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APEL – Data Retention

Last year, the EGI discussed the APEL Data Retention Policy, concluding that user data retention should be limited to 18 months. We are implementing this policy and wish to clarify its implications. While we will continue to keep anonymous summaries of all records since 2004, individual Job Record data older than 18 months will be deleted monthly starting July 1st. Please note that if you have the necessary privileges, you can view User DN data going back over a year. This serves to clarify any potential misunderstandings about data access and retention timelines.

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APEL – Data Retention

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  1. APEL – Data Retention • Last year EGI discussed the APEL Data Retention Policy which stated that user data should not be kept for longer than 12 months. We agreed to extend this to 18 months. • We are just getting round to implementing this and want to clarify the implications. • We keep the anonymous summaries of all records from the beginning of time (2004) and will continue to do so. This is what you can view today in the Accounting Portal • In future we will delete individual Job Record data older than 18 months at RAL. i.e. We do not keep anonymous job records without the UserDN for longer. • Highlighting this in case there is any misunderstanding. Today, if you have the privileges, youcansee UserDN data going back more than a year. • UserDN data older than 18 months will be deleted on 1st July and every month thereafter.

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