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Table of contents

A Table of Contents (ToC) is essential for organizing reports, documents, or manuscripts. It lists the topics and subtopics in the order they appear, often including page numbers in Roman numerals. This guide outlines the components of a ToC, formatting guidelines, and keying instructions. Essential elements include a centered, bold title, proper margins, indented subtopics, and effective use of dot leaders for page numbers. Following these guidelines ensures clarity and enhances the professionalism of your document.

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Table of contents

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  1. Table of contents MLA Report – Supporting Document

  2. Table of Contents - Purpose • used to accompany a report, document, or manuscript to list the topics and subtopics in the order in which they occur • Example of use: • Chronological listing with page numbers of contents of an accompanying research report

  3. Table of Contents - Components • Title – (Table of Contents) • List of topics and subtopics and their respective pages • Page number – in roman numeral style at the bottom of the page

  4. Guidelines for keying . . . • All margins should be set in accordance with the document it supports (1”) • Center the title “Table of Contents” in ALL CAPS and bold • Margins: 2 inches (top), 1 inch (left, right, & bottom) • Use a double or triple space after the title • Change line spacing to single • Remove space after paragraph • Double space all entries • Key each element at the left margin

  5. SET A RIGHT TAB AND LEADER DOTS!!! • Set a right dot leader tab and key the corresponding page number in the right margin • Open the Paragraph Dialog Box • Click on the “Tabs” button • Enter 6.5 for the “Tab stop position” • Alignment = Right • Leader = 2….. • Click on the “Set” button • Click on the “OK” button

  6. Guidelines for keying . . . continued • Subtopics within a topic should be indented an additional .5 inches from the left • Include a page number in roman numeral format in the bottom center of each page • Double click in the footer • Click on the “Page Number” icon on the ribbon • Point to “Bottom of Page” • Click on “Plain Number 2” • Click on the “Page Number” icon on the ribbon (again) • Click on “Format Page Number • Change “Number format” to roman numbers • Click the “OK” button • Single space multiple-line entries

  7. Guidelines for keying . . . continued • Key entries in initial caps • Use a double or triple space before the appendix listing on the table of contents • Double space the items at the end of the report, such as the appendices and bibliography

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