FastFacts Feature Presentation

1. We are using audio during this session, so please dial in to our conference line… • Phone number: 877-322-9648 • Participant code: 182500 FastFactsFeature Presentation February 14th, 2008

2. Today’s Topic • We’ll be taking a look at… • SAP resources that are available at Johns Hopkins • How to access those resources

3. Today’s Presenter • Tina ColeTraining Specialist

4. Session Segments • Presentation • Tina will introduce us to some of the SAP resources that are available at Johns Hopkins and show us how to access them. • During her presentation, your phone will be muted. • Q&A • After her presentation, we’ll hold a Q&A session. • We’ll open up the phone lines, and you’ll be able to ask questions. • Tina will answer as many of your questions as time allows.

5. Contact Us • If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.edu • You can also send us an instant message! • GoogleTalk – HopkinsFastFacts@gmail.com • AOL Instant Messenger – HopkinsFastFacts • MSN – FastFacts@jhu.edu

6. Survey • Survey • At the end of this FastFacts session, we’ll ask you to complete a short survey. • Your honest comments will help us to enhance and improve future FastFacts sessions.

7. HopkinsOne (SAP) Resources

8. Agenda • Today, we will be looking at … • Resources that will assist faculty and staff while performing SAP related job duties. • A new tool that will enable you to add all the URLs provided today into your Internet Explorer “Favorites” folder in an automated manner.

9. Training and Education http://training.jhu.edu

10. FITT Training Courses http://training.jhu.edu • HR/Payroll Org Management Administration • Time Entry (JHU) • Unit Cost Maintenance • OMB – Managing Federal Grants & Cooperative Agreements • OMB – Cost Principles • COEUS – Pre-Award • Shopping Cart Administration • P-Card (e-course) • GCMS (e-course) • Business Travel & Expense Reimbursement • Processing Online Payments • Petty Cash – Cash Till • Department Billing Specialist • Bank Policies & Deposit Procedures • Departmental Budget Creator (Sponsored) • Non-Payroll Cost Transfer • Introduction to BW (e-course) • BW Reporting • Coming soon: JHU As A Business Organization (e-course) • Travel & Expense Reimbursement (e-course) • SAP Navigation (e-course) • Introduction to Sponsored Projects (e-course)

11. FastFacts http://hopkinsfastfacts.org

12. FastFacts Recorded Sessions http://hopkinsfastfacts.org/rSessions.html

13. Schools, Centers, & Affiliates http://www.jhu.edu

14. Controller’s Office http://www.controller.jhu.edu

15. University Forms http://www.controller.jhu.edu

16. JHU Policy & Procedures http://www.controller.jhu.edu/policy/list.html

17. JHU Publications http://www.controller.jhu.edu/pubs/index.html

18. Applications http://www.controller.jhu.edu/apps/index.html

19. Effort Reporting https://ers.jhu.edu/GenericERS

20. Accounts Payable Forms http://ssc.jhu.edu/accountspayable/forms.html

21. Purchasing http://ssc.jhu.edu/supplychain/index.html

22. Purchasing Policy & Procedures http://ssc.jhmi.edu/supplychain/policies_jhu.html

23. HR Shared Services http://ssc.jhu.edu/humanresources/job_aid.html

24. Payroll Shared Services http://ssc.jhu.edu/payroll/index.html

25. Student Payroll http://semps.ses.hsa.jhu.edu/stujob/employer.cfm

26. HopkinsOne Support http://www.jhu.edu/hopkinsone/Support/index.htm HopkinsOne monthly Newsletter

27. HopkinsOne – Security Support http://www.jhu.edu/hopkinsone/Support/Security.htm

28. HopkinsOne – Workflow Support http://www.jhu.edu/hopkinsone/Support/Workflow.htm

29. In Conclusion • Plenty of information available • FITT – Financial & Information Technology Training • Use your knowledge & resources that you know of • Rely on senior administrators in your department • Your DBO can provide guidance on your division’s policy and procedures and put you in contact with your BSM for assistance • Contact H1 Support Desk for technical issues • Contact Shared Services for central policy and procedures • Contact Controller’s Office for central policy and procedures

30. Links • You can add links to the resources that we discussed today to your Internet Explorer “Favorites” folder.  • You will be prompted to accept each one individually.  • After accepting them, you may want to create a subfolder in your “Favorites" folder and move all of these links into that subfolder.  • If you have any difficultly performing this activity, please e-mail Joe Shipe at jshipe1@jhmi.edu Click here to add the links to your “Favorites” folder.

31. Q&A • We’re going to open the phone lines now! • There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. • We’ll be answering questions in the order that we receive them. • We’ll also be answering the questions that were emailed to us during the presentation. • If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

32. Thank You! • Thank you for participating! • We would love to hear from you. • Are there certain topics that you would like us to cover in future FastFacts sessions? • Would you like to be a FastFacts presenter? • Please email us at: fastfacts@jhu.edu

33. Survey • Before we close, please take the time to complete a short survey. • Your feedback will help us as we plan future FastFacts sessions. • Click this link to access the survey… http://connectpro28579135.acrobat.com/fastfactssurvey/ Thanks again!