MI-Access

1. MI-Access 2012-2013 Conference Presentations

2. CommonAdministration Errors

3. Common Administration Errors • Answer documents returned without barcode labels • Answer documents returned with incorrect barcode labels (name on answer document does not match label) • Material returned to the wrong vendor

4. Common Administration Errors • Answer document does not have form number bubbled in and/or written in • Answer document placed in test booklet when returned • Test booklet returned but no answer document • Students taking multiple assessment types (FI,SI or P)

5. Common Administration Errors • Students taking out-of-level assessments (test form grade does not match pre-ID grade) • Student answer documents returned under wrong School Header sheets • No final counts on the header sheets • No header sheets at all

6. Common Administration Errors • Administering accommodated version of Functional Independence assessments when NOT documented in the student’s IEP and/or used in daily instruction • Answer documents not completed correctly

7. Common Administration Errors • Answer documents completed by students rather than by assessment administrators • Bubbles not filled in with #2 pencil correctly (Scanning equipment only captures #2 lead markings) • Not completing the MEAP-Access bubble

8. Common Administration Errors • Primary and Shadow Assessment Administrator scores not recorded for each student for each item for P/SI assessments • Orders for AMO/first-time orders not entered by appropriate district level personnel

9. Common Administration Errors • Student NOT flagged as Special Education in MSDS. (Failure to do this yields no valid scores). • Tested Roster not being reviewed by districts after testing. • Picture Cards not used during P/SI testing. • Reading items marked in the “Do Not Read Aloud” table. This changes the construct of the item.

10. Misadministration Process • Any misadministration or incident during the assessment window may be self-reported by going to the BAA secure site and select the document at the lower section of the announcement page titled: • “BAA Test Administration Incident Report”

11. Important Communications • BAA sends important emails to District MI-Access Coordinators throughout the administration cycle. • Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

12. Important Communications • Ensure your district’s IT professional confirms you can receive these emails and attachments.

13. Fees

14. Fees • Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document. • If a label cannot be affixed by the contractor, the document will not be scored. • Outstanding fees suppresses both present and future reports to districts.

15. Fees • Fall Late Shipment fee is $250 per school beyond November 14, 2012 (Spring 2013 is April 5). • An additional $25 fee per Answer Document will be assessed for schools returning beyond November 21, 2012 (Spring 2013 is April 12). (see chart on next slide for fee charges)

16. Fees

17. Contact Information • Call 877-560-8378 option 4 • baa@michigan.gov