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This document outlines the purpose, changes from previous cycles, and essential elements of documentation policy for verifying ESA 2010 GNI inventories. Transparency and stakeholder information are key. The guideline emphasizes risk assessment, reporting standards, and transparency needs.
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Documentation Guidelines GNIC/335 Agenda item 14, GNIC Meeting, 21-22 April 2016
verifying the ESA 2010 GNI Inventories Main points of the presentation • Purpose of the document • Changes compared to previous control cycles • The most important elements of the documentation policy • Transparency needs to be considered • Question to GNI Committee
verifying the ESA 2010 GNI Inventories 1 Purpose of the document Why Documentation Guidelines? • Allows stakeholders to be informed on the GNI verification work. • Ensures operational continuity. • Respects Internal Control Standards for Document Management.
verifying the ESA 2010 GNI Inventories 2 Changes compared to the previous control cycles (1) What is new? • Revised control approach requires revised reporting standards, for example • risk assessment documents; materiality analysis; and increased cross country comparisons.
verifying the ESA 2010 GNI Inventories 2 Changes compared to the previous control cycles (2) • The assessment reports used in previous control cycles will be replaced with the "package": mission reports + progress reports + state of play documents. • Why? • - More up to date and timely reporting.
verifying the ESA 2010 GNI Inventories 3The most important elements of the documentation policy (1) • Risk Assessment Documents • Log files • GIAQ • Use of expertise in other Eurostat units • Mission reports • Documentation of direct verifications • Documents linked to the placing and lifting of reservations
verifying the ESA 2010 GNI Inventories 3 The most important elements of the documentation policy (2) • Progress reports for each transversal issue • Progress reports for the specific reservations for each country • State of play on reservations • Materiality analysis – List of non-material issues • AAR - monitoring of compliance with Internal Control Standards • Minutes GNI Committee meetings
verifying the ESA 2010 GNI Inventories 4 Transparency (1) – information to the GNI Committee • mission reports • progress reports • state of play on reservations document • list of non-material issues • technical opinions on lifting reservations etc. • Other documents. (in addition to information relating to annual verification exercise of GNI Questionnaires and Quality Reports).
verifying the ESA 2010 GNI Inventories 4 Transparency (2) – what will be made public? • Chapter 1 of the Inventory (If possible, complete Inventory or bigger parts of it) • State of play on reservations document • Other documents will be made public after each meeting, in the usual way.
verifying the ESA 2010 GNI Inventories 5 Question to the GNIC Ideas for other documents that could be made public? • Mission reports (while having any potentially confidential information, for example from direct verifications, in an Annex)? • Progress reports? • Other?
verifying the ESA 2010 GNI Inventories GNI Committee The GNI Committee is requested to comment on this draft Documentation guidelines.
