Parliamentary Procedure

1. Parliamentary Procedure A Preliminary Primer for Peak Performance Maggie Maratsos – AgEd 410, Spring 2013 CLF522

2. Background For Teachers • Introductory lesson about parliamentary procedure • Geared for Novice-level participants • Descriptions of each individual motion should be supplemented through teacher’s lecture

3. Objectives By the end of the lesson, students should be able to: • Identify and list motions in order of purpose and precedence. • Identify and demonstrate the steps necessary to bring up and dispose of business properly.

4. A Demonstration from 2012 National Convention Click here if the video does not play. Skip to 1:45 for beginning of presentation.

5. Why Use Parliamentary Procedure? • Keeps meetings organized logically • Guards the members’ rights • Helps business be conducted efficiently Image courtesy of: http://sanjuanupdate.com/wp-content/uploads/2012/08/Henry_M_Robert.jpg

6. What is a Motion? • A formal proposal to take action. • How motions are officially made: • Member presents the motion • Another member seconds the motion • Chairperson restates the motion for members Image courtesy of: http://deltasigmapifraternity.files.wordpress.com/2012/07/making-a-motion.jpg?w=600

7. Seconding a Motion • Depending on the situation: • Stand or raise your hand • State your name and chapter name • Say “I second the motion,”“I second it,” or “Second” Image courtesy of: http://www.cartoonstock.com/lowres/dcr0527l.jpg

8. Seconding a Motion, con’t. • With no second, a motion dies • Seconding doesn’t mean person seconding is in favor of motion “Second!’’

9. Handling a Motion • Once a motion is made, • Members may debate the motion twice • Chairperson puts the motion to vote • Chairperson announces the results of vote “All in favor? All opposed? Motion passes.” Image courtesy of: http://2.bp.blogspot.com/-LXFg42vIxjo/TzJWqEfJZ8I/AAAAAAAAAT8/e9LrGffRiq4/s1600/debating.gif, http://pon.harvard.edu/wp-content/uploads/images/posts/board_vote_250.jpg

10. Voting on a Motion • Once restated, motion up for debate • There are exceptions to this statement • Ex: Previous Question and Lay on the Table • Once fully debated, the members vote • Adopted (or carried) • Defeated (or rejected) Image courtesy of: http://uafjournalism.com/wp-content/uploads/2013/03/Commitee-meeting-vote.jpg

11. Challenge! • Pretend you are in a meeting, and a member suddenly makes a motion from their seat, without addressing the chair. • What should you do, as a chairperson? • What should this person do differently next time?

12. Types of Motions • Five categories of motions: • Main motions • Subsidiary motions • Privileged motions • Incidental motions • Motions which bring a Question Again before the Assembly Image courtesy of: http://www.lynchkelly.com/images/P/gavel.jpg

13. Precedence • Definition: a motion having greater importance/rank than another. • Motions take precedence according to rank. Image courtesy of: http://3.bp.blogspot.com/-Le428AH5PC4/UJ12_ET5GiI/AAAAAAAAb_E/SYVcYOcyVSc/s1600/InstallingStairTreadsRisersDIY24.jpg

14. Privileged Motions • Have highest precedence of all motions. • Entitled to immediate consideration. • No connection with main motion. Images courtesy of: http://www.photo-dictionary.com/photofiles/list/420/4274crown.jpg, http://www.icicibank.com/privilege-banking/images/special-privileges-banner.jpg

15. Kinds of Privileged Motions • Call for the Orders of the Day • Raise a Question of Privilege • Recess • Adjourn • Fix the Time to Which to Adjourn Image courtesy of: http://images.forbes.com/media/2010/06/22/0622_why-your-kids-need-recess_390x220.jpg

16. Subsidiary Motions • Assist assembly treat or dispose of main motion. • Must be disposed of in a specific order. Image courtesy of: http://1.bp.blogspot.com/-47lRCGsLeDk/TwdehZMo7_I/AAAAAAAABm8/nf3fp8AyMzI/s1600/hamburger-helper-hand-del0311-lg.jpg

17. Kinds of Subsidiary Motions • Lay on the Table • Previous Question • Limit or Extend Limits of Debate • Postpone Definitely (or to a Certain Time) • Commit (or Refer) • Amend • Postpone Indefinitely Images courtesy of: http://www.computertimes.com/dec00Image123.gif, http://www.archives.gov/exhibits/charters/images/constitution_thumb_295_dark_gray_bg.jpg

18. Image courtesy of: http://westsidetoastmasters.com/resources/roberts_rules/images/ranking_of_motions.png Ranking of Motions

19. Incidental Motions • Arise incidentally from business of assembly. • Have no precedence among themselves. • Must be acted upon before any other motion besides Privileged Motions.

20. Kinds of Incidental Motions • Suspend the Rules • Withdraw the Motion • Objection to the Consideration of the Question • Point of Order • Parliamentary Inquiry • Appeal • Division of the Assembly • Division of the Question Image courtesy of: http://1.bp.blogspot.com/_dy7ltFJWPiA/TMKj71wy6II/AAAAAAAABY0/oYsTOjaj_8Q/s1600/question.jpg

21. Motions Which Bring a Question Again Before the Assembly • Call up business for further deliberation. • Have the rank of main motions.

22. Kinds of Motions Which Bring a Question Again Before the Assembly • Reconsider • Rescind • Take from the Table

23. Main Motions • Bring business before the assembly. • Rank lowest in precedence of motions. Image courtesy of: http://businessmodes.com/wp-content/uploads/2012/05/Business-Meeting.jpg

24. Challenge! • On the next slide, there are four cards, each one with a separate motion written on it. Pretend you are a chair during a meeting, and each one of these motions is proposed by four different members. Using what you know about precedence among motions, in what order would you handle the discussion and voting on each motion? Number them 1-4, with 1 being the motion you handle first and 4 being the one you handle last.

25. Challenge, con’t. Main motion: I move that our chapter hold a barn dance as a fundraiser. Question of Privilege Amend Refer to a Committee