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School District Building Utilization Study & Cost Efficiency Recommendations

Analysis & proposals to optimize building usage for cost savings. Review of enrollment trends, grade configurations, site issues, and staff reductions.

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School District Building Utilization Study & Cost Efficiency Recommendations

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  1. Batavia City School District Building Conditions Survey Space Utilization Study UPDATE: 8/8/2011 Batavia City School District Presentation Young + Wright Architectural

  2. 2010 BUILDING CONDITIONS SURVEY Space Utilization Study Goal: Review possible savings through maximizing building utilization. Steps: 1. Analyze current enrollments, grade configurations and classroom utilization 2. Review site issues associated with each school 3. Propose alternatives to reduce cost by: A. Relocating programs and selling building. B. Reconfiguring grade levels and buildings to allow for staff reductions Building Conditions Survey Scope Summary Young + Wright Architectural

  3. 2010 BUILDING CONDITIONS SURVEY Building Conditions Survey Administration Scope Summary Young + Wright Architectural

  4. Enrollment Trends Young + Wright Architectural

  5. Current Elementary Utilization Max SED Capacity Current Enrollment Self Contained PK K 1 2 3 4 5 Total Jackson (68,671sf) John Kennedy (76,500 sf) Robert Morris (62,000 sf) 546 618 516 395 380 435 1 3 3 3 3 3 2 2 20 19 22 0 3 3 3 2 3 3 2 1 3 3 3 3 3 3 3 Total by Grade 2 9 9 9 8 9 8 7 Building Conditions Survey Scope Summary Young + Wright Architectural

  6. 8 Full Size Classrooms • 25 General Classroom Spaces SED Capacity- Jackson Elementary Young + Wright Architectural

  7. 15 Full Size Classrooms • 28 General Classroom Spaces SED Capacity- Robert Morris Elementary Young + Wright Architectural

  8. 22 Full Size Classrooms • 29 General Classroom Spaces SED Capacity- John Kennedy Elementary Young + Wright Architectural

  9. Current Site Plan Issues • Physical Education • Ball Fields • Parking Staff/Visitors • Bus Loop • Parent Drop Off • Expansion Options Site Analysis Young + Wright Architectural

  10. Site Analysis Young + Wright Architectural

  11. Elementary School Review Young + Wright Architectural

  12. Grade Configuration Review & Options Young + Wright Architectural

  13. *In order to maintain our students in the district as they are now. Grade Configuration Review & Options w/Special Education Classroom Needs* Young + Wright Architectural

  14. Option #1- Jackson: PreK-1; Robert Morris: Admin; John Kennedy: 2-4; MS: 5 Young + Wright Architectural

  15. Option #2- Jackson: Admin; Robert Morris: PreK-1; John Kennedy: 2-4, MS: 5 Young + Wright Architectural

  16. Option #3- Jackson: Admin; Robert Morris: PreK-2; John Kennedy: 3-5 Young + Wright Architectural

  17. Option #4- Jackson: PreK/Admin; Robert Morris: K-2; John Kennedy: 3-5 Young + Wright Architectural

  18. Middle School Program Young + Wright Architectural

  19. Enrollment in 1997/98: 677 • Prior to addition of 14 classrooms which increased capacity by approximately 350 students • Current Enrollment: 542 • Projected Grade 5-8 Enrollment: 718 Middle School Capacity/Enrollment Young + Wright Architectural

  20. Option #1 Jackson: PreK-1; Robert Morris: Admin; John Kennedy: 2-4; MS: 5 Option #2 Jackson: Admin; Robert Morris: PreK-1; John Kennedy: 2-4, MS: 5 Disadvantages 5th grade will move to MS Some K-1 rooms will have no toilets • Advantages • PreK-1 fits at Jackson • Utilizes Jackson’s gymnasium and cafeteria and has room for growth • Jackson’s site has better traffic flow • Administration fits well at Robert Morris- including district storage • Advantages • PreK-1 fits at Robert Morris • Room for growth • Disadvantages • 5th grade will move to MS • Robert Morris gymnasium and cafeteria are undersized • Robert Morris bus loop and parent drop off are challenging Summary Review- Advantages/Disadvantages Young + Wright Architectural

  21. Advantages • 5th graders remain at elementary schools • PreK is with kindergarten • Disadvantages • Robert Morris has no room for expansion • No special ed, computer lab, art, and music rooms at Robert Morris • Underutilizes Jackson’s gym and café • No room for special education at JK Option #4 Jackson: PreK/Admin; Robert Morris: K-2; John Kennedy: 3-5 Option #3 Jackson: Admin; Robert Morris: PreK-2; John Kennedy: 3-5 Disadvantages Robert Morris has no room for expansion PreK separate from kindergarten program Cafeteria and gym at Robert Morris are undersized • Advantages • 5th graders remain at elementary schools Summary Review- Advantages/Disadvantages Young + Wright Architectural

  22. Middle School • Possible relocation of fifth grade • Relocation of information technology department infrastructure • A/C needed for relocated IT offices • High School • A/C needed for relocated IT offices • Maintenance shop Middle School & High School Scope Young + Wright Architectural

  23. Grade Configuration Review & Options Young + Wright Architectural

  24. Goal of Consolidation • Save programs and jobs by changing school building structure. • Use the savings realized from the consolidation to avoid having to make the many budget cuts that would be necessary without increases in State Aid. • For every $500,000 in budget cuts, we estimate the need to cut 10 positions at $50K in salary and benefits per year.

  25. In order to cut $579,000 from the 2011-12 budget, these personnel reductions were made: Elimination of ACE program Reduction of 1 Secondary ELA position 2 Music positions 1 Technology position 1 Library Clerk 6 Teacher Aides .8 PE teacher position NON-INSTRUCTIONAL • Reduction in Athletic Supervision • Reduction in Department Chairperson hours • Clerical Staffing hours and vacant position • Eliminates vacant custodial worker position • Reduction in custodial OT and summer custodial workers • Seven part-time lunch aides • One administrative position • Technology Integration Specialist • In School Suspension teacher • Study Hall Monitor INSTRUCTIONAL

  26. Consolidation Savings Many potential saving opportunities are available through building consolidation. • Potential Personnel Savings Estimated at $1,050,799 • Administrative • Counselor • Custodial • Nurse • Art* • Music* • Library Media Specialist • PE* • Teacher Aides, clerical and library clerk * It’s difficult to estimate these savings until we actually decide on a grade configuration and the number of sections.

  27. Consolidation Savings • Infrastructure Estimated savings • Utilities (Admin Building and part of 1 Elementary) • $57,804 • Maintenance on Admin Building • Initial Estimate for total savings is: $1,108,603 • Economies of scale may result in more savings: • Resources are easily shared instead of purchases in sets of three • Some instructional staff reductions to be determined based on cohort size • Nutritional Services staffing reductions along with transporting of food from JK

  28. Instructional Program Advantages • Increased opportunities for grade level collaboration among staff. • Principal’s focus, as an instructional leader, is more defined. • Better horizontal and vertical alignment of the curriculum throughout the District. • Scheduling of services such as OT, PT, ESL, speech, and AIS is more streamlined. • Ease of student transition to Middle School. • If 5th graders are included at middle school, there may be more opportunities for special area exploration • By not selling a school building the district can remain more flexible in the future regarding how many buildings are needed.

  29. Disadvantages • Needs for transportation may increase • Impact on families as children may be in multiple buildings • Loss of neighborhood schools • Reduction of staff • Some renovations may be necessary

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