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CERN MATERIALS MANAGEMENT

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ACCU meeting 12 th September, 2007 CERN’S LOGISTICS AND MATERIALS MANAGEMENT Matti Tiirakari Head of Logistic Services. CERN MATERIALS MANAGEMENT. MATERIAL REQUEST PURCHASING. STORES OR DIRECT DELIVERY. SC/INB TRACABILITY. ON-SITE TRANSFER. TRANSPORT. ON-SITE DELIVERY. VARIOUS STOCKS.

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CERN MATERIALS MANAGEMENT

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  1. ACCU meeting 12th September, 2007CERN’S LOGISTICS AND MATERIALS MANAGEMENTMatti TiirakariHead of Logistic Services

  2. CERN MATERIALS MANAGEMENT MATERIAL REQUEST PURCHASING STORES OR DIRECT DELIVERY SC/INB TRACABILITY ON-SITE TRANSFER TRANSPORT ON-SITE DELIVERY VARIOUS STOCKS OBSOLETE - SCRAP SALES SHIPPING & EXPORT USER’SNEED TRANSPORT CUSTOMS CLEARANCE INVOICE - PAYMENT RECEPTION & REGISTRATION Various Depts. FI Dept. ST Dept.

  3. GOODS’ RECEPTION STATISTICS

  4. IMPROVEMENTS (so far) SHIPPING • ELECTRONIC (EDH) SHIPPING REQUEST • ELECTRONIC (EDH) TRANSFER SLIP (FICHE DE TRANSFER) • ELECTRONIC ON-LINE CUSTOMS CLEARANCE (F, CH) STORES • BI-LINGUAL ELECTRONIC MATERIALS CATALOGUE (WITH PHOTOS AND TECHNICAL SPECIFICATIONS) • SUPPLIERS’ PUNCH-OUT CATALOGUES (FARNELL, RADIO SPARES ETC.)

  5. OBJECTIVES • DEFINE AND ADAPT SERVICES IN COLLABORATION WITH USER DEPARTMENTS • CREATE A SINGLE CERN LOGISTICS PLATFORM BASED ON EXISTING QUALIAC AND BAAN APPLICATIONS • SYNERGIES AND COST EFFICIENCY IN RESOURCES AND MATERIALS: - OPTIMIZED USE OF EXISTING RESOURCES - CENTRALIZED OUTSOURCED CONTRACTS MANAGEMENT - SIMPLIFIED ADMINISTRATIVE PROCESSES FOR USERS - MAXIMIZED AUTOMATION (QUALIAC AND BAAN) - FULL TRACEABILITY OF OPERATIONS AND MATERIALS - SINGLE WINDOW FILING (EDH)

  6. METHODS • CENTRALIZE ALL CERN SUPPLY-CHAIN MANAGEMENT ACTIVITIES INCLUDING ON-SITE DISTRIBUTION • HARMONIZE STOCKS’ MANAGEMENT INTO BAAN • OPTIMIZE PROCUREMENT BY DEVELOPING FRAME CONTRACTS, DECREASE COST BY USING E-BUSINESS / PUNCH-OUT CATALOGUES WHEN APPROPRIATE • DEVELOP EXTERNAL PROCUREMENT COLLABORATION WITHIN WOLRDWIDE PHYSICS COMMUNITY (INFN, GSI, ESA etc.)

  7. BENEFITS • LIBERATE RESOURCES IN THE DEPARTMENTS TO THEIR CORE BUSINESS ACTIVITIES • INCREASED AND MORE FLEXIBLE SERVICE LEVELS • DECREASE DEVELOPMENT AND MAINTAINANCE COST FOR INFORMATICS TOOLS • TRANSPARENCY / TRACEABILITY (SR/RP AND INB) • OPTIMIZATION OF PURCHASING COST

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