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Principles for Building Good Digital Collections

This guide outlines essential principles for building good digital collections, emphasizing the importance of adhering to community standards, supporting interoperability, and using authoritative metadata. It explores six key metadata principles: conforming to standards, enhancing interoperability, employing authority control, stating usage rights, ensuring long-term preservation, and treating metadata records as valuable objects. The framework also considers strategic planning and user needs, and provides points of interest to aid in the application of these principles to create a successful digital collection.

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Principles for Building Good Digital Collections

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  1. Spotlight: Metadata Principles for Building Good Digital Collections Allison Schein LIS 882/Spring 2012 Metadata for Internet Resources

  2. Before we begin… Keep in mind that there are no hard and fast rules to create a good digital collection. A successful project does not travel one set path, plan strategically, while making appropriate choices to support your unique collection A good object has associated metadata

  3. Some questions to consider Purpose/objective? Goal? Users? Collection, individual level? Both? Which standards to apply?

  4. Six Principles of Metadata for Good Digital Collection Metadata Principle 1: Good metadata conforms to community standards in a way that is appropriate to the materials in the collection, users of the collection, and current and potential future uses of the collection. Metadata Principle 2:     Good metadata supports interoperability. Metadata Principle 3:     Good metadata uses authority control and content standards to describe objects and collocate related objects.

  5. Six Principles of Metadata for Good Digital Collection cont'd Metadata Principle 4: Good metadata includes a clear statement of the conditions and terms of use for the digital object. Metadata Principle 5: Good metadata supports the long-term curation and preservation of objects in collections. Metadata Principle 6: Good metadata records are objects themselves and therefore should have the qualities of good objects, including authority, authenticity, archivability, persistence, and unique identification.

  6. Principle 1 Points of Interest • Consider at what level the collection will be described, then create an application profile that shows scheme implementation.

  7. Photo courtesy of http://www.ukoln.ac.uk/metadata/michael/michael-eu/dcap/figure2.png

  8. Principle 2 Points of Interest • Good metadata should be mindful of global contexts as well. Do not assume that your users know the main content of your collection. • 3 tools that assist metadata interoperability : • Crosswalks (maps out between the schemas) • Harvesting metadata through OAI-PMH • Cross systems searching/Metasearch

  9. Principle 3 Point of Interests • Whenever possible use standard, controlled terms. • Consider the following when selecting: • Future needs of the users • Available tools to support vocabulary • Maintaining vocabulary

  10. Principle 4 Points of Interest • Rights metadata • Rights description • Rights licensing • Rights workflow

  11. Principle 5 Points of Interest • Administrative • Technical metadata • Preservation metadata • Recordkeeping metadata • Structural metadata

  12. Principle 6 Point of Interest • Make sure that you supply institutional information and include schema documentation.

  13. Bibliography • Library of Congress "Metadata for Digital Content" group. Access Through Metadata: Library Group Tackels the Challenge - Digital Preservation. http://www.digitalpreservation.gov/series/challenge/metadata_digital_content_challenge.html (accessed 01 16, 2012). • Morgan, Eric Lease, et al. "Index of /mylibrary." Designing, Implementing, and Maintaining Digital Library Services and Collections with MyLibrary. 01 28, 2010. http://dewey.library.nd.edu/mylibrary/ (accessed 01 17, 2012). • National Information Standards Organization (NISO) Framework Working Group. A Framework of Guidance for Building Good Digital Collections. White paper, Baltimore: National Information Standards Organization (NISO), 2007.

  14. Recommended Readings • Morgan, Eric Lease, et al. Designing, Implementing, and Maintaining Digital Library Services and Collections with MyLibrary. 01 28, 2010. http://dewey.library.nd.edu/mylibrary/ • Library of Congress Meeting the Challenge: The Library of Congress: Meeting the Challenge of Digital Preservation • http://www.digitalpreservation.gov/series/challenge/index.html • Institute of Museum and Library Services Digital Collections and Content Metadata Resources and Documentation http://imlsdcc.grainger.uiuc.edu/resources.asp • National Information Standards Organization (NISO) Framework Working Group. A Framework of Guidance for Building Good Digital Collections. White paper, Baltimore: National Information Standards Organization (NISO), 2007. www.niso.org/publications/rp/framework3.pdf

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