Scripting A New Chapter … It starts with the name …
BUILDING A MODEL What is built, must support the following 3 key pieces for a sustainable program INPUTS: RECRUITMENT + RETENTION OPERATIONS: VOLUNTEER BASE OUTPUTS: BASEBALL PROGRAM
BUILDING A MODEL • NEEDED TO BE BUILT • PHILOSOPHY • CONSTITUTION • EXECUTIVE AND VOLUNTEER STRUCTURE • STRUCTURE OF LEVELS • REVIEW OF SPRING INTERLOCK BASEBALL RULES • REVIEW OF FEES & FUNDRAISING • FINANCIAL OPERATING MODEL (BUDGETING) • MARKETING STRATEGY • OFF SEASON PROGRAM • MANDATE DELIVERABLES • GOVERNANCE MODEL • TRANSITION PLAN
BUILDING A MODEL • Files that will need to be considered: • League communications • P.R. • Government relations • Spring scheduling • Security checks LEVEL 1: Executives Voting Positions President Umpire In Chief VP Operations VP Player Dev., Coaching & Clinics Treasurer Registrar / Player Agent VP Admin LEVEL 2: Directors Dir. Summer Competitive Dir. Spring House Secretary Tournament Coordinator & Liaison LEVEL 3: Officers Convenor * T-ball Convenor Major (11-12) Sponsorship & Fundraising Uniform Mgr Equipment Mgr Convenor Rookie Convenor Intermediate (13) Promotions & Special Events Techn Mgr. Web, Social Media Convenor Minor (9-10) Convenor Jr. / Sr. (14-16) Field Maintenance * Not needed for summer months
BUILDING A MODEL STRUCTURE OF LEVELS: SPRING
BUILDING A MODEL STRUCTURE OF LEVELS: SUMMER
BUILDING A MODEL RECOMMENDED SPRING RULES (TO REPLACE EXISTING CFR-PLL INTERLOCK)
BUILDING A MODEL • FINANCIAL OPERATING MODEL: • Reserve on hand will be no more than 50% of annual operating budget (6 months) • Excess reserve should be considered for investment in capital programs. • Capital planning meeting shall be held between October – December. Capital spending shall be voted on at that time. • Policy for Team fees, tournament entry (see next slide) *** A commonly used reserve goal is 3-6 months' expenses. At the high end, reserves should not exceed the amount of two years' budget. At the low end, reserves should be enough to cover at least one full payroll.
BUILDING A MODEL • APPROACH: • Need for a team mascot • Logo to appeal to kids • Pride in wearing League wear at school • Colourful • Communicate via web, newsletters, schools • More traditional team name • No need for mascot • Gear towards college look & style • Trendy caps / team wear • Less colorful caps / wear • Use social media as communication method TWO DIVERSE TARGET MARKETS: Want to reach out to public school children and Retain high school age players
BUILDING A MODEL OFF SEASON PROGRAM For a sustained development program there needs to be a consistent program (season / format / location / instruction). Here is what is being planned for 2014-
BUILDING A MODEL OFF SEASON PROGRAM For a sustained development program there needs to be a consistent program (season / format / location / instruction). Here is what is being planned for 2014- • NEXT STEPS • Step 1: Dissolve CFR • Parents to vote. If yes, CFR will be disbanded as soon as practically possible. If no, then CFR remains and no merge occurs. • Step 2: Elect 2014 CFR Executive • 2014 CFR Executive elected. If Step 1 is approved, then this new executive identifies and selects 4 members who will then select the 7 Executives of the new league. • If Step 1 is not approved, the newly elected executive will run CFRLL in 2014.
BUILDING A MODEL OFF SEASON PROGRAM For a sustained development program there needs to be a consistent program (season / format / location / instruction). Here is what is being planned for 2014- MOTION I proposed that the meeting approve CFR Little League join Pinecrest Little League to form one new league as outlined in the presentation just viewed. Further that this action be executed before the beginning of 2014 season. Further that CFR Little League be dissolved and the assets be provided to the new league as per the CFL Little League constitution.