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OCR Services Brochure

OCR Services Brochure

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OCR Services Brochure

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  1. EASE™North America Solution Streamlining Export & Import Compliance Global EASE™ Solution Optimizing Global Export & Import Compliance Single Window Solution Helping Governments Improve Efficiency and Service Automated Export and Import Solutions for Companies and Governments “Compliance Is Your Responsibility... Streamlining the Process is Ours.”

  2. International Trade is a Complex, Challenging Business About OCR Services OCR is a leading industry provider of software solutions for Global Trade Management and particularly Trade Compliance. Export and import laws and regulations are constantly changing — and brief application, or processing delays can mean reduced revenue and profit, lost market share, and strains on valuable trading relationships. Since 1981, we have earned a reputation for solving the most complex challenges facing Fortune 500 companies and governments around the world by automating the processes for export and import compliance. We have developed three powerful and robust solutions for public organizations and private enterprises involved in international trade: 1. EASE™ North America web-based software solutions for exporters and importers, as well as companies re-exporting U.S.-origin controlled goods. North American EASE™ is a web portal that offers secure global access to manage the diverse challenges of international trade, and set new standards of compliance within any organization. — A robust suite of Our services include: Software Development ◆ Integrated Solutions ◆ (ERP) Consulting ◆ Training ◆ Cloud Computing Implementation Hosted Solutions Maintenance Customer Support ◆ ◆ ◆ ◆ ◆ Our highly experienced and diverse team of engineers, IT personnel, programmers, and researchers has unparalleled knowledge and expertise in all processes of the supply chain and global trade management. 2. Global EASE™ compliance solution for companies around the world. Our country-to-country solution streamlines and automates the time-consuming and complex processes of complying with government regulations wherever they seek to do business. — A highly effective web-based Our clients include leaders in: Aerospace and Defense ◆ Electronics, Computer Hardware, and Services ◆ Banking, Insurance, and Finance ◆ Pharmaceutical ◆ Chemical and Petroleum ◆ Legal Community ◆ Freight Forwarding, Distribution, and Shipping ◆ Federal, State, and Local Governments ◆ 3. Single Window and private sector trade and transport companies to save time, money and, effort. Companies can comply with all import, export, and transit related rules and regulations by preparing and submitting standardized transactional documentation to all parties involved within a single entry point. — A solution to help governments Contact us to learn about our solutions for international trade management and compliance. To request a live product demo, please call 1.800.333.7864 or visit us at

  3. Our Automated Solutions Help Streamline Every Aspect of International Trade The modules are offered in three product configurations or as a standalone (see following pages), depending on the needs of your organization. Watch List (Denied Party) Screening: Screens all parties against U.S. and International watch lists for debarred parties. You may easily screen individual names, upload a list of names, or screen all partners in your database. Data and Services Management: Enables users to electronically request internal approval of an export for technical data and services for review and determination by compliance managers. Features streamlined tools for authorizing and logging the exports. License/Permit Screening: Quickly and accurately identifies appropriate export controls based on the type of goods, international regulations, or the laws of specific importing nations. Commodity Classification: Allows users to determine product classification based on National Export Controls, Global Export Controls, Customs Classifications, and HTS codes. Products are then stored in a master file that is viewable by all parties. License/Permit Applications: Gives users the ability to electronically submit and prepare export, import, and re-export licenses, as well as commodity classification applications. System encompasses permit application for international markets. Compliance & Incident Tracking: Tracks the process of reporting compliance related incident reports, based on employee reports or audit findings. Allows you to voluntarily disclose compliance related incidents to government, and manage the disclosure. License Management: Manages and stores export and import licenses, and agreements approved by various departments, ministries and agencies. The module expedites generation of summary licensing reports for management. eLearning Portal: Easily manages employee education and training. Contains tools for scheduling and tracking compliance-based classes, certification and training programs. Allows instructors to create classes, courses and quizzes, and maintain records for audit purposes. Export Documentation: Easily creates and electronically manages all of the key documents involved in exporting. Includes Commercial Invoices, Certificates of Origin, and Shipper’s Export Declarations. Our Export Module directly submits global automated customs systems and generates country specific export documents. RELATED SERVICES Online Regulations & Publications: Provides access to all U.S. regulations on export and import. Import Management: Provides a single view of data to various import process stakeholders, including Importers, Suppliers, Brokers, and Freight Forwarders. Electronically generates country specific import documentation. Anti-Money Laundering: Facilitates the critical task of suspicious activity monitoring using a risk-based approach. Applies advanced analytics and scenarios against an institution’s transactional data to identify suspicious behavior. Financial institutions find it necessary to strengthen their anti-Money laundering (AML) platforms to stem the tide of illicit financial transactions and meet new regulatory mandates. Compliance Request: Allows electronic submittal of requests for internal approval of an export or an import for review by compliance managers. Request data seamlessly integrating into License Applications within the Licensing modules if required. E-Tendering: Expedite the complete tendering process, from the advertising of the requirement to the placement of the contract, including the exchange of all relevant documents in electronic format. Visitor and ID Management: Manages on and offsite visitor requests for access to secure locations and maintains tracking log. Produces customized visitor badges on- demand, as well as tracks and monitors visitor activity.

  4. EASE North America: A Tool for Optimizing Operations and Compliance for Export and Import EASE™ North America: Export & Import Automation Software Essentials – Work More Effi ciently and Set New Standards for Compliance. LEARN MORE To request a live on-site demo of our EASE™ North America solution, please contact us at 1.800.333.7864 or visit us at Expedite Trade Flow Avoid Regulatory Fines Save Operating Costs Enhance Supply Chain Security OCR Services’ fl agship product, EASE™ North America, is a robust suite of web-based software solutions. Operating as a web portal, EASE™ North America automates a variety of core business processes and streamlines a company’s interactions with such government entities and programs as: Department of State (DOS), Department of Commerce (DOC), Automated Export System (AES), Import Management, Trade Tracking, and more. EASE™ North America Solution:Business to Government CORE MODULES Watch List (Denied Party) Screening License/Permit Screening License/Permit Applications PRIVATE AGENCIES A P License Management Export Documentation Shipping Agencies Cargo Agencies Freight Forwarders Airlines Shipping Lines Lead Transporters Banks Warehouses Couriers Insurers Other Agencies S C Freig Airli Ship Lead Ban War Cou Insu EASE™ NORTH AMERICA Import Management F A S L Compliance Request Visitor and ID Management Data and Services Management Commodity Classification Compliance & Incident Tracking eLearning Portal Online Regulations & Publications

  5. EASE North America: A Tool for Optimizing Operations and Compliance for Export and Import To help control risk, the enterprise-wide framework includes automated Watch List (Denied Party)Screening, as well as ITAR Compliance solutions. In addition, it includes rich features that support and enhance many business functions, including: sales, legal, compliance, purchasing, contract management, logistics, and shipping/receiving. Benefits of EASE™ North America Establishes corporate-wide framework for export and import regulatory compliance and defined standards for related processes ◆ With a single implementation, you gain centralized control over a broad cross-section of key functions — and the ability to: Drives quality improvements, reduces timelines, and provides a competitive advantage ◆ Screen all trading parties to an export or import transaction ◆ Determine export license requirements for the U.S. Department of State, U.S. Department of Commerce, International Traffic and Arms Regulations (ITAR) ◆ Improves compliance with integrated Watch List and License Screening throughout shipment processes ◆ Create extensive export and import documentation for shipping and customs needs ◆ Automates license submission to U.S. Department of Commerce, and U.S. Department of State, as well as electronic filing of export declarations ◆ File shipments using AES Direct and AES VPN services to U.S. Census and U.S. Customs ◆ Request export authorization for hardware or technical data/ services Enable license data flow into other business processes, organized by business unit, division, sector, and program for greater effectiveness and efficiency ◆ ◆ Allow authorized users to create license applications for submission to the U.S. Department of State and U.S. Department of Commerce ◆ Automates preparation of export documents through data integration, facilitating export documentation, AES Direct filing and shipment status tracking ◆ Manage technical data and services authorization processes (DSEA) ◆ Automate visitor management, ID badges and related processes ◆ Reduces manual data entry, eliminates errors, and saves time ◆ Manage import and export of goods and supporting documentation needs Automates and streamlines document preparation to increase productivity and quality, while minimizing delays and reducing opportunity costs ◆ ◆ Determine export and import licensing requirements ◆ Manage licenses and agreements and simplify government reporting ◆ Allows personnel with compliance expertise to work more efficiently, undistracted by data management tasks ◆ EASE™ North America submits directly to U.S. Department of State’s D-Trade system, as well as facilitates submission to the U.S. Department of Commerce’s SNAP-R system. ◆ Integrates tools for improved compliance checks with denied-party screening and license determination services ◆

  6. Global EASE: Compliance Solutions for Worldwide Exporters & Importers For Companies in International Trade, Our Robust Software Suite Helps Ensure Regulatory Compliance and Optimization of Operations Global EASE™ Integration Software architecture operates with Oracle or MS SQL Server databases Application integrates with enterprise information system standards and internal legacy systems such as: SAP R/3, ECC 6.0 Oracle e-Business Suite J.D. Edwards PeopleSoft ◆ Around the world, competition among companies to source and sell globally is intensifying. The opportunities may be vast, but trying to expand into new markets is a complex and high-stakes challenge. It’s an increasingly confusing and risky business environment that forces importers and exporters to deal with multiple trade programs, dynamic political landscapes, and a thicket of overlapping laws. ◆ ◆ ◆ ◆ and others ◆ Recent cases illustrate the disastrous fi nancial consequences and damage to corporate reputations that can result from non-compliance. Moreover, senior managers are now liable should their organizations’ global trade compliance programs fail. Despite these risks, however, some companies continue to use outdated, manual processes to maintain compliance. Global EASE™ Solution:Business to Government CORE MODULES PRI PRI PRIVATE AGENCIES AGE Watch List (Denied Party) Screening Shipp Cargo Freigh Airlin Shipping Agencies Cargo Agencies Freight Forwarders Airlines Shipping Lines Lead Transporters Banks Warehouses Couriers Insurers Other Agencies GLOBAL EASE™ License/Permit Screening License/Permit Applications License Management Export Documentation Import Management Commodity Classification

  7. Global EASE: Compliance Solutions for Worldwide Exporters & Importers Global EASE™, Export and Import Software Essentials: Streamlining Compliance Is Only the Beginning Benefits of Global EASE™ Reduce transaction delays and costs ◆ Our Global Export and Import Automation Software Essentials is a comprehensive suite of web-based software solutions that enables your company to manage compliance throughout your exporting and/or importing processes. Rather than trying to manually comply with government regulations in each of the countries where you do business, our real-time automated solution provides a far more efficient and reliable approach to global trade management. Get easier, better and more accurate access to intelligent information and databases ◆ Improve coordination and integration between all parties involved in trade ◆ Increase control, monitoring, and tracking of merchandise and documentation ◆ The Global EASE™ solution ensures full regulatory compliance, expedites customs clearance, mitigates financial risk, and lets your company take full advantage of international trade agreements. As a result, your people can stay focused on your core processes — and meet regulatory compliance. Streamline processes for collecting, processing, submitting, or archiving information ◆ Enhance transaction security ◆ To request a live on-site demo of OCR Services’ Global EASE™ solution, please contact us at 1.800.333.7864 or visit us at Global EASE™ Components • Prepare Purchase Orders, Invoices and Entry Summary Declarations • Flexible Internal Review Process • Integrated with Watch List Screening and License Management • Facilitates Compliance Validation • Generate Import Documents • Electronic Customs Filing • Audit Trails and Reports • Product Classification — Customs and Export Classification • Global HS and ECCN Data • Multiple Country Classifications • Multilateral Export Control Regimes • U.S. De-minimis Content • Audit Trails and Reports Import Management Commodity Classification GLOBAL EASE™ Export License Management Management • Prepare Export Shipments and Invoices • Flexible Internal Review Process • Integrated with Watch List Screening and License Management • Facilitates Compliance Validation • Generate Shipping and Customs Documents • Electronic Customs Filing • Audit Trails and Reports • License Determination — Screen Against Global Licensing Regulations • Integrated with Export/Import Management • Export/Import License Applications • Internal License Review Process • Central Repository of Licenses • License Decrements with Notifications • Audit Trails and Reports Watch List Screening • Identify and Flag Prohibited/Restricted Parties • Global Trade Watch Lists • End-User and Party Screening • Sophisticated Fuzzy Logic • Full Audit Trail • Fully Customizable

  8. OCR’s Single Window International Trade Solution Customized e-Government Software that Streamlines and Expedites Export and Import Processes Steps for the Establishment of Single Window Solution For governments seeking to improve their ability to fulfi ll their mandate, one of the most promising solutions is the development of e-government resources — also known as single window or one-stop shop solutions. Single window solutions, Business to Government (B2G) and Government to Government (G2G), simplify and streamline government transactions with external parties and also among agencies or departments within a government. Assessment ◆ Process analysis and harmonization ◆ National data standardization ◆ Cross border data standardization Single window solutions are benefi cial to companies seeking to conduct international trade. Normally, such companies must manually submit identical (or nearly identical) information and paperwork to multiple government agencies. This process can require a needless duplication of effort on the company’s part, and can also increase the chances of errors, confl icting information and other issues that can delay the approval process. ◆ Document/messaging simplifi cation and standardization ◆ Customization of data ◆ Single Window Solution:Government to Government and Business to Government PUBLIC AGENCIES P PR R P P PRIVATE AGENCIES G A Ports & Customs Services Ministry Finance Trade Ministry Defence Ministry Agriculture Ministry Health Ministry Ministry of the Interior Transport Ministry Environment Ministry Communication Ministry Other Agencies Shipping Agencies Cargo Agencies Freight Forwarders Airlines Shipping Lines Lead Transporters Banks Warehouses Couriers Insurers Other Agencies Ot Sh Ca Fre Air Sh Le hi ar e rl hi a SINGLE WINDOW SOLUTION r h Le Le Ba Wa Co Ins CORE MODULES Visitor and ID Management Watch List (Denied Party) Screening License/Permit Applications Export Documentation Anti-Money Laundering License/Permit Screening Commodity Classifcation License Management Import Management E-tendering

  9. OCR’s Single Window International Trade Solution A Better Way for Governments to Meet the Needs of Importers and Exporters Single Window International Trade Solution Benefits Generate more accurate revenue yields ◆ Our professionals work directly with all of the stakeholders in your government’s various agencies, ministries and departments to configure a customized single window solution. As a result, our Single Window International Trade (SWIT) Solution often begins generating a return on investment almost immediately. Improve compliance among traders ◆ Gain tools for more effective risk management ◆ We can also help you navigate through the key stages in planning and implementing the solutions — from building consensus, to assessing the required scope and capabilities, to configuration, integration and implementation. Moreover, we back up our solution with comprehensive, expert training, cloud computing, maintenance, updating, and support — allowing government employees to focus on their mandate. Increase coordination and integration among all parties involved ◆ Enhance revenue collection efficiency ◆ Improve service delivery and customer satisfaction ◆ An Additional Trade Benefit for Governments to help Companies: Global EASE™ Demonstrate greater transparency in government operations ◆ Create a more service-oriented organizational culture ◆ OCR Services also offers governments a suitable and more affordable solution to facilitate SME’s international trade with optional cloud computing: our Global EASE™ application suite. This solution includes comprehensive customization, integration, training and support, and can be delivered as a traditional software product, or via the cloud. This innovative solution can help companies not only improve compliance with your government, but also improve and streamline their ability to reach foreign markets — thus adding to your country’s Gross Domestic Product. OCR Services will work with you to develop a customized solution that fits your needs and budget. Make regulatory compliance faster and easier ◆ Help reduce costs by eliminating needless delays ◆ Allow for more accurate and consistent application of regulations ◆ SWIT Solution Components • Elaborate and Approve New Policy (Regulatory Framework) • Instrument New Regulations • Create Steering Committees • Create Ad-Hoc and Technical Committees • Create Executive Agency • Define Roles and Responsibilities • Follows Action Plan/ Roadmap • Establish Timeframe, Deadlines • Include Budget Allocations • Develop Architecture Designs • Define IT Requirements • Implement Back Office: Dbs, Apps… • Develop And Implement Front-office: Interfaces • Create Messaging Gateway • Establish Interoperability • Develop Manuals • Provide Updating Services • Provide Preventive Services • Conduct Training Services • Optional Hosted Solutions Legal IT System & Infrastructure Framework • Assessment/e-Readiness • Process Analysis and Harmonization • National and Cross Border Data Standardization • Document and Messaging Simplification • Customization • Insure Compliance with National Laws • Facilitate and Control Imports, Exports and Intransit Cargo for: • Customs Declaration • Licensing Request and Inspection • Commodity Classification Validation Business Operations Business Process • Import/Export Approval/Release • In/Outward Cargo Manifest • Revenue Collection • Use Denied Party/Risk Management

  10. Product Portfolio EASE™ NORTH AMERICA GLOBAL EASE™ SINGLE WINDOW STAND- ALONE MODULES Watch List (Denied Party) Screening ✓ ✓ ✓ ✓ License/Permit Screening ✓ ✓ ✓ ✓ License/Permit Applications ✓ ✓ ✓ License Management ✓ ✓ ✓ Export Documentation ✓ ✓ ✓ ✓ Import Management ✓ ✓ ✓ ✓ Compliance Request ✓ Visitor and ID Management ✓ ✓ ✓ Data and Services Management ✓ Commodity Classification ✓ ✓ ✓ ✓ Compliance & Incident Tracking ✓ eLearning Portal ✓ Online Regulations & Publications ✓ Anti-Money Laundering ✓ ✓ E-tendering ✓ ✓

  11. 1-800-333-7864

  12. Headquarters and Corporate Relations: 15825 Shady Grove Road Suite 90 Rockville, MD 20850 Tel: 301.208.0700 Fax: 301.208.0704 Client Services and Management: 750 Terrado Plaza Suite 240 Covina, CA 91723 Email: Tel: 626.858.9317 Fax: 626.858.9170 Research and Development: 557 West Uwchlan Avenue Suite 240 Exton, PA 19341 Email: Tel: 610.280.7971 Fax: 610.280.7974 Sales and Marketing: 3535 S. Ocean Drive Suite 1505 Hollywood, FL 33019 Tel: 1.800.333.7864 OCR International Offi ces: India 47 Echelon, U & I Corporate Center Sector 32 (Near Medicity Hospital) Gurgaon, Delhi / NCR Pin: 122001 Email: London 505 Pinner Road Harrow, Middlesex HA2 6EH, UK Email: Dubai P .O. Box 643625 Dubai, United Arab Emirates Tel: 971.4.368.5361 Email: The Netherlands Diakenhuisweg 11 2033 AP Haarlem The Netherlands Email: Spain c/ Angel Limeses, 42 Bajo 36164 Pontevedra Spain Email: 1.800.333.7864