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Effective Teamwork Planning Guide for Organizational Success

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This comprehensive guide provides step-by-step instructions on teamwork planning, organizational responsibilities, leadership distribution, and meeting preparation. Learn how to analyze systems, define tasks, and set work expectations effectively.

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Effective Teamwork Planning Guide for Organizational Success

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Presentation Transcript

  1. The “Work” in Teamwork Planning the Process

  2. Know the Context of Your Work • Analyze the System • Identify Responsibilities • Organizational Responsibilities • Define the task as being different • Control physical and social conditions • Choose processes for accomplishing the job • Develop a mentoring and supportive culture

  3. Context (cont’d.) • Team Responsibilities • To one and other • To the team • To related departments or groups • To the parent organization

  4. Decide About a Leader • Distribute leader functions • Take turns as primary leader • Share leadership among the members • Recognize the emerging leader

  5. Choose a Recorder • Assigned or voluntary • Taking notes is essential • Prepare and distribute notes and minutes • Include pertinent data re: who, when, etc.

  6. Set Work Expectations • Time and responsibility commitments • Monochronic vs. polychronic cultures • Meeting schedules • Purposes and goals • Understanding purposes • Info gathering • Problem analysis • Decision making • Project

  7. Work Expectations (cont’d.) • Defining goals • Examine language of the charge • Request clarification • Visualize the outcome • Consider criteria for success • Identifying instrumental objectives • Confirming understanding and commitment

  8. Preparation Responsibilities • Prior to meeting end, plan for next meeting • Designate who will arrange and resource • Designate someone to create an agenda • Designate someone to publish and distribute the agenda

  9. Plan Agendas • Agenda Types • Informal and special • Formal • Agenda Planning • Selection of items • Develop order and time allotments • Phrasing the Steps • Distribution and Modification

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