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Grip-it PUBLICITY GUIDELINES for APPROVED SUBPROJECTS Participants Seminar – September 2006

Grip-it PUBLICITY GUIDELINES for APPROVED SUBPROJECTS Participants Seminar – September 2006. Manuela Fischanger Responsible for Component 4 – Info and Pubblicity. Contents. Publicity rules Basic rules for communication Contacts. - 16.02.2006. 1. Publicity rules. Legal Base.

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Grip-it PUBLICITY GUIDELINES for APPROVED SUBPROJECTS Participants Seminar – September 2006

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  1. Grip-it PUBLICITY GUIDELINES for APPROVED SUBPROJECTS Participants Seminar – September 2006 Manuela Fischanger Responsible for Component 4 – Info and Pubblicity

  2. Contents • Publicity rules • Basic rules for communication • Contacts - 16.02.2006

  3. 1. Publicity rules Legal Base Commission Regulation (EC) No. 1159/2000 on information and publicity measures to be carried out by the Member States concerning assistance from the Structural Funds(OJ L130 of 31.05.2000) Council Regulation (EC) No. 1260/1999, Article 46laying down general provisions on the Structural Funds (OJL161 of 21 June 1999)

  4. 1. Publicity rules Legal Base • These regulations: • Establish communication as core task, strategically as important as other management activities. • State that communication measures should be programmed, structured, reported and evaluated • State aims of communication, essential target groups and message content • Define set of obligations to be met!

  5. 1. Publicity rules Obligations/Tasks • Inform general public about the role played by the Community concerning assistance and its results. • Increase public awarenessand transparency regarding the regional policy activities of the EU. • Create coherent pictureof the assistance across all Member States involved. • Show programme fundswhich are taken up and used as effectively as possible • Convey reasons for fundingand results achievedby the Structural Funds.

  6. Responsibilities 1. Publicity rules • Communication is clearly at the heart of any INTERREGIIIC project. • In particular since INTERREG IIIC projects are essentially based on exchange and dissemination of experience, including dissemination of activities and results to a wider European audience • Proactive communication is clearly a prerequisite forany successful project implementation

  7. 1. Publicity rules Monitoring Communication will be part of reporting duties, once your sub-project is up and running. You will report about your related activities and results and thus send us, for instance: publicity plans, press releases, brochures, any other publications, published articles, reports about website development and updates as well as user statistics (hits), statistics on target audiences reached (e.g. through events or mailings), etc.

  8. Some Rules 1. Publicity rules „Publications (such as booklets, leaflets and newsletters) about regional assistance part-financed by the Structural Funds shall contain a clear indication on the title page of the European Union‘s participation and, where appropriate, that of the Fund concerned as well as the Community emblem [...]“ * This does also apply for electronic media (websites,databases) or audio-visual material !

  9. Some Rules 1. Publicity rules „The organisers of information events such as conferences, seminars, fairs and exhibitions in connection with the implementation of operations part-financed by the Structural Fundsshall make the Community contribution to these assistance packages explicit by displaying the European flag in meeting rooms and using the Community emblem on documents.“

  10. Publicity requirements 1. Publicity rules Sub-project websites should contain links to: • Grip-it website (www.grip-it.info) • Regional partners websites • Interreg 3C website (www.interreg3c.net)

  11. Publicity requirements 1. Publicity rules Any relevant project documentation should display on their title page: • The INTERREG IIIC East logo • The EU emblem including the text:„Project part-financed by the European Union“ • The Grip-it logo (these logos are available from the “downloads” section of the grip-it website) • The sub-project logo

  12. Subsidy contract provisions 1. Publicity rules …furthermore, based on the subsidy contract… • any notice or publication by the sub-project, in whatever form and medium, including tne Internet, must specify that it reflects the author’s views. • The GRIP-IT RFO team has the right to publish certain information about your sub-project, including your progress reports, on the INTERNET.

  13. 2. Basic rules for communication: …achieving and communicating your activities and results are key for the success of this programme, so please remember: • E-mail is the official medium for communication at RFO level • English is the official language for documents, activities and communications • Communicate your logo and website to the grip-it webservice to let them available from our website • Communicate names and addresses of effective contact persons for each subproject and participant

  14. 2. Basic rules for communication: …as regards the organization of meetings and events: • Communicate in due time date and agenda of activities to the main partners of Grip-it • Set them on your website, together with any related presentation or publication Main imperatives to be followed implementing info and publicity measures are: • To disseminate the results achieved and the good practices • To ensure transparency in the use of public funds.

  15. 3. Contacts Grip-it Contact persons Lead Partner – Hradec Kralove Region (Rep. Ceca)project manager: Iva Kruncikovatel. +420 495 817 361 – Iva Kruncikovae-mail Kruncikova@cep-rra.cztel. +420 495 817 420 – Tomas Trunece-mail trunec@cep-rra.czRegione BasilicataBiagio Perrettitel. +39 347 3780750e-mail pb187agr@unibas.itWest-Transdanubian Regional Development Agency (Ungheria)Erika Fuloptel. +36-96-319-467e-mail erika.fulop@westpa.hu;gripit@westpa.hu Regione Friuli Venezia GiuliaManuela Fischangertel. +39 40 3775996e-mail manuela.fischanger@regione.fvg.it. Webservice: anna.margotti@informest.it.

  16. 3. Contacts For more information If you have any questions related to information and communication, you can contact the communication officer of JTS East: Claus Schultze INTERREG IIIC East Joint Technical Secretariat Schlesinger Platz 2 1080 Vienna, Austria Tel: +43 (0)1 4000 76142 Fax: +43 (0)1 4000 99 76142 Email: claus.schultze@interreg3c.net Or visit the Programme’s website at http://www.interreg3c.net/sixcms/detail.php?id=1344. http://www.interreg3c.net/sixcms/media.php/5/INTERREG+IIIC+Publicity+Guide_October2005.doc

  17. Thank you for your attention.

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