MyFloridaMarketPlace

MyFloridaMarketPlace MFMP WebEx Training: Creating a Requisition Catalog and Non Catalog Toll free number: (888) 808-6959Conference Code: 9766076#

Agenda WebEx Info • For the audio portion of training: • Dial the Suncom Reservations toll free (888) 808-6959 • Conference code: 9766076# • Do not place phones on hold, instead: • Place phones mute by pressing *6 • Unmute your line by pressing #6 to ask questions

Agenda Agenda • Welcome/Introduction • Terminology • Defining a Requisition • Creating a Catalog Requisition • Creating a Non-Catalog Requisition • Following up on your order • Resources • Wrap-up

Agenda Welcome • Welcome to MyFloridaMarketPlace (MFMP) WebEx training. • This training provides you basic knowledge of how to create requisitions within MFMP. • We will cover topics such as: • How to create requisitions using: • Line Item catalogs • Punch-out catalogs • Non-catalogs

Agenda Terminology • State term contracts (STC) are loaded into MFMP as searchable catalogs. • There are three different types of catalogs: • Line Item catalog • Added as individual line items • Punch-Out catalog • Punches out to the vendors website • Ordering Instructions • Line item entries with a $0.00 amount • Refers the customer to the STC page and the appropriate vendor to contact prior to a purchase being made • Requisition will be created as non-catalog • You can select an item from the Line Item catalog or the Punch-out catalog (punches out directly to the vendors website) to your requisition.

Agenda Terminology • Non-Catalog – A non-catalog item is an item not listed on a line item catalog or a Punchout catalog. • You will need to manually enter the detail information for the item. • Catalog(MA#) – STC’s and some agency- term contracts that contain an organized list of goods or services. • Pre-populates with procurement and vendor information • A complete listing of terminology is located in the Buyer Manual • http://dms.myflorida.com/mfmp_jobaids

Agenda Requisition • A requisition documents and notifies Purchasing of a need for a commodity or service. • Requisitions are completed using three basic steps: • Add Title • Add Items • Checkout • Step-by-step instructions are available in the MFMP Buyer Manual • http://dms.MyFlorida.com/mfmp_jobaids (Exit presentation to review website)

Agenda Creating a Requisition: Catalog • To create a catalog requisition: • Enter MFMP and Click ‘Create’ under requisition • Complete the Title Page information • Expand Search options by clicking on • Options • Show All Search Options (Exit presentation to review website)

Agenda Creating a Requisition: Catalog Tips to find a catalog • Punch-out catalog – Buy from Supplier • Use single keywords or phrases when possible (Grainger, Office Depot) • Make your search broad Benefits to using catalogs in MFMP: • Upon ‘Checkout’, the items you select are added into the requisition along with • Description • Supplier # • Supplier and supplier location • Unit cost • Commodity code • Contract #

Agenda Creating a Requisition • Creating a Non-Catalog requisition • Enter MFMP and click on create under requisition • Complete the Title Page information • Click ‘Non Catalog’ • Enter all information as required • Step-by-step instructions are available in the MFMP Buyer Manual • http://dms.MyFlorida.com/mfmp_jobaids (Exit presentation to review website)

Agenda Following up on your order Often after you submit or complete a requisition you may need to view the status or determine the order number. • To follow up on your order, create a system search or click ‘Status’ on your swoosh screen. • Enter the requisition number (or other identifying search criteria). • You can the review the: • Approval Flow - Review the approval flow in order to determine where the requisition is in the approval process. • History – This allows you to obtain details of the approval, including dates as well as any associated comments. • Summary – This allows you to view the details of the requisition as well as the Order ID. Exit Presentation to review Web site

Agenda Resources • For questions or assistance contact the MyFloridaMarketPlace Customer Service Desk at BuyerHelp@MyFloridaMarketPlace.com or (866) 352-3776 • Accessing live Buyer - https://MyFloridamarketplace.com:9140/Buyer/Main • FAQs • MFMP toolkit • Bulletin board & hot topics • Training materials and opportunities • Job aids • New Buyer Manual • eNewsletter

Agenda Resources • For password resets, contact your agency system administrator • Vendor searches: • Vendor Administrative look-up-tool: https://vendor.MyFloridaMarketPlace.com/admin/index.jhtm • Username and Password: ‘publicuser’ (must be entered in lower case) • SPURSview:http://fcn.state.fl.us/owa_spurs/owa/spurs_www.main_menu_form • Vendor Help – Vendors contact the MyFloridaMarketPlace customer service desk at VendorHelp@MyFloridaMarketPlace.com or (866) 352-3776

Agenda Wrap-up Let’s recap today’s training: • Creating a requisition • Punch-out catalog • Line Item catalog • Non-catalog • Basic Steps • Add Title • Add Items • Checkout • How to find a completed requisition and/or order

Contact Us Contact the MFMP CSD at BuyerHelp@MyFloridaMarketPlace.com or (866) 352-3776

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