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Magical RFID Tracking System for School Assets: Unlocking Efficiency in Polk County School District

Explore the potential of RFID technology in asset tracking for educational institutions. Discover benefits, processes, and stakeholder considerations for implementing a cutting-edge system. Dive into the basics, components, and costs of RFID for optimized asset management. Join the conversation on leveraging RFID in a school environment to streamline operations and enhance audit effectiveness. Connect with experts and learn how to propel your school district forward with innovative tracking solutions.

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Magical RFID Tracking System for School Assets: Unlocking Efficiency in Polk County School District

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  1. WELCOMEto RFID FOR FIXED ASSETS A MAGICAL TRACKING SYSTEM WAYNE HART ACCOUNTING ANALYST POLK COUNTY (FL) SCHOOL DISTRICT SASBO-FASBO 2008 ANNUAL CONFERENCE ORLANDO, FLORIDA

  2. RIGHT NOW, A COSTLY OPTION, BUT … • Acquire knowledge • Watch trends • Seek opportunities

  3. BACKGROUND AGA Technology Trends Florida School Business Official Polk County School District Visited St. Johns County S.D. Met with Flagler County S.D.

  4. INFO SOURCES www.aga.org wayne.hart@polk-fl.net Joe Outlaw (outlawj@stjohns.k12.fl.us) Donna Wright(WrightD@flagler.k12.fl.us)

  5. RFID BASICS Definition System Different from bar codes

  6. OVERVIEW MASTERRECORD FILE RFID TAG READER/ PDA

  7. EXAMPLES Day-to-day Retail Government Source: isp-planet.com & rfidXchange

  8. BENEFITS Processing efficiencies Audit frequency Theft deterrent

  9. THINK ABOUT Costs Re-engineering Perceptions

  10. STAKEHOLDERS Finance Information Technology School Administration

  11. BASIC COMPONENTS PDA Reader Middleware Tags

  12. OVERVIEW MASTERRECORD FILE RFID TAG READER/ PDA

  13. SYSTEM AT WORK • Tag applied • Downloads • Portable reader • Uploads

  14. OVERVIEW MASTERRECORD FILE RFID TAG READER/ PDA

  15. SAMPLE TAGS

  16. SAMPLE TAGS . . . INSIDE SCOOP

  17. PDA/READER

  18. READER

  19. READER . . . ANOTHER VIEW

  20. SUGGESTIONS • What if . . . why not? • Test Pilot . . .

  21. DISTRICT TEAM • FINANCE • TECHNOLOGY • SCHOOL ADMINISTRATORS

  22. LOCATION…LOCATION…LOCATION • SERVER • WORKSTATION • TAGS • READERS

  23. GET THE BALL ROLLING • Define what you need • Request professional services • Competition • Test Pilot

  24. DEFINE DISTRICT NEEDS • EXISTING EQUIPMENT • INTERFACING • TAG LIFE • PORTABLE DEVICES

  25. RFP Internal Expertise Competitive bidding Fine tune

  26. SCHOOL ENVIRONMENT—RFID TAGS • LOCATION • BATTERY LIFE • INSTALLATION

  27. SCHOOL ENVIRONMENT--READER • SIGNAL INTERFERENCE • OVERLAPPING SIGNALS

  28. SCHOOL ENVIRONMENT--PDA • Back-up • Storage • Ergonomics

  29. AUDIT CONSIDERATIONSSCHOOL ENVIRONMENT Rules & Reg’s Internal Control Room Location

  30. COSTS • Tags • Software license • Readers • PDA • Maintenance

  31. THINKING AHEAD . . . • Acquire knowledge • Watch trends • Seek opportunities

  32. BENEFITS FOR A SCHOOL ENVIRONMENT • Minimize interruptions • Completion timeframes • Remove audit constraints

  33. IN SUMMARY • TECH BASICS • YOUR TEAM • COSTS • BENEFITS • IMPLEMENTATION

  34. FOR MORE INFO wayne.hart@polk-fl.net Joe Outlaw (outlawj@stjohns.k12.fl.us) Donna Wright(WrightD@flagler.k12.fl.us)

  35. HAVE A GREAT REST OF THE CONFERENCE!

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