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FY2010-2011 Community Agency Partnership Program

FY2010-2011 Community Agency Partnership Program . Purpose. The Board of County Commissioners desires to supplement programs that reduce poverty among Alachua County citizens. Amount. $800,00 - $1 million. Eligible to Apply. 501(c) (3) status Physical address in Alachua County

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FY2010-2011 Community Agency Partnership Program

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  1. FY2010-2011 Community Agency Partnership Program

  2. Purpose The Board of County Commissioners desires to supplement programs that reduce poverty among Alachua County citizens.

  3. Amount $800,00 - $1 million

  4. Eligible to Apply • 501(c) (3) status • Physical address in Alachua County • Active status w/State • Food, health care or housing/utilities program • Reduce poverty

  5. Characteristics of Grant • Independent Contractor • One-year: Oct 1 – Sept 30 • Reimbursable: mid-Jan

  6. Applications • Unlimited number • Amount up to total

  7. Critical Element Partnerships

  8. Program Funding Categories • Food • Health Care • Housing/Utilities

  9. Health Care • Physical or Dental • Diagnostics and medications allowed • Mental health, substance abuse, vision care and eyeglasses not permitted

  10. Housing/Utilities • Significantly limited ability to acquire or maintain • Provide shelter or housing or payment assistance, such as rental assistance or down payment • Assistance w/payment or reduction of utilities

  11. Housing/Utilities • Housing must be acquired/attained/maintained within the grant period • Referral, representation, treatment or detention not permitted

  12. Food • Significantly limited ability to acquire food for own consumption • Deliver/provide food, food-growing or food preserving • Not a snack program • See Addendum #1 for Best Practices

  13. Performance Measurement Measures Effectiveness • Clarifies program purpose • Documents results • Financial Accountability

  14. Logic Model • Communicates program value • Clarifies results • Identifies key elements to track • Clarifies program premise • Improves planning and performance

  15. Logic Model Schematic INPUTS ACTIVITIES OUTPUTS OUTCOMES

  16. Logic Model Schematic MEASUREMENT TOOL OUTCOMES INDICATOR SAMPLING TYPE & SIZE FREQUENCY& SCHEDULE OF DATA COLLECTION

  17. “If this, then that…” • “If we have these Inputs/Resources, then we can conduct these Activities.” • “If we conduct these Activities, then we will produce/deliver these Outputs.” • “If we produce these Outputs, then we will achieve these Outcomes.”

  18. InputsWhat Resources are Needed to Run the Program? • Staff (Social Worker, Volunteer Coordinator, Admin Asst) • Volunteers • Facilities • Equipment • Materials • Supplies • Partners/Collaborators

  19. ActivitiesWhat Services Will Be Provided by the Inputs?What Must be Done to Achieve Results?

  20. Unduplicated Clients/Participants: • Individual receives multiple services = 1 • Individual receives one service multiple times = 1

  21. OutputsHow Many Served (Unduplicated) by How Much Service? • Number of meals served? • How many pounds of food? • Number of clients/participants served? • Number of classes taught? • Number of attendees?

  22. Outcomes Must Be: • Realistic • Achievable • Measurable

  23. OutcomesWhat Difference Will be Made in the Clients’ or Participants’ Lives? • New knowledge • Increased skill • Changed attitude • Improved condition • Maintenance of current status

  24. Examples of Outcomes(Increased, Decreased, Maintained, Reduced, Expanded) • 95% will experience decreased incidences of seizures • 100% increased knowledge of nutrition • 80% avoid out-of-home placement

  25. “We will know, by…” • Indicator – “We will be able to know the progress of an Outcome by…” • Measurement – “We will track our Indicators through/by…” • Sampling – “We will apply our Measurement Tools to …” • Data Collection – “We will utilize our Measurement Tools…”

  26. IndicatorsWhat Can Be Observed to Indicate the Status of a Client’s/Participant’s Progress on an OUTCOME? 1.A) % of participants entering program who obtain permanent housing and stay in permanent housing for at least 6 months B) % of participants graduating from program who obtain permanent housing and stay in permanent housing for at least 6 months 2. A) Grooming and hygiene B) Physical activity level 3. A) # of job interviews B) Full-time employment

  27. Measurement Tool/Approach How are the INDICATORS going to be measured? • Housing lease • Landlord report • Staff Observation Form • Client Interview • Written Assessment • Employer pay stubs

  28. Written Assessments/Questionnaires • What do you need to know? • Will the respondent understand? • Will respondent want to answer the question? • Will the wording skew the answer?

  29. Questionnaires • Brief • “Survey”, rather than “test” • Self-report v. Interview

  30. Sampling Large populations that do not include Case Management Services or Training/Instruction

  31. Sample Size • Size = Quality • Generalizations • 100% for Case Management or Training

  32. Random/Simple Sampling • Best and simplest • Equal opportunity • Pure chance

  33. Systematic Sampling • Large population • Every nth person • Does not include case management or training

  34. Data Collection Frequency & Schedule • Pre & Post Instruction/Event • Monthly • Quarterly • Weekly

  35. Schedule K-1 Food-Growing Program

  36. Schedule K-2

  37. Summary of Key Elements • Program Planning • Collaboration of Resources • Sound Performance Measurement • Budgeting

  38. Budget • Planned out • Clearly stated • Clearly justified

  39. Helpful Hints • Remember evaluators may have never heard of your agency or program • Get to the point, but thoroughly • Length does not equal quality • Relevant information • Compile the application packet according to instructions • User-friendly

  40. Helpful Hints • Review all (written and oral) Scoring Criteria information • Do not count on being able to find parking close to the Admin building

  41. Application Packet • Binder or Folder w/Agency, Program Name & RFA Number on outside • Separate app’s for individual programs • Compile according to instructions

  42. Application Binders/Folders • 1 Original, 9 Copies • Sealed box or envelope • Labeled “11-198:CAPP RFA”

  43. RFA Questions • No questions accepted past midnight, Sunday, May 9, 2010 • Final addendum will be issued and posted online by Wednesday, May 12, 2010

  44. Addenda • Contains answers to all questions • Any Changes • Any Additions • Print, sign and date • Include in application packet

  45. Due Date & Time • Wednesday, May 19, 2010 • Time stamp no later than 5:00 p.m. • Doors close at 5:00 p.m.

  46. After Submittal • CAPP Mgr screening • CAPP Review Board • County Attorney’s Office • Qualified List

  47. Advisory Board • Evaluation of written • Oral Presentation evaluated • Funding percentage category • Recommendations by consensus • August 3 at 1:30 Presentation to BoCC

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