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Student Database Changes 2011-12

This presentation by Dr. Ruth S. Jones outlines significant changes to the student data collection formats and wording for the 2011-12 academic year. Key points include modifications to survey periods, the deletion and addition of certain formats, and specific updates in terminology related to programs such as Career and Technical Education. Changes in elements concerning Exceptional Students, student assessments, and demographic information are discussed. The session also details appendices revisions and the impact of these changes on data submission procedures.

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Student Database Changes 2011-12

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  1. Student Database Changes 2011-12 Presenter: Dr. Ruth S. Jones June 2011

  2. Agenda • Element Format, Survey Periods, Formats, Wording Changes Throughout • Changes by Format • Appendixes • Elements – Deleted, Optional & Other • Edits • Local ID Lookup • (Not covered: Staff Database, WDIS, details)

  3. Element Format • New format • Access • ADA compliant • Excel available • Description of change

  4. Survey Periods • No surveys added or deleted. • Survey 7 – send all ELL students who will take CELLA. • Survey Dates – see handout.

  5. Formats • Deleted three formats. • Department of Juvenile Justice Student Entry Assessment • Department of Juvenile Justice Student Exit Assessment • Exceptional Student Program • Six elements moved to Exceptional Student format.

  6. Wording Changes Made Throughout • “Vocational” changed to “Career and Technical Education” (CTE) • “Referral” changed to “Resultant”

  7. Career and Technical Education Student Course • Grade Level • Added 06-08. Submit for 06-12. • Added existing element – Career and Professional Academy Identifier.

  8. Career and Technical Education Teacher Course • No changes

  9. DJJ Student Entry and Exit Assessments • Formats deleted.

  10. Dropout Prevention Program Data • Deleted Teenage Parent Program – Birth Weight of Child • Element may be kept at local level but is optional.

  11. English Language Learners Information • No changes

  12. Exceptional Student • Six elements moved to this format from Exceptional Student Program format. • Exceptional Student Placement Status • Exceptional Student Referral Reason • Evaluation Completion Date • Exceptional Student Placement Date • Exceptional Student Eligibility Determination Date • Date of Consent for Evaluation

  13. Exceptional Student - Continued • Added new element - Exceptional Student 60-Day Exception. • Codes N, Y and Z.

  14. Exceptional Student Program • Format deleted. • Six elements moved to Exceptional Student format.

  15. Federal/State Compensatory Project Evaluation • Federal/State Project Area and Model • Deleted code 08 in positions 3-4.

  16. Federal/State Indicator Status • Added four new elements. • Bullied or Harassed – Disability • Bullied or Harassed – Race • Bullied or Harassed – Sex • School Related Arrest • Codes N, Y & Z for Bullied or Harassed. • Codes N & Y for School Related Arrest. • Deleted Career Academy Participant.

  17. McKay Prepayment Verification • FEFP Program Number • Added codes 101-103, 130 and 300 for Section 504 students.

  18. Prior School Status/Student Attendance • No changes.

  19. School Environmental Safety Incident Report • Drug Description • Added code N.

  20. Student Assessment • Also submit for all Advanced Placement and International baccalaureate Program exams. • Test Name – added values APT & IBP.

  21. Student Course Schedule • Reading Intervention Component • Added code E.

  22. Student Course Transcript Information • School Number, Where Credit Earned • Added code 9900. • School Year – Record Submission • Removed key field designation but it functions like a key field due to edit 30. • Course, State Subject Area Requirements and Course Substituted, State Subject Area Requirements • Added codes A1, BI and GE.

  23. Student Course Transcript Information - Continued • Added new element – Course Assessment Status • Codes A, B, C, D, E and Z. • Plan to add code F.

  24. Student Demographic Information • No changes.

  25. Student Discipline/Resultant Action • Incident, Date • No longer a key field. • Added new element - Zero-Tolerance: Expulsions • Codes N, Y and Z.

  26. Student End of Year Status • Deleted Career and Technical Education Academic Disadvantaged.

  27. Student Transportation • No changes

  28. Teacher Course • No changes.

  29. Title I Supplemental Educational Services (TI SES) • Deleted six elements. • TI SES – Achievement Goals – Reading/Language Arts • TI SES – Achievement Goals – Math • TI SES – Achievement Goals – Science • TI SES – Achievement Goals Mastered – Reading/Language Arts • TI SES – Achievement Goals Mastered – Math • TI SES – Achievement Goals Mastered – Science

  30. Appendixes • Revised wording in names or definitions. • Colleges (Appendix F) • Incident reporting (Appendix P) • Transportation membership category (Appendix U) • Revised course lists. • NCLB core courses (Appendix R) • Class size core courses (Appendix S) • AP, IB and AICE courses (Appendix V) • ELL FTE eligible courses (Appendix DD)

  31. Appendixes (continued) • Added tests and sub-tests. • Test Names (Appendix I) • Test Subject Content Codes (Appendix L) • Available later. • TI SES Service Providers (Appendix T) – available in September 2011. • CAPE Academies (Appendix Y). • 2010-11 codes replaced with 2011-12 codes. • Industry Certification Identifier (Appendix Z)

  32. Appendixes (continued) • Appendix deleted. • Class Size Average Algorithm for Grade Groupings (Appendix AA) • To be further revised. • Virtual Instruction Providers (Appendix CC) • New appendix. • Vaccine Status and Date (Appendix EE)

  33. Deleted & Optional Elements • Career Academy Participant • Career and Technical Education Academic Disadvantaged • Title I Supplemental Educational Services • Achievement Goals • Achievement Goals Mastered • Teenage Parent Program – Birth Weight of Child - Optional

  34. Other Element Changes • Health Examination, School Entry – added code V. • Career Pathways Student Participant – added to FASTER format. • Added Migrant Tracking use type to • District Number, Where Credit Earned • School Number, Where Credit Earned

  35. Edits • Changes to edits are listed in the comments embedded in the mainframe programs available at NWRDC.

  36. Local ID Look-up • Coming soon. • CICC menu at NWRDC. • Enter Student Number Identifier, Local to find the Student Number Identifier, Florida for a student.

  37. Contact Information • Ruth S. Jones, Ph.D. • Education Information Services • Ruth.Jones@fldoe.org • (850) 245-9577

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