Microsoft PowerPoint Basics

1. Microsoft PowerPoint Basics AGSC 402

2. Create a Slide • On toolbar at top, click on Insert, New Slide • Choose the Slide Type • You now have a new slide! • To add more new slides, follow the same procedure.

3. Change the Design Template • From the toolbar, click on Format, then Slide Design • Click down the list and you will see the template displayed • When you find one you like, click on it • You now have a new background etc.! • You may change it as many times as you like!

4. Changing Slide Layouts • Use the scroll bar on the left of your screen to scroll through your slides • Go to your first slide– this is usually your Title Slide (it has no bullets) • On your toolbar, click Format, Slide Layout, and select Title Slide. • For your other slides, you can change the layout to include pictures, graphs or only text.

5. Adding and Changing Text • To add text, click where it says Click to Add Text • Simply type what you want it to say • To change the text font and size, highlight the text • Then change the font through Format, Font on the toolbar

6. Slide Show View • To see what your slide show looks like, select View, Slide Show from the toolbar • This will show you the full screen version of your slide along with builds and transitions (covered later!) • You can also see the slide show view by clicking the icon at the bottom left hand corner of the screen or pressing Shift + F5

7. Where to get Pictures • Three basic places… • You take them with a digital camera, then download and insert • You take them with a regular camera, then scan them and insert • You find them on the web!

8. Download a Picture from the Web • Go to the web by opening your internet browser and typing in: • http://www.okstate.edu/ag/asnr/hortla/needham/extension/ffa/flor_ident.html • http://www.ansi.okstate.edu/library/index.htm

9. Insert a picture • Once you have found a picture you want, RIGHT click on it. You will see a menu pop up and select Save Picture As… • You will want to save it on the Desktop as a name you will recognize • Go back to PowerPoint and the slide you want the picture • From the toolbar, select Insert, Picture, From File and find the Desktop with the file name you specified • Your picture is now inserted!

10. Insert a Sound • From toolbar, select Insert, Movies and Sound, and Soundfrom Clip Organizer • Search for: Entertainment, select a sound • You can choose to start the sound when the slide appears or when the icon is clicked • Go to View, Slide Show, to hear your sound • Press ESC to go back to the Normal view.

11. Create Transitions • Now that you have several slides, View them by going to your first slide then select View, Slide Show from the toolbar • Notice how the slides simply go from one to the other with all text appearing and no transition between the slides • Transitions will help one slide flow to the next

12. Create Transitions • From the toolbar, select View, Slide Sorter • From the toolbar, select Edit, Select All • On the upper left hand side you will see a box labeled Transition (or drop down from Slide Show) • By hitting the arrow next to it, you will see a list of the transitions • Select one and all the slides will now transition using what you selected.

13. Create Builds • To keep interest, it is sometimes a good idea to not tell all you know! • This is where builds come in– the information in bullets will pop up as you click the mouse • Follow the same procedure as you did with Transitions, only this time, use the Effects pull down menu • Use the Edit, Select All feature so that all your builds are uniform!

14. Delete a Slide • From the Slide Sorter view, click on the slide you want to delete • Then hit the Delete button on your keyboard • The slide is now gone! • To bring the slide back, select Edit, Undo, from the toolbar

15. Pre-Set Animations • Animations allow you to have objects and text move in with different effects at different times • On the toolbar, select Slide Show, Animation Schemes • Then select an animation • When you go to the Slide Show View, you will see the animation • Works best with pictures or graphics!

16. Rules to Consider • Backgrounds-Light on Dark, Dark on Light • Busy colors/Bland colors • Too much Text (Rule of 6) • Too many graphics/Not enough Graphics • Incorporate Questions! • Readable Fonts • Too many bullets

17. Printing Slides • You can print several different ways • Full page slides for overheads • Handouts which have 2-6 slides per page • Outline which just includes slide text • To print, go to File on the toolbar, select Print • Under Print What, select from slides, handouts, notes, and outline • For handouts, select number of slides per page

18. What do you need? • Obviously a computer with PowerPoint! • Cheap! • TV Converter Box– changes the computer digital image into a Video image for a television ($100) • Expensive! • LCD Projector– projects the computer image to a screen, wall, etc. • Now around $1500—most schools have them, but you may have to check them out. Lots of ag departments have them; just ask.