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Preparing Your AmeriCorps Team

Preparing Your AmeriCorps Team For Disaster: Understanding COOP and the Inclusion of People with Disabilities. De Flounlacker Consultant, DPE & Paula Sotnik, NSIP. Our Focus. Vital Records/ Info. Tech. Logistics/Admin. Communications. People. Services/Supplies/ Products .

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Preparing Your AmeriCorps Team

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  1. Preparing Your AmeriCorps Team For Disaster: Understanding COOP and the Inclusion of People with Disabilities De Flounlacker Consultant, DPE & Paula Sotnik, NSIP

  2. Our Focus Vital Records/ Info. Tech Logistics/Admin. Communications People Services/Supplies/ Products

  3. Communications With Members & Staff Provide information to members about what to do during disasters; include in orientations & in-service meetings. Phone Trees or Call Down Lists Emergency Contact Info If phones are out of service, a pre-designated time & location to meet. With Your Organization’s Key Contacts & Your Host Site for Service After Hours & Emergency Contact Information Their COOP & your program’s role

  4. Vital Records Types of Records to Consider Program Data Member Information Grant Documentation Considerations Electronic data should be backed up routinely & stored off site Store records in fire-proof safe or cabinet. ALWAYS be mindful of confidential information.

  5. Logistics / Administration Access Information Office & secure data Payroll Alternate Office Location Easily accessed Outside of potential disaster area Go Kit – what should it contain?

  6. Services Alternative sites to conduct service Needs of those you serve may change Can you alter your way of doing business to help them? What steps have to be taken to do so. Funding implications? Host Site for Service Do they have a plan for changing the way they do business following a disaster?

  7. People Members & Staff Personal Preparedness Special Needs Obstacles to service & ways to mitigate Make a plan for fewer people You Are you prepared?

  8. Key Stakeholders Program Director Program Coordinator Member Host Service Site Contact Host Organization for Corps Human Resource Contact Disability Community Others?

  9. Local Resources Human Services Assistance Food Bank United Way Information & Referral Services (2-1-1) Centers for Independent Living Faith Based Organizations Volunteer Centers Disaster Information Local Office of Emergency Management (OES) American Red Cross Voluntary Organizations Active in Disasters (VOAD)

  10. COOP Resources Volunteer Florida - www.volunteerflorida.org/emergencymanagement/publications.html Miami Dade Emergency Management and the Alliance for Human Services- http://alliance4hs.org/COOP.WP.doc The NonProfit Roundtable of Greater Washington – www.nonprofitroundtable.org Grantsmanship Institute – www.grantsmanshipinstitute.com

  11. Semper Gumby! Remember… attitude, adaptabilityandflexibilityare the fundamental requirements for organizational survival. Source: University of Wisconsin, Green Bay Center for Organizational Studies, 2001

  12. Questions or Comments? Thank you! De Flounlacker flounlacker@gmail.com

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