. (Worksheet lines 15-20)

  22. Step 1:Build the Base Revenue Line 1 Prior-Year Data (2008-09) 2009-10 Base + October 15 Aid (Line 12A) + Computer Aid Received (Src 691) + High Poverty Aid Received (Line 12B) + 10R 211 Levy (Line 18) + 38R 211 Levy (Line 14B) + 41R 211 Levy (Line 14C) - Revenue Limit Penalty - Levy for Non-Recurring Referendum - Levy for Declining Enrollment Prior-Year Data (2008-09) is Used to Build the New-Year (2009-10) Base

  23. Step 1: Build the Base Revenue Line 1

  24. Step 1: Build the Base Revenue Line 2

  25. Step 1:Build the Base Revenue Line 3 2009-10 Line 1 = Base Revenue Per Member ÷ Base Membership 3-Year Average $ 9,574.73 3 Previous Years (Fall 06, 07, 08) Prior-Year Data (2008-09) Line 3 + October 15 Aid + Computer Aid Summer 06 (40%) + Fall 06 + High Poverty Aid Summer 07 (40%) + Fall 07 + 10R 211 Levy Summer 08 (40%) + Fall 07 + 38R 211 Levy + 41R 211 Levy - Revenue Limit Penalty - Levy for Non-Recurring Referendum (283+ 280+ 263) / 3 = 275 - Levy for Declining Enrollment Exemption $2,633,051

  26. Step 1: Summary Lines 1-3 Base Revenue Per Member

  27. Step 2:Calculate a New Revenue per Member Line 4A Each year, under current law, districts are allowed to add in a per-pupil inflationary increase at this point in the computation. Usually computed by using the March to March CPI-U, the Legislature actually set in law the dollar increase for both the 2009-10 and 2010-11 years is $200.00. This number is used by all districts. $200.00 for 2009-10

  28. Step 2:Calculate a New Revenue per Member Lines 4B & C Also under current law, districts having low revenue (less than a State-determined per-pupil amount) AFTER Lines 3 and 4A are summed are allowed to increase their per-pupil revenue limit amount to reach this specified amount. For the 2009-10 school year, the amount is $9,000. Line 4B, Low Revenue Increase, will automatically pre-fill if your district has low revenue. You don’t need to enter anything in the spreadsheet to get this extra amount, if you qualify. If your district participates in a CCDEB, please call the Finance Team for further instructions for Line 4C. (none for 09-10)

  29. Step 2: Calculate a New Revenue per MemberLine 5 Line 5 is the sum of Lines 3 and 4 (auto-calculates).

  30. Step 2: Calculate a New Revenue per MemberLine 6 Remember to use the most up-to-date numbers you have for the Summer, 2009 and Fall, 2009 counts.

  31. Step 2: Calculate a New Revenue per MemberLine 7 Line 7 is Line 5 multiplied by Line 6. $9,774.73 X 269 = 2,629,402 “But Line 7 cannot be less than Line 1.“

  32. Step 2: Summary Lines 4-7

  33. Step 3: Determine Allowable ExemptionsLines 8-11 Exemptions to the Revenue Limit allow districts to levy additional amounts up and above the amount generated by the computation up to this point. Line 8 tracks Recurring Exemptions. Line 10 tracks Non-Recurring Exemptions. It’s important to understand the distinction between the two.

  34. Step 3: Determine Allowable ExemptionsLines 8-11 Recurring Exemptions (Lines 8A-E) are base-building – that is, if the district taxes for any of this additional authority, the levy amount is automatically included in the succeeding year’s base. Any unused Recurring authority is eligible for 100% carryover into the next year.

  35. Step 3: Determine Allowable ExemptionsLines 8-11 Non-Recurring Exemptions (Lines 10A-C) are not base-building – that is, if a district taxes for any of these exemptions, the amount is not included in the succeeding year’s base. In addition, any unused Non-Recurring authority is not eligible for carryover in the next year – districts have one, and only one opportunity to use Non-Recurring exemptions.

  36. Step 3: Determine Allowable ExemptionsLines 8-11

  37. Step 3: Determine Allowable ExemptionsLines 8-11 Line 11 is the final “Revenue Limit With All Exemptions” for your district. This is the total revenue your district can receive from the combination of property tax from Funds 10, 38, and 41, State General Aid (Equalization, Special Adjustment, and Integration Aids), High Poverty Aid and State Computer Aid.

  38. Aid CertificationLine 12 • General Aid (October 15 Cert.) • State Aid to High Poverty Districts (not all districts) Line 13 must now be divided between the Fund 10 levy, the Fund 38 levy, the Fund 41 levy, and Computer Aid.

  39. Step 4:Determine Levy and Computer Aid Amounts • Controlled Amounts - Lines 12-14 General State Aid (Including High Poverty Aid) Fund 10, General Fund Levy Fund 38, Non-Referendum Debt Levy Fund 41, Capital Projects Levy Computer Aid • Non-Controlled Amounts - Lines 15-20 Fund 39, Referendum Debt Levy Fund 80, Community Service Fund Fund 10, Src 212, Property Tax Chargebacks

  40. Controlled AmountsLine 14 Line 11 – Total Resources from Property Tax and Levy October 15 Aid Certification and High Poverty Aid reduce what you can levy. Line 12 Fund 10 Levy Fund 38 Levy Line 13 Allowable Limited Revenue Fund 41 Levy Computer Aid Computer Aid is based on the total levy, but, at this point in the computation, we don’t have total levy yet. Calls for a strategy on how to get the limited portion right…….

  41. StrategyLine 14 • First, type in the amounts you intend to levy for Funds 38 and 41 (lines 14B & 14C, respectively). • Then, enter into line 14A the difference between line 13 and the sum of lines 14B & C. • By doing this, you have levied to your maximum. Note that districts may choose to levy less than the maximum. • Remember: Line 14 cannot exceed Line 13 ! If it does, you must reduce something in Line 14 (or, remain in a penalty situation).

  42. Non-Controlled AmountsLine 15 Enter anticipated levy amounts into Lines 15 A,B,& C.

  43. Computer AidLine 17 • Since 1999-00, business computers have been exempt from property taxes. • Instead of receiving property taxes for this property, districts receive an aid payment (Computer Aid) from the Department of Revenue to make up the loss in value. (Source 691) • DOR certifies to districts the equalized value of exempt computers, and districts calculate computer aid based on that value.

  44. Property Tax Exemption for Business Computers • Definition of computers: • alarm/security systems; automotive diagnostic equipment; ATM’s; cash register/checkout systems; grocery store scanners; hotel reservations systems; lottery ticket terminals; computer controlled optical, medical, printing systems; etc. • “Computer Aid” must be considered in the context of revenue limit calculation because it replaces a portion of a district’s allowable tax levy.

  45. Computer AidLine 17 Once you have entered all of the levy amounts on Lines 14 & 15, the spreadsheet automatically calculates Computer Aid on Line 17. You must enter property values in Line 17 for the calculation to work properly. Computer Aid is based on property values and total levy. Normally, the Department of Revenue certifies the 2009 Property Values on October 1, 2009, so use an estimate until the certification arrives.

  46. Fund 10 LevyLine 18 Once all your numbers are entered into the spreadsheet, Line 18 will be the amount of your Fund 10 Levy.

  47. Total All Fund Levy Line 19 • Line 19 is the sum of all levies from all funds (line 14B & C, line 15, and line 18). Computer aid should not be included here. • Line 19 is the levy to be apportioned to municipalities and must equal the total amounts on the PI-401.

  48. Total Debt Service Line 20 • Line 20 is a total sum of your debt-related levies. It has been included here as a convenience.

  49. You Are Ready to Set the Levy When… …you’ve finished your revenue limit calculation, which incorporates: • Third Friday Count • October 1 Tax Values • October 15 General Aid Certification

  50. Levy Certification Fund 10 = $1,249,195 Fund 38 = $50,000 Fund 80 = $75,000 $1,374,195 Total Fall, 2009 Levy

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