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Creating Accessible PDF’s in Adobe Acrobat Professional 7.0

Creating Accessible PDF’s in Adobe Acrobat Professional 7.0. General Accessibility. Information – Is it Accessible? Alternative Formats Text Logical Order Easy Reading and Navigation Tags. Accessibility Requirements. Acrobat must have access to electronic text.

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Creating Accessible PDF’s in Adobe Acrobat Professional 7.0

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  1. Creating Accessible PDF’s in Adobe Acrobat Professional 7.0

  2. General Accessibility • Information – Is it Accessible? • Alternative Formats • Text • Logical Order • Easy Reading and Navigation • Tags

  3. Accessibility Requirements • Acrobat must have access to electronic text. • Acrobat should have a tag tree structure with that electronic text. • Acrobat should have a logical ordered tag tree.

  4. Acrobat’s Accessibility Features • Read Aloud • Keyboard Navigation/Auto Pilot • View documents in high-contrast mode • Zoom in on text and reflow it to fit any size view • Save Adobe PDF content as text (TXT) • Search PDF’s • Accessible Forms

  5. Why Acrobat Professional? • Acrobat Standard can: • Create accessible PDF documents from existing PDF documents • Creating accessible PDF forms • Acrobat Standard can’t: • Optimize accessibility of PDF documents • Manipulating tagged PDF structural elements

  6. PDF Document Creation • A PDF document from a Native “tagging” Application • An Untagged text/PDF document already created • A scanned page PDF document

  7. Native Applications • Adobe • Indesign 2 • Framemaker 7 • Pagemaker 7 • Microsoft Office 2000

  8. MS Office Accessibility Tips • Always use document style formats to identify structural elements of documents • Use bullets and numbering to create lists • Use columns for creating columns not tabs • Use tables for creating tables not tabs • Give images alt tags • Preferable to use the Convert to PDF tool

  9. MS Office Exercises • Create a proper HEADING • Create a numbered or bulleted list • Create a proper multi-columned setup • Create a simple table with proper table headings • Insert an image and give it an alt tag • Convert to PDF

  10. Existing PDF with Accessible Text • Run the Acrobat Full or Quick Check • Quick Check vs. Full Check • False positives possible • Decorative Images • Decorative texts • If not tagged, create tags and then check tags for captions and logical order. • If tagged, check tags for captions and logical order.

  11. PDF’s With No Tags • Create Tags • Advanced -> Accessibility -> Add tags to Document • Check Tags • View -> Navigation Tabs -> Tags

  12. Create Tags Exercise • Open a browser and navigate to www.dso.ufl.edu/ela • Follow the directions for the Accessible PDF section to save the untagged document to your desktop. • Select Advanced -> Accessibility -> Add tags to Document • View the tags by selecting View -> Navigation Tabs -> Tags

  13. Check Tags Exercise • In the Tags Navigation Tab select Options -> Highlight Content • Click through the different tags to check for logical order and required text.

  14. Scanned PDF Documents or Existing PDF’s without Accessible Text • Acrobat Standard/Professional Paper Capture • Acrobat Capture 3.0 & Tag Adobe PDF Agent

  15. Paper Capture • Document > Recognize Text Using OCR > Start • Edit to select output style • Find OCR Suspects

  16. Paper Capture Exercise • Open a browser and navigate to www.dso.ufl.edu/ela • Follow the directions for the Accessible PDF section to save the scanned document to your desktop. • In Acrobat select File -> Create PDF -> From File and choose the scanned document. • Select Document -> Recognize Text Using OCR > Start • Be sure PDF Output Style is set to “Formatted Text and Graphics” • After the Paper Capture correct any errors by selecting Document -> Recognize Text Using OCR -> Find First OCR Suspect

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