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2010-2011 Budget Presentation

2010-2011 Budget Presentation. June 7, 2010. Overview. Budget process and consultation undertaken Highlights of budget consultation responses received Legislative changes affecting budget Enrolment Revenues and Expenses Planning Areas Resolutions Questions. Budget Binder.

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2010-2011 Budget Presentation

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Presentation Transcript

  1. 2010-2011 Budget Presentation June 7, 2010

  2. Overview • Budget process and consultation undertaken • Highlights of budget consultation responses received • Legislative changes affecting budget • Enrolment • Revenues and Expenses • Planning Areas • Resolutions • Questions

  3. Budget Binder • Dashboard report • Summary of Revenue and Expenditures – Total allocation • Summary of Revenue and Expenditures – By Planning Area • Copy of Budget Presentation • Condensed Budget Report • Monitoring Report on Board Policy IV007 – Financial Planning and Budgeting

  4. The Budget Process • April-May • Stakeholder consultations • Determination of revenues by Planning Area • Submission of expenditures by Planning Area • Senior Team discussion with respect to budget priorities from stakeholders • Consultation Survey • Pre-planning by budget holders • Ministry announcement of funds • Presentation of balanced budget to Trustees • Trustee budget questions • Presentation survey • Approval of motions • Jan-March • June • Compile Data • Communicate Data • Gather Data • Proposed Budget

  5. Budget Consultation Process

  6. Budget Consultation Process Continued... • Budget Priorities

  7. Grant and Reporting Changes • Key changes to legislation affecting grants includes: • Grants brought into GSN including funding for a School Effectiveness Lead and funding for the Specialist High Skills Major program • Introduction of Full Day Early Learning program – funding to be provided outside of GSN for 2010-2011 • 2% decrease in administration funding • Funding for salaries frozen for certain employees

  8. Grant and Reporting Changes Continued… • Capital Wrap-Up • The Ministry has now taken on responsibility for our capital debts • Funding for annual capital debt payments related to past building projects now flows from our Pupil Accommodation Debt Reserve first, once that is exhausted, the Ministry will flow the rest. No further “New Pupil Place” grants will be given to boards

  9. Grant and Reporting Changes Continued… • Reporting Changes • Reserves are now called “Accumulated Surpluses” • “Balanced Budget” now means the budget is balanced before any use of reserves. • A board drawing more than 1% of Operating Revenue in Accumulated Surpluses must communicate with the Ministry about their financial well-being

  10. Grant and Reporting Changes Continued… • Reporting Changes • Tangible Capital Assets and other PSAB Changes have now been brought into the budget • Budgets included for depreciation and ‘Deferred Capital Contributions’ • Operating, Capital, Reserve & School Activities Funds and Amounts to be Recovered no longer exist

  11. Budget Challenges • Alignment of Board funding received with Ministry & Board Priorities • Ministry initiatives are increasing, yet funding continues to decrease. Some things must get left behind. • Controlling staffing costs (80% of budget) • Maintaining compliance with prescribed ratios: class size / pupil teacher ratios

  12. Budget Challenges Continued... • Accurate enrolment projections • Ministry constraints, primarily timelines to achieve their goals & reporting requirements • Managing special needs of students within available funding

  13. School Board Funding $217.5 M 94.9% $3.5 M 1.6% $3.3 M 1.5% $5.0 M 2.1%

  14. Enrolment • Board enrolment continues to decrease with a reduction of 545 students (2%) projected for 2010-2011 over this time last year. Note: Early Learning students are not included in above totals as they are funded outside of the GSN

  15. Enrolment Trends

  16. Total Revenues

  17. Total Revenues by Planning Area

  18. Highlights of Revenue Changes • Positive & negative impacts to revenue due to changes to Ministry benchmarks • Decreases to revenue over prior year: • Enrolment decline • $1.4M Energy Efficiency funding • Increases to revenue over prior year: • $1.7 M anticipated Early Learning funds • $1.1 M increase in School-College-Work Initiative • $9.8 M increase due to Deferred Capital Contribution

  19. Total Expenditures

  20. Total Expenditures by Planning Area

  21. Total Expenditures by Category

  22. Highlights of Expenditure Changes • Decreases to expenditures over prior year: • $1.1 M reduction due to staff changes • Increases to expenditures over prior year: • $1.7 M in Early Learning • $1.1 M in SCWI • $8.9 M increase due to depreciation • Increased benefit costs

  23. Reserves/Accumulated Surplus

  24. Staffing Changes • Highlights of staffing changes: • Classroom Teachers: reduction due to declining enrolment • Classroom Support Staff: addition of Early Childhood Educators • Other Support Staff: increased facilities and administrative staff

  25. Planning Areas • Facility Services • Capital • Administration • Student Transportation • Learning Services • Program Services • Special Education/Student Services • School Budgets • Continuing Education

  26. Facility Services Presented by: Arnie Wohlgemut

  27. Facility Services Detail

  28. Facility Services Continued... • Facility Services has addressed the following consultation priorities: • Space issues in schools (43%) • Increased repairs to schools (23%) • Increased staff has been budgeted for in this budget to start to address these 2 priorities

  29. Facility Services • Significant changes within Facility Services: • Increased staff to address system needs • Reduced utility costs despite increases to hydro and other utilities. • Additional custodial supervisor added in 2009-10 has resulted in improved training & supervision of staff • “Green Cleaning Program” has resulted in reduced product usage & supply management contracts

  30. Facility Services • Significant changes within Facility Services continued: • Site and building changes required to meet school lockdown requirements • Evergreen School Grounds Greening Program

  31. Facility Services Continued... • Areas of focus for the upcoming year: • Reducing our Footprint • Ontario ECOSchools • Ministry supported curriculum designed to encourage sound environmental habits into students • Goal is to expand up to 10 additional schools in 2010-2011 • Facility Services will support & guide schools : • Enhanced recycling programs • School grounds greening • ECOSchools workshops • Energy conservation assistance

  32. Facility Services Continued... • Areas of focus for the upcoming year continued: • Maintenance Repairs • Improve service levels to ensure a safe & secure learning environment for all learners • Implementation of a system wide Preventive Maintenance plan and maintenance standards to reduce breakdown and urgent calls • Training of staff will be key to the success of this program & will be done in-house • Expectation is to reduce emergency calls by 5% • Expectation to reduce work order wait time by 10-15%

  33. Facility Services Continued... • Areas of focus for the upcoming year continued: • Implement a simplified school renewal request & forecasting process • Up to 20% of the school renewal grant will be dedicated to school based needs • On-line process will allow users to report on site based needs which otherwise would not have made the list of work carried out annually.

  34. Facility Services Continued... • Areas of focus for the upcoming year: • Community Involvement • Expanding our outreach & focussing our resources • On-line school booking system • User-friendly interface for both schools & community groups • Fee reduction for school rentals,where possible • Focus on “Heart of the Community” • Develop evening programs that reflect the school community needs • This will take several years to plan

  35. Facility Services Continued... • Areas of focus for the upcoming year: • Space use within schools • Develop plans to address Special Education needs, Ministry Lockdown requirements, Ministry Partnership Initiatives & Community Use of Schools • Room inventory collection, floor plan drawing updates & room use information • Develop & complete standard room layouts to be used as a template for planning • Develop a multi-year plan to modify schools based on minimum standards

  36. Capital Presented by: Shesh Maharaj

  37. Capital

  38. Capital Continued... • Significant changes within Capital: • Increased debt due to 2009-10 issuance of debt for GPTL & NPP projects • Funding changes • Capital wrap-up; Ministry assumed debt • Uncertainty around capital project approvals • Reporting changes • Depreciation included

  39. Capital Continued... • Areas of focus for the upcoming year: • St. John Renovation* • John Sweeney Addition* • Capital Plan update • EDC By-Law Review • Potential Accommodation Review *Note: project costs are not included in the budget as they will be financed once complete.

  40. Administration Presented by: Shesh Maharaj

  41. Administration *Note: Trustee expenditures for 2010-2011 include $110,486 in honorariums

  42. Administration Detail

  43. Administration • Significant changes in Administration: • 2% reduction to funding = $120,000 • Reduction of one Supervisory Officer • Requirement to balance expenses within funding allocation (removal of 15% overage allowance)

  44. Administration • Areas of focus for the upcoming year: • Compliance with Supply Chain Guidelines • Compliance with Bill 168 “Harassment and Violence in the Workplace” • Compliance with PSAB requirements related to Tangible Capital Assets and financial reporting

  45. Student Transportation Presented by: Shesh Maharaj

  46. Student Transportation

  47. Student Transportation • Significant changes in Student Transportation • During 2009, STSWR engaged in a process to obtain competitive bids for transportation services within Waterloo Region. The result was significant savings for both participating school boards. The savings are reflected in the budget – approximately $200,000 per year. • Walking distances have been reduced in JK and SK to match those of the coterminous board.

  48. Student Transportation • Areas of focus for the upcoming year: • Continued alignment of participating boards’ policies as set out by the Ministry’s Effectiveness and Efficiency team • Installation of GPS on buses to provide more timely information to STSWR and bus Operators on bus location for route planning and safety

  49. Student Transportation Continued... • Areas of focus for the upcoming year continued: • Web interface for parents to allow them to view their child’s bus stop location and pick up time • Review bell times for both boards to assess efficiencies available and to work with boards to make changes as appropriate

  50. Student Transportation • Key Performance Indicators • Safety • Student Injuries • Collisions • Quality • Student Ride Time • Service • Late Buses • Service Interruptions • Cost • Budget Variances • Cost per Student

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