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SCLS Administration and Consulting Services 2016 Budgets

SCLS Administration and Consulting Services 2016 Budgets

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SCLS Administration and Consulting Services 2016 Budgets

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  1. SCLS Administration and Consulting Services2016 Budgets • In 2015 SCLS achieved its goal of eliminating dependency on contingency funds to balance the SCLS budget. • The goal in 2016 is to continue to maintain the overall SCLS Administration and Consulting Services budgets at a consistent level that maximizes service to our members while minimizing any potential impact on member fees. • In 2015, SCLS increased the amount of state aid contributed toward shared Technology Services, in an effort to offset increases in general operating costs in those budgets. In 2016, SCLS will maintain that increased level of contribution, while maintaining a balanced budget.

  2. Budgeted use of contingency funds • 2011 Budget: $305,578 • 2012 Budget: $281,064 (reduction of $24,514) • 2012 Midyear: $191,420 (reduction of $89,644) • 2013 Budget: $172,663 (reduction of $18,757) • 2013 Midyear: $169,663 (reduction of $3,000) • 2014 Budget: $136,545 ($80,723 general, $55,822 Technology) • 2015 Budget: $0 general, $26,648.65 Technology Each subsequent budget adjustment has included the goal of reducing SCLS’ dependency on contingency funds to balance the budget. SCLS reached its goal in 2015 to eliminate the need for contingency funds to balance the budget.

  3. Administration and Consulting Services Budget Highlights Areas of savings: • Online Content and Memberships (-$4,751) due to reduction in digital media buying pool contribution • Printing Supplies (-$500) • Meeting Supplies (-$500) • Supplies (-$1,000) • Telephone (-$100) • Board Travel (-$1000) • Bookkeeping (-$500) • Computer Hardware and Supplies (-$105.34) Total Savings: $8,456.34

  4. Administration and Consulting Services Budget Highlights Areas of cost increases: • Out of System Interloan ($1061.43) due to WISCAT fees/RLL • Admin/Consulting Staff Salaries/Benefits ($6,442.48) scheduled step increases – reduction in insurance expenses (+$8,503.88 salaries, +$649.97 FICA, +$595.30 WRS, -$3,306.67 decrease in insurances) • Professional Materials ($500) • Member Library Professional Development ($1,000) possible addition of Randolph • Youth Literacy Supplements ($1,043) with increased flexibility on how to spend these funds, projecting participation by all members • Special Needs Materials ($500) • Facility HQ ($1,930.52) due to rent escalator of 3%. This increase would have been higher but we found savings in utilities and janitorial to help offset that increase. • FSA Admin Fees ($60) • Legal Fees ($2,700) to provide free legal services to members Total of Cost Increases: $15,237.43

  5. Administration and Consulting Services Revenue Overall, the SCLS revenue sources will remain fairly constant in 2016, with the exception of State Aid income projected and WLA rent: • State Aid Income: Projected to increase $5,200 (due to possible addition of Randolph) • WLA Rent: Increasing $936.43 Total increase in revenue projected for 2016: $6,136.43

  6. Administration and Consulting Services Summary Total Savings: $8,456.34 Total Cost Increases: $15,237.43 Total Increase in Revenue: $6,136.43 Net Change: $644.66 The Administration and Consulting Services overall budget will remain fairly constant in 2016. .

  7. General Carryover Fund Planned use of General/Delivery Contingency funds in 2015 include: • CW commercials ($4,800) • 20 Delivery Carts ($6,620) • Meeting Room Chairs ($4,000) • Desk Equipment ($5,000) This will leave the General/Delivery fund at a starting 2016 balance of approximately $841,660. Planned use of General/Delivery Contingency funds in 2016 include: • Delivery Van ($30,000) • 20 Delivery Carts ($6,620) This will leave the General/Delivery fund at an ending 2016 balance of approximately $805,000. • $500,000 of general fund must be maintained to cover outstanding liabilities • $305,000 may be allocated to areas of funding need