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Host Nation Business Advisor (HNBA) Brief

Host Nation Business Advisor (HNBA) Brief. Joint Contracting Command - Iraq. HNBA Team. Agenda. HNBA - Responsibilities Where are We Iraqi First Program Contracting Basics Sources for obtaining solicitations Registration & Forms The Solicitation Regulations

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Host Nation Business Advisor (HNBA) Brief

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  1. Host Nation Business Advisor (HNBA) Brief Joint Contracting Command - Iraq HNBA Team

  2. Agenda • HNBA - Responsibilities • Where are We • Iraqi First Program • Contracting Basics • Sources for obtaining solicitations • Registration & Forms • The Solicitation • Regulations • Uniform Contract Format (UCF) • Forms SF1449 & SF1442 • Solicitation Questions • Response Deadline • Amendments • Responsive and Responsible Proposals • Discussions After Submission of Proposal • Evaluation Criteria • Helpful Hints • Electronic Funds Transfer (EFT) • Payment Process Chart • Standard Steps for EFT Payment • EFT – Capable Iraqi Banks • EFT – Data Sheet & Benefits • Time Line • Defense Base Act (DBA) Insurance • Where/To Whom Does DBA Apply? • What does DBA do • Additional information • DBA Points of Contact • DD250 • Quotations, Invoices & Delivery Documents • Business Ethics • Questions

  3. HNBA Responsibilities • Interface with local Iraqi Government leaders • Conduct monthly vendor training: • Contracting basics for vendors • Joint Contingency Contract System (JCCS) database registration and forms • Electronic Funds Transfer (EFT) • Defense Base Act (DBA) Insurance • DD Form 250 • Quotations, Invoices & Delivery Documents • Business Ethics • Iraqi owned business verification • Translation • Regional Contracting Center (RCC)/HNBA command policy implementation • Support RCC Chief • HNBA’s have ABSOLUTELY NO CONTROL or INFLUENCE in selecting vendors for contract awards

  4. Mr. Zaid Al-Hassak HNBA RCC Kirkuk zaid.hasaak@krab.centaf.af.mil DSN: 318-444-2857 Cell: 07706651122 Mr. Jasim Al Sarraf HNBA RCC Balad hnbabalad@yahoo.com DSN: 318-433-2537 Cell: 07905252985 Mr. Laith Mohammed HNBA RCC Mosul oss.laith@googlemail.com DSN: 318-821-966 Cell: 07703983281 Dahuk Tall Afar SYRIA Irbil MAJ Kerry Clements (Head of the Program) DSN: 318-239-8525 Commercial: 703-544-6504 Cell: 914-822-9114 Kerry.clements@pco-iraq.net Kerry.clements@s-iraq.centcom.smil.mil Mosul Mr. Adeeb Saleh RCC Tikrit rcc.tikrit.hnba@gmail.com DSN: 845-6304 Cell: 0770 853 1600 Sulaymaniyah Kirkuk Bayji Mr. Ahsan J. Zaiyouna HNBA RCC Taji ahsan.zaiyouna@iraq.centcom.mil DSN: 318-834-3878 Tikrit Mr. Ali Al-Hathaf Senior HNBA JCC-I (IZ) ali.alhathaf@pco-iraq.net DSN: 318-852-1815 Cell: 07904283988 Husaybah Samarra Hadithah IRAN Balad Diyala Ramadi Mr. Haider Hadi HNBA RCC Fallujah Haidar.Hadi@mnf-wiraq.usmc.mil DSN: 318-3405-380 Cell: 07902338671 Al Asad Tanif Mr. Sam Kafil HNBA RCC Baghdad sam.kafil.nzl@iraq.centcom.mil DSN: 31-822-8189 Cell: 07904583741 Taji Baghdad Fallujah Ar Rutbah N. Babil JORDAN Karbala Mr. Ray Ishaq HNBA TWR (IZ) ray.ishaq@pco-iraq.net VOIP: 703-544-1530 Cell: 07901907786 Al Kut Dr. Ali Al-Khaalidi HNBA MSD (IZ) alialkhaalidi@gmail.com DSN: 318-852-1833 Cell: 07906641329 An Nukhayb Najaf/Kufah Al Amarah Diwaniyah As Samawah Mr. Abbas Khan HNBA RCC Victory Abbas.khan@iraq.centcom.mil DSN: 318-822-4722 Cell: 07904402137 Nasiriyah Qurnah Samawah Tallil Basrah Umm Qasr Safwan SAUDI ARABIA Mr. Mohammad Ali HNBA RCC Echo sharamoh@yahoo.com DSN: 302-242-0926 Cell: 07801052902 KUWAIT Mr Mustafa Salman HNBA RCC Delta salman.mustafa@iraq.centcom.mil DSN: 318-822-9924 Cell: 07805029548 Mr. Hussain Hussain HNBA RCC Talill hussain.hussain@tlab.centaf.af.mil DSN: 318-833-2028 Cell: 07803170147 Dr. Imran Farid HNBA RCC Basrah rccbasrah.hnba@gmail.com DSN: 318-858-1426 Cell: 07904283983 Kuwait City

  5. Iraqi First Program Joint Contracting Command - Iraq HNBA Team

  6. Iraqi First Program Purpose of the program: To promote and develop the capacity of the Iraqi economy thru greater utilization of Iraqi vendors in fulfilling coalition requirements Objective: Provide a dramatic transformation of procurement practices to maximize Iraqi awards

  7. Iraqi First Program MNF-I / JCC I/A - Contracting Strategies Support for the Iraqi First Program started at the top with General Casey! Goal • Assist Iraq to transition to a vibrant self-sustaining free market economy • Shift towards Direct Contracting • Consider positive impact on Iraqi economy • Iraqi ownership of firm • Iraqi participation in contract performance • Employment of Iraqi citizens • Use of Host Nation Business Advocates (HNBA) MNFI Commanders Contracting Officers will make every reasonable attempt to award to Iraqi Firms

  8. RCC Mosul RCC Kirkuk RCC Tikrit Salah Al-Din RCC Balad RCC Taji RCC Baghdad TWR MSD RCC Taji RCC Fallujah RCC Victory Babil Camp Delta RCC Echo RCC Tallil RCC Basrah Camp Bucca Iraqi First Economic Impact By Province (01 AUG 07 – 30 APR 08) It is my intent to leverage all of this command’s activities and resources, including contracting, to provide increased opportunities for economic expansion, entrepreneurship, and skills training for the people of Iraq. -David H. Patraeus, General, USA, Commanding Iraqi First Program Policy Memorandum, March 2007

  9. Contracting Basics Joint Contracting Command - Iraq HNBA Team

  10. Sources on the Internet There are several sources for obtaining tenders from the US Government • Rebuilding Iraq • http://www.jccs.gov/olvr • Federal Business Opportunities • http://www.fbo.gov/

  11. Joint Contingency Contracting System (JCCS)

  12. Web Site: JCCS Help and Training Visit www.jccs.gov/olvr Select Help and Training any time if you have a problem

  13. Web Site: JCCS Register Your Company Visit www.jccs.gov/olvr Register your company OR LOGON (if you’re registered)

  14. Web Site: JCCS Register Your Company Select “Next” to continue with registering your company

  15. Web Site: JCCS Register Your Company Fill the required information for the Company Please fill out each box completely Select Save to Save information n

  16. Web Site: JCCS Do the Services & Identification Codes Choose the type of services you want to provide Fill out the details of the Jinsia, planning & trade ministry then press Save

  17. Web Site: JCCS Do Classification Codes Press on Search and a window will pop up offering more choices to be saved, then other choices can be selected and saved

  18. Web Site: JCCS Do Classification Codes You can choose several specialty fields, more pages are available offering various fields After you choose the first option you must Save it

  19. Web Site: JCCS Register Your Company Fill the required information for POC Select Save to Save information n

  20. Web Site: JCCS Search for Solicitations Search for Solicitation

  21. Web Site: JCCS Search for Solicitations Press the Search with no option selected will list all available Solicitations on the System

  22. Web Site: JCCS Search for Solicitations Search Solicitations by: Title or Number

  23. Web Site: JCCS Search for Solicitations Search Solicitations by: Classification Code or Province

  24. Web Site: JCCS Search for Solicitations Search Solicitations by Sector/RCC Search Solicitations by Close Date

  25. Web Site: JCCS Search for Solicitations Search for Open Solicitations in Baghdad Specify the range for Closing Dates Click on the Solicitation to select it Number of pages

  26. Web Site: JCCS Search for Solicitations Information about the Solicitation Information about Province, Close and Award date

  27. Registration & Forms

  28. Registration & Forms After the registration of the vendor in the web site (www.jccs.gov/olvr) we need the following document to approve vendors application As defined by Major General Scott memorandum regarding the Iraqi-Owned Business definition 1 – Registration With Ministry of Trade

  29. Registration & Forms 2 – First Co-Operation Meetings Papers

  30. Registration & Forms 3 – New Iraq Jenssya or the Passport copy

  31. Registration & Forms 4 – Application form we send to you.

  32. Solicitations (The Solicitations is not a contract)

  33. Solicitations Regulations The Joint Contracting Command – Iraq/Afghanistan (JCC-I/A) uses the following regulations. All clauses referenced within the solicitation or resulting contract are taken from one of these regulations Note: Please use these web links as a tool to familiarize yourself with the Governments regulations • Federal Acquisition Regulations (FAR) • http://www.acquisition.gov/comp/far/index.html • Defense Federal Acquisition Regulation Supplement (DFARS) • http://www.acq.osd.mil/dpap/dars/dfars/html/current/tochtml.htm • Army Federal Acquisition Regulation Supplement (AFARS) • http://farsite.hill.af.mil/VFAFAR1.HTM

  34. Solicitations Business Relationships • Contracting Officer (the person who signs the award document) • Provides direction for work to be performed. • Contact him during the Solicitation (awarding) time. • May direct changes to the scope of work in the contract. It is recommended that the contractor first obtain a modification to the contract • Contracting Officer’s Representative (COR) • Provides direction for work to be performed. • Contact him during the after the Solicitation (awarding) time. • May not direct changes outside the scope of work in the contract • Have the approval of the Contracting Officer’s before carry any work outside the scope of the SOW. Performance • Compliance with Statement of Work (SOW) • Successful or unsuccessful performance is evaluated for future contract awards Always communicate in writing!

  35. Solicitation Process KO posts a solicitation on JCCS website Vendor searches for solicitations on JCCS website 1 2 KO receives quote from vendor (can post or e-mail) 4 3 Vendor submits quote to KO (can post or e-mail) KO has verify top 3 quotes 5 - Solves the vendor rotation issue - Increases competition - Removes bias from the selection of competition - Meets the CG's intent 6 HNBA verify Business Legitimate 7 KO awards contract

  36. Solicitations Uniform Contract Format (UCF) The contract provisions in Parts I, II, and III of the Uniform Contract Format (UCF) will constitute a complete contract except for the prices or costs and fee in Part B. The offeror must fill out Part B when the offer is submitted. Solicitations for basic contracts, as well as solicitations on existing contracts must be in the following order: Once a contract has been awarded, sections A-K of the solicitation will become a part of the basic contract, while sections L & M will not be part of the resulting contract, but will remain in the pre-award documentation (L) Provides instructions to contractors on how to submit their proposal (M) Identifies how the contractor’s proposal will be evaluated For more information on the UCF, visit: www.uscourts.gov/procurement/Appendix_A.pdf

  37. Solicitations Solicitation/Contracts/ Order for Commercial/Supplies Items -- SF 1449 Please Complete Blocks 12,17,23,24,& 30 Discount Terms (Government discounts your total amount by a certain percentage if paid within the specified time that you indicate here). * 17a. Contractor/Offeror (Your Name, Company Information, e-mail & Telephone Number, { if you are a Iraqi based business then you don’t need a Code & Facility Code}) * 17b. Check if address is different * 23. What is the Unit Price * 24. Amount (total amount) * 30a. Signature of Offeror/Contractor * 30b. Name and Title (Position in Company) of Signer ( individual responsible) * 30c. Dated Signed (must be filled in)

  38. Solicitations • Solicitation/Contracts/ • Order for • Commercial/Supplies • Items – SF 1449 (continued) Blocks 23 & 24 Continue Government Use Only (Do not enter anything in this section)

  39. Solicitations Solicitation, Offer, and Award -- SF 1442 Complete Blocks 14-20 (Please see next slide) * 14. Print; Name, Company Address and e-mail of your company * 15. Telephone NO (Include area code) * 16 Remittance Address (Where to send payment) -- Include only if different than Item 14 * 17. Indicate the number of calendar days that the total Price will remain in effect * 18. This is not required, please leave blank * 19 Acknowledgment of Amendments – During the bidding process amendments (RFP Changes) are sometimes executed. If so, please note amendment number and date for each change Check the web-site daily in order to acknowledge any changes to the RFP. * 20a. Name and title of person authorized to sign offer (Type or Print) *20b. Signature *20c. Offer Date

  40. Solicitations Solicitation, Offer, and Award SF 1442 Construction, Alteration, or Repair Government Use Only (Do not enter anything in 1-13)

  41. Solicitations SF 1449

  42. Solicitations • Section B - Products or Services and Prices / Costs • Identifies the products or services required • Ensure you understand the description of the requirement • References are often made to the Statement of Work (SOW) or Performance Work Statement (PWS). Read these • Use two decimal places for dollar values • All proposals are to be submitted in US Dollars • Verify all calculations • Do not round values in the ‘Amount’ column

  43. Solicitations • Section C - Description / Specifications / Statement of Work • Statement of Work (SOW) • FAR 8.405-2(b) All Statements of Work shall include the work to be performed; location of work; period of performance; deliverable schedule; applicable performance standards; and any special requirements (e.g., security clearances, travel, special knowledge). To the maximum extent practicable, agency requirements shall be performance-based statements (see Subpart 37.6) • Performance Work Statement (PWS) • Describe the work in terms of the required results rather than either “how” the work is to be accomplished or the number of hours to be provided (see 11.002(a)(2) and 11.101) • Enable assessment of work performance against measurable performance standards • Rely on the use of measurable performance standards and financial incentives in a competitive environment to encourage competitors to develop and institute innovative and cost-effective methods of performing the work • The SOW covers the work requirements and in conjunction with applicable performance/design requirements contained in specifications is used for contractual agreements • Thoroughly read Section C of the solicitation

  44. Solicitations • Section D - Packaging and Marking • Identifies special packaging and marking requirements for delivery of products • Section E - Inspection and Acceptance • Identifies inspection criteria for products being delivered or services being performed • Identifies whether a Quality Assurance Plan is required • Section F - Deliveries or Performance • Identifies the period of performance, place of performance, and location for deliveries. • Delivery on time is very important for us; the speed in delivery we like and the late delivery we don’t. • Section G - Contract Administration Data • Points of contact for the contract. • Payment office and Invoicing instructions • Section H - Special Contract Requirements • Special provisions required in the contract • It is very important to read and understand these requirements

  45. Solicitations • Section I - Contract Clauses • This section includes the clauses required by the federal and agency regulations mentioned earlier • Clauses are incorporated • in full text – the entire clause in included in the solicitation • by reference – only the clause number and title are included in the solicitation • It is the responsibility of the contractor to understand all clauses in the solicitation, whether it is in full text or by reference. Ask for clarification from the Contracting officer if there is something you don’t understand.

  46. Solicitations • Section J - List of Attachments • Lists all attachments included in the solicitation • Section K - Representations and Certifications, and Other Statements of Offertory • The contractor is required to complete this section and submit with their proposal • The contractor is providing representations and certifications about their company. • Have they been debarred • Company size • etc. • SectionL - Instructions, Conditions, and Notice to Offerors • Provides instructions to contractors on how to submit their proposal. • It is important for all contractors to read this section. • Make sure you understand this section very well and read it more than once. • Section M - Evaluation Factors for Award • Identifies how the contractor’s proposal will be evaluated

  47. Solicitations • Solicitation Questions • Section L of the solicitation will normally provide a deadline for submitting questions. The responses will be provided in an amendment to the solicitation • What should you ask • Do you understand the requirement • Does something not make sense • Do you feel something is missing from the requirement • If you do not understand, ask the question to the Contracting Officer.

  48. Solicitations • Response Deadline • The response deadline is identified in block #8 of the SF 1449 and block #13a of the SF 1442 • Section L of the RFP may also indicate the response deadline • Section L will indicate where to submit your proposal • Submit your proposal on time. Do not be late. • The electronic copy (through email) needs to be submit to the Contracting Office 24 Hours before the Deadline; the hardcopy needed to be with us on the deadline. • Amendments • Be aware of amendments to the solicitation. Amendments may • Change the response deadline • Change other provisions within the solicitation • Check each of the sources from which you obtained the solicitation to ensure an amendment has not been issued. • ** Even if it’s the day before the solicitation is due, check it out

  49. Electronic Fund Transfer (EFT) (JCC-I Support Banking in Iraq)

  50. Electronic Fund Transfer (EFT) Electronic Fund Transfer (EFT)- Capable Iraqi Banks Choose the Bank which suit your business (and your needs)

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