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Word 2010 Level 1 Unit 2 Enhancing and Customizing Documents

Word 2010 Level 1 Unit 2 Enhancing and Customizing Documents Chapter 5 Applying Formatting and Inserting Objects. Applying Formatting and Inserting Objects. Quick Links to Presentation Contents. Insert a Section Break Create Columns Hyphenate Words Create a Drop Cap

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Word 2010 Level 1 Unit 2 Enhancing and Customizing Documents

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  1. Word 2010 Level 1 Unit 2 Enhancing and Customizing Documents Chapter 5 Applying Formatting and Inserting Objects

  2. Applying Formatting and Inserting Objects Quick Links to Presentation Contents • Insert a Section Break • Create Columns • Hyphenate Words • Create a Drop Cap • Insert Symbols and Special Characters • Insert the Date and Time • Use the Click and Type Feature • CHECKPOINT 1 • Vertically Align Text • Insert an Image • Insert and Customize a Pull Quote • Draw Shapes • Create and Modify WordArt Text • Create and Insert a Screenshot • CHECKPOINT 2

  3. Insert a Section Break To insert a section break: • Click the Page Layout tab. • Click the Breaks button in the Page Setup group. • Click the desired section break type at the drop-down list. Breaks button

  4. Create Columns • When preparing a document containing text, an important point to consider is the readability of the document. • To improve the readability of some documents such as newsletters or reports, you may want to set the text in columns. One common type of column is newspaper, which is typically used for text in newspapers, newsletters, and magazines.

  5. Create Columns…continued To create columns: • Click the Page Layout tab. • Click the Columns button in the Page Setup group. • Click the desired number of columns. Columns button

  6. Create Columns…continued To create columns with the Columns dialog box: • Click the Page Layout tab. • Click the Columns button in the Page Setup group. • Click the More Columns option at the drop-down list. • Specify the column options in the Columns dialog box. • Click OK. Columns dialog box

  7. Create Columns…continued To remove column formatting: • Position the insertion point in the section containing columns. • Click the Page Layout tab. • Click the Columns button in the Page Setup group. • Click the One option at the drop-down list. One option

  8. Create Columns…continued To insert a column break: • Position the insertion point at the desired location. • Click the Page Layout tab. • Click the Breaks button in the Page Setup group. • Click the Column option at the drop-down list. Column option

  9. Create Columns…continued • In a document containing text formatted into columns, Word automatically lines up (balances) the last line of text at the bottom of each column, except the last page. • Text in the first column of the last page may flow to the end of the page, while the text in the second column may end far short of the end of the page. • You can balance columns by inserting a continuous section break at the end of the text.

  10. Hyphenate Words To automatically hyphenate: • Click the Page Layout tab. • Click the Hyphenation button in the Page Setup group. • Click the Automatic option at the drop-down list. Automatic option

  11. Hyphenate Words…continued To manually hyphenate: • Click the Page Layout tab. • Click the Hyphenation button in the Page Setup group. • Click the Manual option at the drop-down list. • Click Yes or No to hyphenate indicated words. • When complete, click OK. Manual Hyphenation dialog box

  12. Create a Drop Cap To create a drop cap: • Click the Insert tab. • Click the Drop Cap button in the Text group. • Click the desired type in the drop-down list. Drop Cap button

  13. Create a Drop Cap…continued To change drop cap options: • Click the Insert tab. • Click the Drop Cap button in the Text group. • Click Drop Cap Options at the drop-down list. • Change the desired options in the Drop Cap dialog box. • Click OK. Drop Cap dialog box

  14. Insert Symbols and Special Characters To insert a symbol: • Click the Insert tab. • Click the Symbol button in the Symbols group. • Click the More Symbols option at the drop-down list. continues on next slide… More Symbols option

  15. Insert Symbols and Special Characters…continued • Double-click the desired symbol in the Symbol dialog box. • Click Close. Symbol dialog box

  16. Insert Symbols and Special Characters…continued To insert a special character: • Click the Insert tab. • Click the Symbol button in the Symbols group. • Click the More Symbols option at the drop-down list. • Click the Special Characters tab. • Double-click the desired character. • Click the Close button. Special Characters tab

  17. Insert the Date and Time To insert the date and time: • Click the Insert tab. • Click the Date and Time button in the Text group. • Click the desired option in the list box. • Click OK. Date and Time dialog box

  18. Use the Click and Type Feature To use Click and Type: • Hover the mouse at the left margin, between the left and right margins, or at the right margin. • Double-click the left mouse button. mouse pointer hovering between the left and right margin

  19. CHECKPOINT 1 • To improve the display of line text, consider doing this to long words. • Splitting • Hyphenating • Cropping • Moving • The Special Characters tab is located in which dialog box? • Paragraph • Page Setup • Font • Symbol Answer Answer Next Question Next Question • This is the first letter of the first word of a paragraph that is enlarged and set into the paragraph. • cap letter • lowered letter • drop cap • enlarged cap • You can insert the date or time as this. • field • point • character • paragraph Answer Answer Next Question Next Slide

  20. Vertically Align Text To vertically align text: • Click the Page Layout tab. • Click the Page Setup group dialog box launcher. • Click the Layout tab. • Click the desired alignment. • Click OK. Page Setup dialog box

  21. Insert an Image • You can insert an image such as a picture or clip art in a Word document with buttons in the Illustrations group in the Insert tab. • Click the Picture button to display the Insert Picture dialog box where you can specify the desired picture file or click the Clip Art button and then choose from a variety of images available at the Clip Art task pane.

  22. Insert an Image…continued • With options in the Adjust group in the Picture Tools Format tab you can remove unwanted portions of the image, correct the brightness and contrast, change the image color, apply artistic effects, compress the size of the image file, change to a different image, and reset the image back to the original formatting. Adjust group

  23. Insert an Image…continued • You can change the size of an image with the Shape Height and Shape Width measurement boxes in the Size group in the Picture Tools Format tab or with the sizing handles that display around the selected image. Size group

  24. Insert an Image…continued • Move an image to a specific location on the page with options from the Position button drop-down gallery. You can also move the image by dragging it to the desired location. dragging

  25. Insert an Image…continued To insert a picture: • Click the Insert tab. • Click the Picture button in the Illustrations group. • Double-click the desired picture in the Insert Picture dialog box. Picture button

  26. Insert an Image…continued To insert a clip art image: • Click the Insert tab. • Click the Clip Art button in the Illustrations group. • Type a search word or topic. • Press Enter. • Click the desired image. Clip Art task pane

  27. Insert an Image…continued • Unless the Clip Art task pane default settings have been customized, the task pane displays all illustrations, photographs, videos, and audio files. • The Results should be option has a default setting of Selected media file types. Click the down-pointing arrow at the right side of this option to display media types. • To search for a specific media type, remove the check mark before all options at the drop-down list except for the desired type.

  28. Insert and Customize a Pull Quote To insert a pull quote: • Click the Insert tab. • Click the Text Box button in the Text group. • Click the desired pull quote. Text Box button

  29. Insert and Customize a Pull Quote…continued • Click the Change Shape option to change the shape of the selected text box. • Click the Edit Points option and small black squares display at points around the text box. • Use the mouse on these points to increase or decrease a point of the text box. • Apply predesigned styles to a text box with options in the Shape Styles group. • You can also change the shape fill, outline, and effects. • Change the formatting of the text in the text box with options in the WordArt Styles group.

  30. Draw Shapes To draw a shape: • Click the Insert tab. • Click the Shapes button in the Illustrations group. • Click the desired shape at the drop-down list. • Drag in the document screen to create the shape. Shapes button

  31. Draw Shapes…continued To draw a text box: • Click the Insert tab. • Click the Text Box button in the Text group. • Click the Draw Text Box option. • Drag in the document screen to create the text box. Draw Text Boxoption

  32. Create and Modify WordArt Text To create WordArt text: • Click the Insert tab. • Click the WordArt button in the Text group. • Click the desired WordArt option at the drop-down list. • Type the desired WordArt text. WordArt button

  33. Create and Insert a Screenshot To insert a screenshot: • Open a new document. • Click the Insert tab. • Click the Screenshot button in the Illustrations group. • Click the desired screen thumbnail at the drop-down list. Screenshot button

  34. Create and Insert a Screenshot…continued To insert a screen clipping: • Open a new document. • Click the Insert tab. • Click the Screenshot button in the Illustrations group. • Click the Screen Clipping option at the drop-down list. • Drag to specify the area in the document to capture. Screen Clipping option

  35. CHECKPOINT 2 • This is the default vertical alignment setting. • Bottom • Top • Center • Justified • When you click a shape at the drop-down list, the mouse pointer displays as this. • hand • minus sign • arrow • crosshairs Answer Answer Next Question Next Question • You can insert this in a document which is a quote that is pulled from an article. • quotient • pulley • pull quote • quote pull • With this feature, you can distort or modify text to conform to a variety of shapes. • WordArt • Clip Art • SmartArt • Text Box Answer Answer Next Question Next Slide

  36. Applying Formatting and Inserting Objects Summary of Presentation Concepts • Insert section breaks • Create and format text in columns • Hyphenate words automatically and manually • Create a drop cap • Insert symbols, special characters, and the date and time • Use the Click and Type feature • Vertically align text • Insert, format, and customize pictures, clip art images, text boxes, shapes, and WordArt

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