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Chapter Leadership

Chapter Leadership. ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI. Outline. Duties of officers Functions of typical committees Typical annual activities

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Chapter Leadership

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  1. Chapter Leadership ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  2. Outline • Duties of officers • Functions of typical committees • Typical annual activities • Officer/Leader resources ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  3. Duties of officers Typical officer positions • President • President-Elect • Vice-President • Secretary • Treasurer • Past-President ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  4. Duties of officers President • Provide leadership and DELEGATE • Encourage other officers to fulfill their duties • Preside at Executive Council and business meetings • Appoint committee and task force members ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  5. Duties of officers President • Encourage committees & committee leaders to fulfill their duties • Prepare agendas for Executive Council and business meetings • Call special meetings of the Executive Council & membership ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  6. Duties of officers President • Carry out orders of the Executive Council • Chapter signatory authority • Report on Chapter activities to membership • Appoint task forces to accomplish Chapter business ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  7. Duties of officers President • Prepare of Chapter’s Annual Core Activity Report • Chapter representative to Regional Team ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  8. Duties of officers President Elect • Prepare for upcoming term as president • Performs duties of the President in absence of the President • Chair the Membership Committee • Other duties as prescribed by the Executive Council or President ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  9. Duties of officers President Elect • Chapter Delegate to International SWCS Conference • Prepare slate of committee chairs and committee members for approval by Executive Council • Prepare plan of work and strategic plan for following year • Regional Team member ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  10. Duties of officers Vice President • Assume duties of the President-Elect in absence of President-Elect • Chair the Program Committee, which is responsible for …. • Member of Awards Committee • Other duties as prescribed by the Executive Council or President ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  11. Duties of officers Secretary • Record minutes of Executive Council and membership meetings • Give and serve all required notices of the Chapter • Attest to documents signed by the President or authorized Chapter representatives • Maintain chapter membership list/listserv ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  12. Duties of officers Secretary • Serve on Membership Committee • Serve as communication liaison between the Chapter and SWCS • Inform Ankeny of chapter delegate to the International Meeting • Other duties as prescribed by the Executive Council or President ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  13. Duties of officers Treasurer • Maintain Chapter financial records • Responsible for all funds, notes, securities, and other property of the Chapter • Furnish a statement of the Chapter’s financial condition at Executive Council and the annual meetings • File the appropriate federal tax forms and if appropriate state tax forms (income and sales) ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  14. Duties of officers Treasurer • Authorized signatory for Chapter funds and securities • Manage Chapter funds and securities • Registered agent of the Chapter • Assist in the annual audit of the Chapter’s accounts • Other duties as prescribed by the Executive Council or President ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  15. Duties of officers Past President • Serve as advisor to President • Assist with membership development and mentoring • Prepare and submit the Annual Chapter Core Activity Report • Assist Awards committee in preparing of Chapter award applications • Other duties as prescribed by the Executive Council or President ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  16. Typical committees • Audit • Awards • Finance • Membership • Nominating • Program • Public Relations • Newsletter • Webmaster • Student chapter ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  17. Functions of Committees Audit • Review Chapter financial records at end of fiscal year • Provide audit report to Executive Council & membership ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  18. Functions of Committees Awards • Solicit nominations for Chapter, Society and other awards • Prepare award applications • Submit nominations for awards to Executive Council ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  19. Functions of Committees Awards • Submit award applications • Plan and conduct award ceremonies • Ensure proper recognition of award winners ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  20. Functions of Committees Finance • Prepare and recommend annual budget to the Executive Committee/Council • Seek funding to finance projects, activities, scholarships and programs ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  21. Functions of Committees Membership • Promote membership in the Chapter • Develop & implement strategies to recruit new members • Develop strategies to retain, motivate, and engage new & existing members ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  22. Functions of Committees Membership • Periodically survey professional needs of members, and report to Exec Council & program cmtg • Maintain a new-member mentor program • Identify potential officers and committee members ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  23. Functions of Committees Nominating/Elections • Identify potential officers • Insure that nominees understand duties and are prepared to serve • Select a slate of officers • Prepare election material and balloting process • Conduct elections ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  24. Functions of Committees Nominating/Elections • Tally votes & certify results • Advise all nominees of results immediately • Announce results of elections • Plan and implement the new officer swearing in ceremony • Maintain officer job descriptions ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  25. Functions of Committees Program/Professional Development • Identify professional development needs of members and potential members • Plan and implement chapter meetings and other activities to meet member and non-member professional development needs and promote Chapter goals ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  26. Functions of Committees Public Relations • Disseminate information about SWCS to the general public and professional organizations, industry, and agencies with similar missions and goals ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  27. Functions of Committees Public Relations • Write informational pieces on conservation topics for the website, newsletter, and other outreach efforts • Oversee the website and newsletter subcommittees ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  28. Functions of Committees Student Chapter • Develop and support SWCS student chapters at colleges and universities • Mentor SWCS student members • Support the faculty advisor • Engage students in Chapter activities ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  29. Typical annual activities January • Annual financial audit • Annual work plant developed and adopted • Annual budget developed and adopted • Executive Council meeting • Submit new officer list to SWCS • Submit Annual Chapter Core Activity Report and Chapter Award applications to SWCS February • Committee meetings • Quarterly newsletter ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  30. Typical annual activities March • Committee and Executive Council meetings April • House of Delegates resolutions developed and delegate appointed • Committee meetings • Spring meeting agenda/registration material distributed May • Committee and Executive Council meetings • Quarterly newsletter ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  31. Typical annual activities June • Annual Spring/Summer Meeting • Committee meetings • Executive Council meeting July • Committee meetings • Annual SWCS International Meeting ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  32. Typical annual activities August • Annual Fall/Winter meeting agenda/registration material distributed • Committee and Executive Council meetings • Solicit nominations for chapter officers • Nominations solicited for Chapter, Society, and other awards • Quarterly newsletter September • Committee meetings • Slate of officers developed ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  33. Typical annual activities October • Chapter elections • Committee and Executive Council meetings • Officers and committees prepare annual reports for annual business meeting • Annual fall technical and business meeting November • New committee chairs appointed and responsibilities and special charges identified • Committee members recruited • Committee meetings • Quarterly newsletter ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  34. Typical annual activities December • Executive Council meeting • Committees review Chapter strategic plan and their assigned responsibilities, develop annual work plans, set meeting dates, and propose budgets ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  35. Resources for Chapter Leaders • Chapter Leader Guides • Chapter Leader Manuals • SWCS Leadership Development Workshop materials ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  36. What are Chapter Leader Guides? • Provide guidance on specific activities • Updated by SWCS committees and distributed through SWCS website • CLG1--Conducting Successful Meetings • CLG2--Getting Your Chapter's Message Out to the Public CLG3--Creating Strong Student Chapters  • CLG7--Membership: Ensuring Growth and Vitality • Offering Continuing Education Units: A Guide for SWCS Chapters (version 2.01) ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  37. What are Chapter Leader Manuals? • Manuals developed by individual chapters to: • Define mission, goals, objectives, and operating procedures of individual chapters • Identify the responsibilities of chapter officers, committees, and committee chairs • Provide annual timeline for important chapter activities • Template available on SWCS website ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  38. Virginia Chapter Leader Guide • Chapter Vision, Mission, and Objectives • Introduction • Chapter Officers and Duties • President D. Secretary • President-Elect E. Treasurer • Vice-President F. Past President ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  39. Virginia Chapter Leader Guide • Executive Council • Membership • Term Length • Duties of the Executive Council • Duties of 2nd Year Council Member • Duties of 1st Year Council Member ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  40. Virginia Chapter Leader Guide • Chapter Committees • Structure of Standing Committees • Duties of Committee Chairpersons • Duties of All Committee Members • Standing Committee Responsibilities • Program Committee • Membership Committee • Awards Committee • Finance Committee • Audit Committee • Nominating Committee ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  41. Virginia Chapter Leader Guide • Ad-Hoc Committees and Positions • Student Chapter Advisor • Activities/Events Timetable • Virginia Chapter Bylaws ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

  42. Questions? ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

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