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Today’s Agenda:

Today’s Agenda:. Updates : - New Role in PS: Communications Director - New eProcurement suppliers & Catalog Improvements - Improvement Projects Underway: Furniture, Copiers, Supplier Registration Form - Strategic Sourcing: Upcoming Projects &

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Today’s Agenda:

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  1. Today’s Agenda: Updates : - New Role in PS: Communications Director - New eProcurement suppliers & Catalog Improvements - Improvement Projects Underway: Furniture, Copiers, Supplier Registration Form - Strategic Sourcing: Upcoming Projects & Projected Savings for 2011 Spotlight Presentations: - Bank & Office Interiors - UW Sustainability Office News: - Business Diversity Program Events - New Federal Tax Requirements:1099 - New PAS Programming More Updates : - Electronic Reimbursement Project - Procard Update

  2. New: Communications Director Communications

  3. eProcurement Update eProcurement catalog improvements: - ABI: eInvoicing, custom quotes, standing orders, oligos - Bank & Office Interiors: eInvoicing, custom quotes - CDW-G: eInvoicing, custom quotes - Fisher Scientific: eInvoicing, custom quotes, oligos, alcohol approvals - Invitrogen: eInvoicing, custom quotes, oligos - Praxair: eInvoicing, standing orders, toxic gas approvals - Sigma: eInvoicing, custom quotes, oligosNew Catalogs in eProcurement! - Complete Office (federal small business) - Keeneys Office Products (State certified WBE) eProcurement

  4. Furniture Procurement Project Focus: to make furniture buying easier! • “Typicals” major items (chairs)likely to purchase • Supplierstop suppliers / flexibility • Web Design easier identification and navigation Improvement Projects

  5. Copier Project 1600 copiers on Campus! Goal – provide new purchasing approaches / options • Inclusive Process customer involvement • “Scoping” phase help create direction • Sourcing Event Improvement Projects

  6. Improvement Project: Supplier Registration Process HOW CAN YOU HELP? Refer suppliers to the “Information for Suppliers” web page. The most current version of the form will always be here. http://f2.washington.edu/fm/ps/info-for-suppliers What is it? LEAN project to review and improve the Supplier Registration Process Goals: • Reduce the complexity of the process • Reduce the time it takes to register a supplier • Provide a single place to submit the supplier information …oneplace …one way! ImprovementProjects

  7. 2011 SavingsMillions $ $225M Future Opportunities Potential Savings of $13M from University wide contracts $71M 2011 Commodities shown by % $71M 2011 Contracts Established $65M 2010 Contracts Established Strategic Sourcing $249M Existing Contracts -Patient care -IT goods & services -Life Sciences -Office supplies -Food -Janitorial supplies -Furniture -Industrial Gases -Consulting services -Patient care -IT goods & services -Life Sciences -Office supplies -Food -Janitorial supplies -Furniture -Industrial Gases -Consulting services

  8. Strategic Sourcing: Upcoming projects for FY 2011 Strategic Sourcing

  9. Supplier Spotlight: Bank & Office Interiors • Key UW furniture supplier • Contract extended through November 2012 • 1st furniture supplier in eProcurement • One of the first to implement custom quoting capability • Offer sustainable (green) furniture options Supplier Spotlight

  10. Bank & Office Interiors/Steelcase Team Bank & Office Interiors Account Management Sherry Napier Kevin Varney Customer Service Reps Colette Mica Anne Rogers Project Mgt/Operations Dan Imori/Senior PM Jesse Hansen/Lead Install MikhailDividian/Lead Install UWMC Steelcase Caroline Moore Jacquie Hartman Pamela Woodward Steelcase Design Partnership Barb Bushnell Julie Price Paula Vollers UW Information Contact: 206.768.3222 uwteam@bankandoffice.com Management Jeff Rospond Todd Fairweather Steve Turner B&OI Design Maria Smithwick Barbara Carnovale Maureen Lemon

  11. E-procurement Orders

  12. Around UW Campuses

  13. Lander Hall Pathways Privacy Wall

  14. Bothell Commons

  15. UW Medical Center Plaza Cafe

  16. UW Medical Center 3rd Floor Lobby

  17. Department of Anesthesiology

  18. PACCAR HALL

  19. Short List of Bank & Office/Steelcase Projects • William H. Foege Life Bioengineering & Genome • PACCAR Hall • Benjamin Hall Labs • Architecture Hall • Johnson Hall • Savery Hall • Guggenheim Hall • GerberdingCIDR Context Reconfigure • Gerberding Strategy Mgmt Context Reconfigure • Pediatric Dentistry, Sandpoint • Brain & Learning • UWMC Regional Heart Center • UW Tower – UWMC

  20. T H A N K Y O U ! !

  21. UW Sustainability Office Claudia Frere, Manager Office of Environmental Stewardship and Sustainability Sustainability

  22. Paper Conservation & Copier Initiative Need to reduce usage by 30% Need to use 100% recycled paper Review: • double-sided printing • printing instead of filing • generic toner • multi-purpose devices (MPD) • upgrade to energy efficient machines • “rightsizing” copiers/printers • the need for individual printers Sustainability

  23. Substitute House Bill 2287 Three components: Sustainability

  24. UW Paper Conservation Committee Paper Conservation Committee was formed in January 2010 and is sponsored by UW Finance and Facilities, and the UW Environmental Stewardship and Sustainability office Committee members include representation from the following: • UWMC Materials Management & HMC Purchasing • UW Procurement Services • UW Recycling & Solid Waste • UW Creative Communications • UW & UW Medicine IT Services • UW Bothell - Facility Services & Physical Plant • UW Tacoma - Finance & Administration • UW Faculty • UW Educational Outreach Sustainability

  25. Implementation Plan : 30% reduction in paper Sustainability

  26. Implementation Plan : 30% reduction in paper Sustainability

  27. Recycled Paper Measurement UW Recycling & Solid Waste Office& UW Environmental Stewardship & Sustainability Office Who will monitor the paper recycling rates? Sustainability HMC will need to develop a similar program.

  28. Questions or comments? Contact the Environmental Stewardship and Sustainability Office at sustainableuw@uw.edu SUSTAINABILITY

  29. Business Diversity ProgramUpdate for the Procurement Services Fall ForumSeptember 2010Chesca Ward, Business Diversity ManagerUW Business Diversity Program Diversity Opportunity Transparency Business Diversity

  30. Business Diversity Program Goals Business Diversity

  31. UW Spend with M/WBEs FY 2008: MBE: 0.67% WBE: 1.25% FY 2009: MBE: 1.56% WBE: 1.08% FY 2010: MBE: 1.04% WBE: 0.70% Business Diversity Source: 2008. 2009, 2010 MWBE Performance Reports

  32. Connecting with Suppliers • eProcurement • Keeney’s Office Products • Excel Gloves • Recent Events • Catering for Events (August 11th )Information is available on the BDP website • Business Diversity Supplier Fair (December 9) • ProCard Purchases • Diverse Vendor Search • Available on BDP website Business Diversity

  33. Contact BDP Chesca Ward, Business Diversity Manager qsw@uw.edu (206) 616-3741 http://www.washington.edu/admin/bdp/ http://f2.washington.edu/fm/ps/ Business Diversity

  34. PAS Reports Project • Goal: • Provide visibility into the PAS data by use of a Web Based Business Intelligence Reporting Tool • We are looking for volunteers to help gather requirements • Interested??? Contact David Wright (djwright@uw.edu) or call 616 -7076 PAS Reports • Example: ‘Invoice Status by Department’ report

  35. New Federal Law: 1099 Reporting • New Federal law requires 1099 reporting for all goods and services purchased starting in 2012 1099 Reporting

  36. New PAS Programming: • Starting September 22nd, you will have the ability to update the "department contact" on PAS POs  PAS Programming • Step-by-Step Instructions are online:http://f2.washington.edu/fm/ps/change-dept-contact

  37. Electronic Reimbursement Project • Team consists of central office staff and several customers to come up with a recommendation for using an eFormfor reimbursements. ElectronicReimbursement

  38. ProCard Update ProCard Update

  39. We will be available for questions for the next half hour- If you did not receive the presentation materials – email donnaand@uw.edu

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