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City of San Jose

City of San Jose. General Services Department Fleet Management Division. The Perfect Storm. The Aging Fleet The Consultant The Auditor The Economic Recession. The Fleet Target. Large Operating Budget Costly Equipment Data Competition/Privatization.

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City of San Jose

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  1. City of San Jose General Services Department Fleet Management Division

  2. The Perfect Storm The Aging Fleet The Consultant The Auditor The Economic Recession

  3. The Fleet Target • Large Operating Budget • Costly Equipment • Data • Competition/Privatization

  4. Audit Reports 1. Vehicle Replacement • Improve Vehicle Replacement Process • Improve Fleet Addition Process 2. Metered Equipment • Use Metered Equipment More Efficiently • Excessive Scooters at Water Treatment Plant • Improve Equipment Replacement Process 3. Transport Vehicles • Reduce the Underutilized and Oversized Transport Fleet

  5. Areas of Concern • Policies & Procedures-Internal & City Wide-Have, Adhere, Current • Database-Accuracy • Replacement-Replacement Guidelines • Utilization-Semi-Annual Review • Maintenance-Should we fix it? • Staffing- The right levels • Parts-JIT

  6. The Results • Pros • New Role-Participate in acquisition and utilization decisions • Vehicle Review Committee • Semi-annual utilization review • 128 Fleet Reductions since June 2004 • Cons • Unreasonable recommendations (i.e. transport utilization standard, scooter reductions) • Patrol Replacement behind schedule • Time consuming (Redundant Recommendations)

  7. Conclusion • Establish an Audit Team, before the audit comes • Audit yourself, Identify weaknesses in your operation, Continually improve and document revisions • Review or Revise Processes and Procedures • Establish departmental liaisons to address Fleet issues • Planning, Organizing , Leadership, Control

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