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Running an effective tele -conference requires new skills.

Virtual meetings are becoming more common-place , but the old rules for running a meeting don’t necessarily apply. - cio.com. How can we take advantage of new technology to get work done across vast distances, without losing some of the valuable parts of face-to-face human collaboration?

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Running an effective tele -conference requires new skills.

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  1. Virtual meetings are becoming more common-place, but the old rules for running a meeting don’t necessarily apply. - cio.com

  2. How can we take advantage of new technology to get work done across vast distances, without losing some of the valuable parts of face-to-face human collaboration? - ravenwerks.com

  3. Running an effective tele-conference requires new skills. - cio.com

  4. It’s not just about connecting people via phone or video; it’s about getting things done efficiently.   - computerworld.com

  5. CHALLENGE #1

  6. CHALLENGE #1 Coordination

  7. CHALLENGE #1 VIRTUAL RULE Coordination[Cyber Coordinate

  8. CHALLENGE #1 VIRTUAL RULE • - Use scheduling software (when available) Coordination[Cyber Coordinate

  9. CHALLENGE #1 VIRTUAL RULE • - Use scheduling software (when available) • - Consider time zones Coordination[Cyber Coordinate

  10. CHALLENGE #1 VIRTUAL RULE • - Use scheduling software (when available) • - Consider time zones • - Provide an agenda and necessary • materials in advance Coordination[Cyber Coordinate

  11. CHALLENGE #1 VIRTUAL RULE • - Use scheduling software (when available) • - Consider time zones • - Provide an agenda and necessary • materials in advance • - Get confirmation Coordination[Cyber Coordinate

  12. CHALLENGE #2

  13. CHALLENGE #2 Distractions

  14. CHALLENGE #2 VIRTUAL RULE Distractions[Minimize Noise

  15. CHALLENGE #2 VIRTUAL RULE • Distractions[Minimize Noise • - Don’t multitask

  16. CHALLENGE #2 VIRTUAL RULE • Distractions[Minimize Noise • - Don’t multitask • - Find a place conducive to paying • attention

  17. CHALLENGE #2 VIRTUAL RULE • Distractions[Minimize Noise • - Don’t multitask • - Find a place conducive to paying • attention • - Use your mute button

  18. CHALLENGE #2 VIRTUAL RULE • Distractions[Minimize Noise • - Don’t multitask • - Find a place conducive to paying • attention • - Use your mute button • - Keep meetings short and focused

  19. CHALLENGE #3

  20. CHALLENGE #3 Surprise Guests

  21. CHALLENGE #3 VIRTUAL RULE Surprise Guests[Announce Always

  22. CHALLENGE #3 VIRTUAL RULE Surprise Guests[Announce Always - Announce everyone at start of meeting

  23. CHALLENGE #3 VIRTUAL RULE Surprise Guests[Announce Always - Announce everyone at start of meeting - Announce as people come and go

  24. CHALLENGE #4

  25. CHALLENGE #4 Missed Body Language

  26. CHALLENGE #4 VIRTUAL RULE Missed Body[Get Verbal LanguageFeedback

  27. CHALLENGE #4 VIRTUAL RULE Missed Body[Get Verbal LanguageFeedback - Probe for responses from all participants

  28. CHALLENGE #4 VIRTUAL RULE Missed Body[Get Verbal LanguageFeedback - Probe for responses from all participants - Conduct a poll on major decisions

  29. CHALLENGE #4 VIRTUAL RULE Missed Body[Get Verbal LanguageFeedback- Probe for responses from all participants - Conduct a poll on major decisions - Create an atmosphere where people are comfortable speaking up

  30. CHALLENGE #5

  31. CHALLENGE #5 Misunderstanding

  32. CHALLENGE #5 VIRTUAL RULE Misunderstanding[Use Clear Language

  33. CHALLENGE #5 VIRTUAL RULE Misunderstanding[Use Clear Language - Avoid jargon and idioms

  34. CHALLENGE #5 VIRTUAL RULE Misunderstanding[Use Clear Language - Avoid jargon and idioms - Ask for clarification

  35. CHALLENGE #6

  36. CHALLENGE #6 Isolation

  37. CHALLENGE #6 VIRTUAL RULE Isolation[Be a Team

  38. CHALLENGE #6 VIRTUAL RULE Isolation[Be a Team- Acknowledge accomplishments

  39. CHALLENGE #6 VIRTUAL RULE Isolation[Be a Team- Acknowledge accomplishments - Take time for informal conversation

  40. CHALLENGE #6 VIRTUAL RULE Isolation[Be a Team- Acknowledge accomplishments - Take time for informal conversation - Contact participants individually

  41. The point of a meeting is to bring people together. A virtual meeting only brings together their voices. To succeed, you have to make the extra effort to bring together everything else. - “The Invisible Meeting” video

  42. At some unidentified time in the last year, conference calls replaced meetings, and answering machines replaced conversation. No sense complaining, it is now time to make the best of it. - Peter Block, OnlyConferenceCalls.com

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